Specialist, Corporate Warehouse Operations

Estes Forwarding Worldwide; Joliet (IL); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Paid vacation, sick time, and holidays

401(k) plan with company match

Medical, dental, and vision insurance

Short- and long-term disability plans

Life and accidental death & dismemberm

Job referral bonus program

Job summary

Estes Forwarding Worldwide (EFW) is seeking a Specialist, Corporate Warehouse Operations to support warehouse management across daily operations. You will handle administrative tasks, monitor requests, assist with onboarding, and ensure compliance with safety and HR processes.

The role requires a bachelor’s degree (or equivalent) and 1–3 years in Transportation or Warehousing, with strong MS Office skills and attention to detail.

Qualifications

• Intermediate proficiency in Microsoft Office, internet, web-based and job specific software applications.
• Excellent written and oral communication skills.
• Strong organizational skills and close attention to detail.
• Ability to drive personal car between buildings within the same market.
• Ability to work independently with minimal supervision.
• Ability to write comprehensive and detailed business correspondence.

Responsibilities

• Monitor emails and requests.
• Assist management with job aide creation and training materials.
• Prepare for new hires: track start dates, provide orientation, and coordinate HR onboarding.
• Collect and ensure completion of temporary employee paperwork and coordinate with HR.
• Take employee badge photos and distribute badges.
• Assist with OSHA forms monthly and annually.
• Order and maintain office supplies.
• Schedule cleanings for warehouse and offices.
• Enter and correct timekeeping data for temp and regular staff.
• Organize employee appreciation activities and community outreach events.
• Prepare outgoing mail and distribute mail in the warehouse.
• Hang new labor law posters as needed.
• Take meeting notes during meetings and visits.
• Attend meetings with recruiters and new hires.
• Compose routine correspondence and maintain relationships with staff and vendors.
• Maintain attendance and comply with security procedures.
• Perform other duties as assigned.

Skills

Microsoft Office

Communication

Organizational skills

Independence

Business correspondence

Education

Bachelor’s degree or equivalent

Job description

Overview

Estes Forwarding Worldwide (EFW) is a leading domestic and international freight forwarder in the United States, providing customized logistics and warehousing solutions for clients around the world and across all industries via air, ground, and ocean freight. A subsidiary of Estes Express lines with corporate located in Richmond, Virginia, EFW is uniquely backed by Estes Express Lines' extensive line haul network providing EFW clients with a hybrid transportation network. The company has received industry awards, including Specialty Carrier of the Year and E-Commerce Delivery Carrier of the Year, and has been recognized by Global Trade Americas as a leading 3PL to watch.

We are proud to offer highly competitive pay and a comprehensive benefits package, including:

• Paid vacation, sick time, and holidays
• 401(k) plan with company match
• Medical, dental, and vision insurance
• Short- and long-term disability plans
• Life and accidental death & dismemberment insurance
• Job referral bonus program
• Position Pay Range: $20-25/HR

Responsibilities

The Specialist, Corporate Warehouse Operations will provide support to warehouse management by working on a variety of projects and handling various administrative tasks to support daily operations.

To perform this job successfully, an individual must satisfactorily perform each essential duty. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential duties.

• Monitor emails and requests.
• Assist management with job aide creation, which are work instructions for specific customer related tasks.
• Assist management with preparing for new hires by tracking start dates and greeting all on their first day, while also providing tours of the building and confirming their arrival to HR.
• Assist management with collecting and ensuring completion of temporary employee new hire paperwork and coordinate with HR.
• When applicable, take employee badge photos and distribute company badges once they arrive.
• Assist management with monthly and annual OSHA forms.
• Order and maintain office supplies.
• Assist with scheduling cleanings for the warehouse and offices within the building.
• Assist management with entering and correcting temporary and regular employee entries in the company's time keeping systems as directed by management.
• Assist with organizing employee appreciation activities and community outreach events at the warehouse as directed by HR and Experience, including, but not limited to, research of activities, placing orders and picking up supplies locally.
• Prepare outgoing mail and correspondence, including email and faxes.
• Distribute mail throughout the warehouse and assist with hanging new labor law posters as they arrive.
• Take minute notes during meetings and customer visits.
• Attend meetings involving recruiters and new hires starting at the designated warehouse while staying up to date on the location’s job openings.
• Compose and type routine correspondence.
• Maintain communication and good working relationship with employees and outside vendors.
• Regular attendance required.
• Comply with company C-TPAT and TSA security procedures.
• Perform other duties as assigned.

Qualifications

The qualifications listed below are representative of the minimum knowledge, skill, and/or ability required.

SKILLS AND ABILITIES

• Intermediate proficiency in Microsoft Office, internet, web-based and job specific software applications.
• Must have excellent written and oral communication skills.
• Strong organizational skills and close attention to detail.
• Ability to drive personal car between buildings within the same market.
• Ability to work independently and remain self-motivated with minimal direct supervision.
• Ability to write comprehensive and detailed business correspondence.
• Ability to work with groups of people such as other departments and communicate known concepts.
• Ability to solve problems with a variety of concrete variables through semi-standardized solutions that require some ingenuity and analysis.
• Ability to draw inferences and follow prescribed and detailed procedures to solve moderately complex problems.
• Must pass a pre-employment drug screen, random drug and/or alcohol tests, and will be subject to a criminal history background check.
• Must be eligible to work in the United States.
• At this time, EFW Warehousing will not sponsor a new applicant for employment authorization for this position.
• EFW offers an opportunity to grow and develop your career in an environment that provides a fulfilling workplace for employees, creates an environment for continuous learning, and embraces the ideas and diversity of others.

All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, ethnicity, color, creed, religion, national origin, age, disability status, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other legally protected status.

SUPERVISION

Position functions with supervision and has no direct reports.

EDUCATION/EXPERIENCE

Minimum of a Bachelor's degree (or equivalent) and 1-3 years of experience in Transportation or Warehousing preferred. However, a combination of experience and/or education will be taken into consideration.

LICENSES/CERTIFICATIONS

Valid non-commercial driver's license.

TRAVEL

Periodic travel up to 10% required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

Typically sitting at a desk or table. Intermittently sitting, standing, walking, or stooping.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform essential duties.

Normal office situation. While performing the duties of this Job, the employee is also regularly in the warehouse exposed to moving mechanical parts. The employee is frequently exposed to wet and/or humid conditions and extreme cold and/or heat. The employee is occasionally exposed to high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; risk of electrical shock and vibration. The noise level in the warehouse work environment is usually loud.

EFW is an Equal Opportunity Employer, Minorities/Female/Disabled/Veteran.