Specialist - Accounts Payable

Georgia Institute of Technology; Atlanta (GA); On-site; USD 46,000 - 47,000; Full time

Job summary

Georgia Highlands College is seeking an Accounts Payable Specialist to review and process payments for travel reimbursements, invoices, and other check requests within its departments. You will draw, verify, and post checks, prepare ledger entries, and resolve account discrepancies in line with financial policies.

The ideal candidate has an Associate's degree and at least 2 years of relevant experience, strong knowledge of accounts payable, and the ability to audit travel and vendor

Qualifications

• Associate's degree in a course of study related to the occupational field.
• At least 2 years experience in field sufficient to understand the basic principles relevant to the major duties of the position.

Responsibilities

• Review payment/check requests and related documentation for completeness and compliance with policies.
• Reconcile invoices with purchase orders or requests; determine payment schedules and amounts, and modify as needed.
• Code, verify, and enter accounts payable data into ledgers.
• Draw, verify, and post payment checks to vendors and agencies.
• Follow up on statements and discrepancies; liaise between departments and vendors to resolve issues.
• Regularly audit travel in compliance with applicable policies.

Skills

General accounting

Accounts payable

Policies & procedures

Purchase orders

Mathematics

Invoices & vendor docs

Automated accounting system

Problem solving

Communication

Education

Associate's degree

Job description

Job Summary

The Accounts Payable Specialist reviews and processes payments for travel reimbursements, purchase orders, invoices, statements, vouchers, and/or other check requests as appropriate for departments within Georgia Highlands College. This position draws, verifies, and posts payment checks, prepares ledger entries and manages resolution of account discrepancies and procedural inquiries.

Responsibilities

• Review – Receives and reviews payment/check request, and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements


• Reconciliation – Matches original invoices and requests for payment with internal purchase orders or check requests; performs calculations to determine appropriate payment schedules and amounts, and makes modifications as necessary


• Data Mgt – Codes, verifies, and electronically enters accounts payable data into ledgers


• Finance – Draws, verifies, and posts payment checks to appropriate vendors and/or agencies


• Issue Resolution – Follows up on account statements and other discrepancies regarding payment of accounts, and serves as liaison between departments and vendors in the resolution of administrative problems and inquiries


• Audit – Regularly performs review and audit of travel in compliance with Board of Regents Policy and State Policy

Required Qualifications

• Associate's degree in a course of study related to the occupational field.


• At least 2 years experience in field s ufficient to understand the basic principles relevant to the major duties of the position

Proposed Salary

This is a non-exempt position with a hiring range of $22.07 to $22.15 per hour, which annualizes to $45,911 - $46,087.58.

Required Documents to Attach

• Cover letter


• Resume


• Unofficial Transcripts (Official transcripts will be required upon employment)

Knowledge, Skills, & Abilities

• Knowledge of general accounting principles


• Knowledge of standard accounts payable policies, procedures, and regulations


• Knowledge of purchase orders and related accounts payable documentation


• Knowledge of mathematics


• Ability to process computer data and to format and generate reports


• Ability to understand and interpret vendor invoices, statements, and other requests for payment


• Ability to utilize an automated accounting system


• Ability to analyze and solve problems


• Strong communication and interpersonal skills

Contact Information

For more information or questions about a job posting, please contact Human Resources by email at [e-mail].

For technical support, please call the USG Service Desk at [phone], or email [e-mail].

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct . Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Georgia Highlands College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Background Check

Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification. Based on the duties and responsibilities associated with this position, a credit check is required and will be conducted under the provisions of the Fair Credit Reporting Act (FCRA). The University System Office holds the sole discretion in assessing eligibility for employment.

Accommodations

Accommodation Notice: Georgia Highlands College is committed to the full inclusion of all qualified individuals. As part of this commitment, we ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Jillian Theorgood at 678-872-4217 or [e-mail].