Specialist Affordable Housing

AvalonBay Communities; Virginia Beach (VA); On-site; USD 56,000 - 81,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid vacation and company holidays

Team member housing discounts

Job summary

Vivmark Residential is seeking an Affordable Housing Specialist to support administration and compliance across multiple communities. You will manage income certifications, recertifications, and audits while working with on-site teams to ensure program compliance and accurate documentation.

The role requires knowledge of HUD and Fair Housing regulations, plus two years in affordable housing administration. A C3P certification is required, with opportunities to advance within a growing nationwide

Qualifications

• Minimum of two years of affordable housing administration or compliance experience.
• Experience processing income certifications and recertifications within affordable housing programs.
• Knowledge of HUD and Fair Housing regulations.
• C3P course or equivalent affordable housing/tax credit certification required.

Responsibilities

• Complete resident income certifications for move-ins, annual renewals, and other required recertifications.
• Review income documentation, third-party verifications, lease paperwork for compliance.
• Serve as a subject matter resource for internal teams and external stakeholders.
• Provide guidance to on-site teams during new lease-ups and move-ins for compliance.
• Respond to audit inquiries by gathering docs and coordinating with on-site teams.
• Generate monthly recertification and renewal notices and coordinate with sites.
• Research and confirm jurisdictional regulations for rent adjustments and renewals.
• Coordinate Section 8 documentation with Housing Authorities and teams.
• Manage waitlists, applicant communications, and occupancy adherence.
• Maintain accurate resident files and compliance records.

Skills

HUD regulations

Fair Housing

Organizational skills

Communication skills

Customer service

Analytical skills

Presentation skills

Teamwork

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

Outlook

PowerPoint

Microsoft Office Suite

Job description

Vivmark Residential exists to set the mark for what home can be. Formed through the merger of AvalonBay Communities and Equity Residential, Vivmark brings together two industry leaders with a shared commitment to excellence, innovation, and delivering exceptional living experiences. Our vision is to be the most trusted and best-performing rental housing company in America - one that continues to get better as it grows. And we're looking for people who want to help us do it.

Position Type

Full time

Weekly Scheduled Hours

40

State

Virginia

City

Virgina Beach

Zip Code

23452

Total Base Pay Range

$55,500.00 - $80,500.00

Overview

Vivmark Residential exists to set the mark for what home can be. Formed through the merger of AvalonBay Communities and Equity Residential, Vivmark brings together two industry leaders with a shared commitment to excellence, innovation, and delivering exceptional living experiences. Our vision is to be the most trusted and best-performing rental housing company in America - one that continues to get better as it grows. And we're looking for people who want to help us do it.

As an owner, developer, and manager of more than 180,000 apartment homes in major markets across the US, we have the scale to offer something most companies can't. At Vivmark, team members move up and across functions, markets, and disciplines, building lasting careers. We invest in team members’ growth, development, and capabilities that make them and us better, and we hold ourselves to the highest standard as an employer.

The best people want to work here. We hope you're one of them.

The Role

We are seeking a detail-oriented and knowledgeable Affordable Housing Specialist to support the administration and compliance of affordable housing programs across a portfolio of assigned communities. This role plays a critical part in ensuring compliance with affordable housing regulations by managing resident certifications, coordinating recertification activities, supporting audits, and serving as a resource for on-site teams and external housing partners.

The ideal candidate will have experience administering affordable housing programs, strong organizational skills, and a thorough understanding of HUD, Fair Housing, and affordable housing compliance requirements. This position offers the opportunity to make a meaningful impact by helping provide quality affordable housing while ensuring regulatory compliance and operational excellence.

Key Responsibilities

• Complete resident income certifications for move-ins, annual renewals, and other required recertifications in accordance with affordable housing program requirements.
• Review and verify income documentation, third-party verifications, lease paperwork, and supporting documents to ensure compliance with applicable regulations.
• Serve as a subject matter resource for internal teams and external stakeholders regarding affordable housing program requirements and compliance guidelines.
• Provide guidance and support to on-site teams during new lease-ups and resident move-in activities to ensure program compliance.
• Respond to audit inquiries by gathering documentation, addressing findings, and coordinating with on-site teams to resolve outstanding compliance issues.
• Generate monthly recertification and renewal notices and coordinate with on-site teams regarding resident eligibility and rental rate changes.
• Research and confirm jurisdictional regulations and program requirements related to rent adjustments and resident renewals.
• Coordinate Housing Assistance (Section 8) documentation for move-ins and renewals, partnering with Housing Authorities and community teams to ensure timely processing.
• Manage affordable housing waitlists, including applicant communications, vacancy management, and adherence to program guidelines.
• Partner with on-site teams to ensure apartment offers and occupancy activities comply with Vivmark policies and affordable housing requirements.
• Maintain accurate resident files and compliance records while ensuring timely completion of required documentation.
• Perform additional duties and special projects as assigned.

Education

• High school diploma or equivalent (GED) required.

Experience

• Minimum of two years of affordable housing administration, compliance, or related experience required.
• Experience processing income certifications and recertifications within affordable housing programs required.
• Knowledge of Federal Section 8 Housing programs preferred.
• Experience supporting compliance audits and regulatory reviews preferred.

Licenses/Certifications

• Successful completion of the C3P course through Spectrum Enterprise or an equivalent affordable housing/tax credit certification required.

Knowledge, Skills, And Abilities

• Strong understanding of affordable housing compliance requirements, including HUD and Fair Housing regulations.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong customer service skills with the ability to build positive relationships with residents, Housing Authorities, and internal stakeholders.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to analyze documentation, interpret regulations, and apply program guidelines accurately.
• Strong problem-solving and critical-thinking abilities.
• Ability to prepare and deliver presentations and communicate complex compliance information clearly and effectively.
• Demonstrated ability to work independently and collaboratively within a team environment.
• Ability to perform basic mathematical calculations, including percentages, averages, and rental calculations.

Working Conditions

• Normal office environment.
• May require occasional travel to assigned communities, Housing Authorities, or audit locations as needed.

How Vivmark Supports You

We know that our teams are the beating heart of our success and we’re committed to showing our appreciation.

We Offer

• A competitive benefits package that supports your health, financial well-being, and work-life balance, including medical, dental, and vision coverage, a 401(k) with company match, paid vacation and company holidays, and exclusive team member housing discounts.

Additional Info

Vivmark Residential is proud to be an equal opportunity employer and is committed to an inclusive and diverse work environment free of discrimination and harassment. We believe that in order to achieve our purpose of creating a better way to live, we must recruit, develop and retain associates with a wide range of backgrounds, experiences and perspectives and create an environment that encourages all voices to be heard, understood and appreciated. With this we know we can do great things.

Vivmark Residential makes employment decisions without regard to a person’s race, ethnicity, color, religion, sex, national origin, sexual orientation, gender identity, pregnancy (including childbirth, lactation or related medical conditions), age, physical or mental disability, genetic information (including characteristics or testing), citizenship status, military or veteran status, or any other status protected by the law.

Vivmark Residential will consider for employment qualified applicants with criminal histories in a manner consistent with requirements under the law.

Applications are being accepted on an ongoing basis.

Vivmark Residential does not require or request that you provide any information that identifies your age, date of birth, or dates of school attendance or graduation. Please redact this information prior to the submission of your application and/or leave these fields incomplete on your application.

For California residents, if you elect to apply to Vivmark Residential you accept the Vivmark Residential California Personnel Privacy Notice (https://www.avaloncommunities.com/california-personnel-privacy-notice/).

No Fees Notice & Recruitment Fraud Disclaimer

Vivmark Residential is aware that there is recruitment fraud activity whereby scammers impersonate Vivmark Residential and offer fake employment opportunities to candidates. These scammers often seek to obtain personal information or money from candidates.

Please note that Vivmark Residential will never charge any candidate a registration fee, hiring fee, or any other fee in connection with its recruitment and hiring process. If you suspect that you are being contacted by a scammer impersonating our company, please report it immediately to our official HR Department ([e-mail]).