Specialist, Docketing

Norton Rose Fulbright; San Antonio (TX); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health benefits

401(k) + profit sharing

Fertility benefits

Paid time off

Firm holidays

Job summary

Norton Rose Fulbright US LLP seeks a Docketing Specialist to support its Intellectual Property practice. The role focuses on maintaining the docketing system, managing deadlines, and assisting attorneys with a wide range of administrative tasks.

The ideal candidate is highly organized, detail-oriented, and capable of handling multiple priorities in a fast-paced legal environment. The position is located in Texas with a hybrid in-office policy and potential remote work as determined by

Qualifications

• Minimum 5 years of professional experience in docketing or related roles.
• Bachelor's degree preferred; in lieu of degree, 9 years of experience accepted.
• Experience with US and foreign trademark docketing required.
• Familiarity with docketing software applications is a plus.
• Strong MS Office proficiency, especially Excel and Word.

Responsibilities

• Create and calendar records; manage due dates and delete as needed.
• Coordinate with attorneys and paralegals on actions due and follow-ups.
• Handle US and foreign prosecution mail, including oppositions and appeals.
• Monitor and update dockets daily with attention to deadlines.
• Maintain transfer files and stay current on IP docketing rules.

Skills

Docketing

Attention to detail

MS Office (Excel, Word)

Verbal & written communication

Customer service

Education

Bachelor degree preferred

9 years experience in lieu of degree

Tools

Docketing software

Job description

Job Description

At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors.

Norton Rose Fulbright is accepting expressions of interest from talented trademark professionals to join our docketing team. This posting is part of our evergreen hiring approach, which allows us to engage with experienced professionals on a rolling basis for future opportunities across our U.S. offices.

Why Evergreen?

As a result of our continued growth across U.S. practices, Norton Rose Fulbright welcomes applications from highly qualified candidates who are interested in being considered as opportunities arise. While we may not have an immediate opening, by applying through this evergreen posting, you’ll be first in line for consideration when new roles open within the group.

Norton Rose Fulbright is hiring a Docketing Specialist to support our Intellectual Property practice. This position plays a vital role in maintaining the firm’s docketing system, managing critical deadlines, and supporting attorneys through a broad range of administrative and docketing functions. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while working both independently and collaboratively in a fast-paced environment.

This position is ideally located in Austin, Dallas, Houston, or San Antonio, Texas. We offer a hybrid working policy which requires being in the office on an as needed basis. It is expected that this position may work remotely, unless requested to come into the office by their supervisor. This is a non-exempt position and eligible for overtime pay when appropriate. Overtime and flexibility in schedule may be required from time to time.

Responsibilities May Include, But Are Not Limited To

• Creating records within the database, docketing or calendaring of due dates, and de-docketing or removing due dates when appropriate


• Cultivating relationships and following up with attorneys and/or paralegals regarding actions due, and other related tasks


• Docketing and reviewing all US and foreign prosecution mail, as well as opposition, interference and/or appellate matters


• Monitoring and updating attorney dockets daily, with strong attention to approaching deadlines


• Intake and auditing of transfer files


• Maintain knowledge of latest IP rules, both domestic and foreign


• Investigate and troubleshoot issues or questions pertaining to docketing

Other duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

• Minimum 5 years of professional experience


• Bachelor’s degree, preferred. In lieu of a degree, minimum 9 years of professional experience required


• Experience with US and foreign trademark docketing required


• Knowledge of docketing software applications a plus


• College degree or equivalent preferred


• Proficient in MS Office products, including Excel and Word


• Excellent verbal and written communication skills


• Customer service-oriented

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical insurance plans, dental insurance, vision insurance, life insurance, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full-time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys. Employees may also access commuter benefits where applicable and student loan assistance refinancing options.

In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid maternity leave and paid paternity leave (parental leave) benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn or adopted child(ren). Employees may also access child care support through a back-up care program. Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact [e-mail]. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

Equal Employment Opportunity

Norton Rose Fulbright US LLP will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the firm, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).