Special Security Representative/Room Custodian

University of Texas; Austin (TX); On-site; USD 52,000 - 58,000; Full time

Job summary

The University of Texas at Austin, Pickle Research Campus, seeks a Special Security Representative/Room Custodian to assist the CSSO in managing security facilities and programs under multiple directives.

This full-time, non-exempt position requires US citizenship, strong communication, critical thinking, and the ability to handle personnel, information, and physical security responsibilities; weekend/evening work and possible travel may be required.

Qualifications

• HS/GED and seven years of administrative experience.
• US Citizen; eligible for access to classified information after security investigation.

Responsibilities

• Assist the Contractor Special Security Officer (CSSO) in personnel security administrative tasks (access requests, files, reports).
• Support security program audits, self-inspections, and documentation for compliance.
• Assist information security tasks (document control, incident reporting, log maintenance).
• Assist physical/technical security duties (access lists, alarm coordination, inspections).

Skills

Strong communication skills

Critical thinking

Problem solving

Education

HS/GED

Bachelor’s degree

Job description

Job Posting Title: Special Security Representative/Room Custodian ---- Hiring Department: Applied Research Laboratories ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: PICKLE RESEARCH CAMPUS ----

Job Details

Purpose Assist the Contractor Special Security Officer (CSSO) in management of security facilities set forth in the National Industrial Security Program Operating Manual, Intelligence Community Directives, DoD 5105.21 and 5205.07 series manuals.

Responsibilities

Personnel Security: Assists the CSSO in performing personnel security administrative tasks including but not limited to coordinating and submitting access requests, maintaining personnel files; making required reports to cognizant security agencies (CSA); maintaining access roster; coordinating visitors and meetings; executing room attendant duties and serving as an authorized entry investigator. Security Management: Performs administrative functions needed for the maintenance of special programs under the CSSO’s portfolio including assisting in auditing and monitoring of local security policy for special programs; conducting self-inspections, responding to sponsor inquiries and reviewing related documents for accuracy and completeness; assisting PIs in meeting security administrative requirements; and administering compliant security education, training and awareness, and update records accordingly. Information Security: Assists the CSSO in performing information security administrative tasks including but not limited to: document control; security log maintenance and file retention; incident investigation and reporting; CDRL tracking and management; standard operating procedure monitoring and enforcement. Physical/Technical Security: Assists the CSSO in performing physical/technical security administrative tasks including but not limited to: Maintain access lists; Coordinate alarm response and investigation; perform random inspections; Coordinate alarm testing and maintenance. Other related functions as assigned.

Required Qualifications

HS/GED. Seven years of administrative experience. Strong communication skills, critical thinking, and problem problem solving skills Must be self-motivated with ability to effectively prioritize multiple projects Ability to work collaboratively with various groups of people in a team environment. Relevant education and experience may be substituted as appropriate. US Citizen. Applicant selected will be subject to government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position. Employment will be contingent on selected applicant submitting application for access and receiving notification of eligibility within a time period to be specified in the job offer. If eligibility is confirmed within the specified period, employment must begin within 30 days of confirmation of eligibility. Eligibility for access to all levels of classified information authorized by the project sponsor(s) must continue without interruption during employment, including the successful completion of security polygraph examination(s), as required by the sponsor(s).

Preferred Qualifications

Bachelor’s degree. Two years providing administrative security support in a classified Department of Defense (DoD), special access program (SAP), and/or sensitive compartmented information (SCI) environment. At least two years of experience in an assistant role to a Facility Security Officer, or CSSO. Knowledge of Special Access and Sensitive Compartmented Information programs and government regulations. Eligibility for immediate access to classified information.

General Notes

An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc. Visit our website (www.arlut.utexas.edu) for additional information about Applied Research Laboratories.

Salary Range

$52,000-$58,000+/negotiable depending on qualifications.

Working Conditions

• Standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• Possible weekend, evening and holiday work
• Possible interstate/intrastate travel

Required Materials

Resume/CV, 3 work references with their contact information; at least one reference should be from a supervisor; letter of interest.

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF].

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Company Culture

Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world. Looking for a student job? Please see our Student Employment site.

Comments and Inquiries

Email comments to [e-mail]. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone]. UT Austin is a Tobacco-free Campus.