Specialist - Contracts

HVAC Total FM Recruitment; Massachusetts; On-site; USD 46,000 - 128,000; Full time

Job summary

Microchip Technology Inc. offers a unique role supporting contracts, R&D, product management, and team operations in a fast-paced environment. You will organize documentation, track milestones, and coordinate with Legal, Finance, and Procurement while preparing pricing and lifecycle materials.

The position emphasizes precision, professional communication, and collaboration across departments within a global leader in semiconductor technology.

Qualifications

• Bachelor’s degree preferred, or equivalent experience.
• Experience in administrative support, contract administration, or business operations.
• Clear, professional writing and communication.

Responsibilities

• Prepare, route, and track NDAs, customer and supplier agreements, statements of work, and amendments.
• Coordinate reviews and approvals with Legal, Finance, Trade Compliance, and Procurement.
• Keep contract records accurate and audit-ready, and track renewals, expirations, and key deadlines.
• Organize and maintain development project documentation and minutes of meetings.
• Produce regular status reports and metrics for product management leadership.
• Plan and coordinate on-site customer visits and manage team calendar logistics.

Skills

Organizational skills

Attention to detail

Microsoft Office (Outlook, Excel)

SharePoint

Education

Bachelor’s degree in Business Administration, Engineering, Supply Chain, Legal Studies, or related field

Tools

ERP systems

Contract management systems

Job description

Are you looking for a unique opportunity to be a part of something great? Want to join a 17,000-member team that works on the technology that powers the world around us? Looking for an atmosphere of trust, empowerment, respect, diversity, and communication? How about an opportunity to own a piece of a multi-billion dollar (with a B!) global organization? We offer all that and more at Microchip Technology Inc. People come to work at Microchip because we help design the technology that runs the world. They stay because our culture supports their growth and stability. They are challenged and driven by an incredible array of products and solutions with unlimited career potential. Microchip’s nationally-recognized Leadership Passage Programs support career growth where we proudly enroll over a thousand people annually. We take pride in our commitment to employee development, values-based decision making, and strong sense of community, driven by our Vision, Mission, and 11 Guiding Values; we affectionately refer to it as the Aggregate System and it's won us countless awards for diversity and workplace excellence.

Our company is built by dedicated team players who love to challenge the status quo; we did not achieve record revenue and over 30 years of quarterly profitability without a great team dedicated to empowering innovation. People like you. Visit our careers page to see what exciting opportunities and company perks await!

Contracts and Proposal support

• Prepare, route, and track NDAs, customer and supplier agreements, statements of work, and amendments
• Coordinate reviews and approvals with Legal, Finance, Trade Compliance, and Procurement
• Keep contract records accurate and audit-ready, and track renewals, expirations, and key deadlines

Research and Development support

• Help organize and maintain development project documentation
• Organize design reviews and follow the action items completion
• Organize and maintain minutes of weekly R&D staff meetings

Product management support

• Help prepare quotes and pricing documents, and keep price lists and customer terms up to date
• Coordinate product lifecycle documents, such as product change and end-of-life notices
• Produce regular status reports and metrics for product management leadership

Customer visits

• Plan and coordinate on-site customer visits, including scheduling, agendas, conference rooms, catering, and hosting
• Work with Security and Trade Compliance on visitor screening and access approvals
• Track follow-up actions after each visit

Team administration

• Manage calendars, schedule meetings, and arrange travel for the product management team
• Organize and maintain the team's shared network drives and document libraries so files are easy to find
• Process expense reports, purchase requisitions, and supplier onboarding
• Handle general office support, including supplies, correspondence, onboarding new team members, and other requests as needed

Requirements/Qualifications:

• Bachelor’s degree in Business Administration, Engineering, Supply Chain, Legal Studies, or related field
• 3–5 years of experience in administrative support, contract administration, or business operations, ideally at a technology, manufacturing, or defense company
• Excellent organization and attention to detail; you can track many tasks at once without letting anything slip
• A polished, professional manner with customers, executives, and colleagues
• Clear, professional writing and communication
• Familiarity with common agreements (NDAs, SOWs, customer and supplier contracts)
• The judgment to work independently and to know when an issue needs Legal or a manager
• Strong skills in Microsoft Office (especially Outlook and Excel) and SharePoint, plus experience with ERP or contract management systems
• Bachelor’s degree preferred, or equivalent experience

U.S. Export Controls Requirements:

• This job requires access to technology, materials, software or hardware that is controlled by the export laws of the United States.
• Candidates are required to provide proof of either US citizenship, Permanent US residency or classification as a protected individual as defined in 8 USC 1324b (a) (3).
• This position is not eligible for Microchip immigration sponsorship.

Travel Time:

0% - 25%

Physical Attributes:

Hearing, Other, Seeing, Talking, Works Alone, Works Around Others

Physical Requirements:

80% sitting, 20% standing. 100% inside.

Pay Range:

We offer a total compensation package that ranks among the best in the industry. It consists of competitive base pay, restricted stock units, and quarterly bonus payments. In addition to these components, our package includes health benefits that begin day one, retirement savings plans, and an industry leading ESPP program with a 2 year look back feature. Find more information about all our benefits at the link below: Benefits of working at Microchip

The annual base salary range for this position, which could be performed in the US, is $46,000 - $128,000.* *Range is dependent on numerous factors including job location, skills and experience.

Microchip Technology Inc is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

For more information on applicable equal employment regulations, please refer to the Know Your Rights: Workplace Discrimination is Illegal Poster.