Specialist, Clinical Placement

Stevenson University Online (Official Page); Maryland; On-site; USD 30,000 - 33,000; Full time

Job summary

Stevenson University Online is seeking a Specialist, Clinical Placement in the School of Nursing & Health Professions: Dean's Office to manage student clinical placements across programs. Responsibilities include tracking compliance, organizing contracts, and coordinating with faculty, staff and clinical partners to ensure smooth placement scheduling.

The role requires a Bachelor's Degree with two years of related experience (administrative health care or higher education preferred).

Qualifications

• Bachelor’s Degree plus two years of related experience or equivalent.
• Administrative experience in healthcare or higher education preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Review and track electronic student clinical documentation to confirm compliance.
• Develop and maintain a master list of active clinical placement sites with liaison contact details.
• Inform students about medical requirements, deadlines, and communicate with non-compliant students as needed.
• Notify hospitals and clinical agencies of incoming student details for placements.
• Maintain updated records of clinical affiliation agreements and renewals.
• Coordinate nursing student placements and monitor enrollment and cancellations.
• Serve as point of contact with partner agencies for placements.
• Manage the Clinical Placements email account and respond within 48 business hours.
• Collaborate to develop department policies for clinical requirements and placements.

Skills

Written and verbal communication

Record keeping

Interpersonal skills

Problem solving

Confidential information handling

Time management

Computer proficiency

Team collaboration

Education

Bachelor’s Degree or equivalent experience

Tools

Microsoft Office

ERP software

CastleBranch / Exxat

Job description

Find Your Role: We strive to achieve an environment and an atmosphere that supports, challenges, and inspires every individual on campus. Learn how the Stevenson Way makes this effort possible and how you can become part of a great place to work.

Department School of Nursing & Health Professions: Dean's Office

Position Summary

The Specialist, Clinical Placement performs functions related to clinical placements for all academic programs in the Berman School of Nursing and Health Professions. Responsibilities include monitoring student compliance with clinical requirements by collecting, organizing, tracking, screening, and monitoring confidential student information, including but not limited to health information, drug screening, and results of criminal background checks; gathering and initially reviewing all contracts and legal agreements for routing; working with a diverse population of students, faculty, staff, and external constituencies. This position reports to the Director, Nursing Clinical Education and assists in the scheduling and placement of student clinical groups.

Education/Experience

Bachelor’s Degree plus two years of related experience or an equivalent combination of education and experience. Administrative experience in healthcare settings and/or in higher education preferred.

Knowledge/Skills/Ability

• Excellent written and verbal communication skills.
• Ability to keep organized, detailed, accurate, updated records and attend to details in a changing environment.
• Excellent interpersonal, networking and cultural competency skills and demonstrated ability to communicate professionally with diverse constituencies.
• Demonstrated success in problem-solving, critical thinking, effective multitasking, troubleshooting decision-making, and meeting deadlines.
• Ability to maintain strict confidentiality of records and information.
• Ability to manage time in accomplishing tasks efficiently and effectively.
• Computer proficiency, including Microsoft Office, enterprise resource planning software, placement and other software.
• Commitment to learning, community, integrity and excellence.
• Demonstrated ability to effectively communicate and work with faculty, staff, students, and external partners.

Physical Requirements

Medium work: exerting up to 40 pounds of force occasionally and/or a negligible amount of force constantly to move objects. Requires physical abilities consistent with a busy college environment on a campus with buildings and laboratories separated by some distance. Sitting, standing, walking, talking, hearing, keyboarding, and repetitive motions. Close visual acuity. Subject to inside and outside environmental conditions. Position requires sitting and standing for long periods of time and the ability to speak clearly and effectively for an extended period of time.

Essential Functions

• Review, track and keep record of electronic records of students’ clinical documentation; confirm compliance in accordance with all regulatory and clinical affiliate requirements; and provide regular status reports to the Director, Nursing Clinical Education.
• In consultation with the Director, Nursing Clinical Education and faculty, develop and maintain a master list of active clinical placement sites, including placement liaison contact information, special requirements, and number of placements by semester and in total for each academic year.
• Disseminate information regarding medical requirements, clinical documentation, and deadlines to students as appropriate; work with the Director, Nursing Clinical Education and the relevant Academic Program Administrator to communicate with non-compliant students as needed.
• Notify hospitals and other clinical agencies of names of incoming students, email addresses or other pertinent information necessary for clinical experiences.
• Notify students of confirmed clinical placements, including site-specific requirements.
• Maintain a current list of clinical affiliation agreements; notify Director, Nursing Clinical Education at least 3 months in advance of a pending expiration, and initiate contract renewals at least two months prior to expiration.
• Ensure that all necessary documentation for students is completed and submitted to clinical sites prior to the start of clinical placements, including relevant immunization records and other health requirements, and site-specific clinical documentation.
• Maintain a tracking system for nursing student placements (both individual and group placements) and provide regular status reports to the Director, Nursing Clinical Education and Academic Program Administrators.
• Obtain updated general and professional liability certificates and insurance information from the University’s Business Office annually and send these certificates to relevant clinical agencies as appropriate.
• Work closely with the Director, Nursing Clinical Education, relevant staff and faculty as appropriate to coordinate nursing student placements in clinical settings, including establishing student clinical groups; monitoring enrollment and late cancellations to ensure appropriate number of students at clinical sites; maintain updated records of clinical group assignments.
• With the Director, Nursing Clinical Education and relevant faculty or staff, serve as a point of contact to partnered agencies in seeking, securing and maintaining clinical placements.
• Manage the Clinical Placements email address account and respond to emails within 48 business hours.
• Serve as a point of contact with document collection services (eg, CastleBranch, Exxat) to communicate program-specific requirements and deadlines; troubleshoot issues as needed.
• Handle and ensure the integrity of confidential documents and information according to University policy and procedure.
• Collaborate with faculty and staff to develop and maintain department, program and nursing unit policies and procedures for clinical requirements and placements.
• Participate in staff meetings as requested;

Hiring Salary Range Anticipated to be $22 - $24 per hour

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, protected veteran status, genetics, or any other characteristic protected by law.