Special Projects Manager (Communications Team)

Inclusively Remote; Jobs (OH); Hybrid; USD 100,000 - 190,000; Full time

Benefits offered by this job

Health insurance

PTO 24 days

Parental leave

401k matching

Work-from-home allowance

Professional development budget

Job summary

Future of Life Institute seeks a Special Projects Manager for the Communications Team to orchestrate multi-stakeholder, high-volume design and digital projects—from briefs through delivery. You will coordinate internal and external collaborators, shaping briefs and ensuring alignment with our mission.

You will manage external agencies, safeguard quality and accessibility, and drive product innovation for digital initiatives.

Qualifications

• Proven ability to coordinate complex, multi-stakeholder projects.
• Track record of building or significantly improving delivery processes — intake, review, QA or approval workflows.

Responsibilities

• Develop briefs translating stakeholder requirements into clear briefs, and push back when unclear or unscoped.
• Oversee project performance with internal and external stakeholders to define success for each project.
• Identify, onboard and manage agencies and contractors to fill skill gaps and deliver projects.
• Own quality assurance: define done criteria, review against briefs and accessibility standards, and ensure final quality before shipping.
• Product innovation: ideate and develop digital products to meet mission and objectives.
• Run multi-month initiatives end to end, such as international creative contests.
• Steward brand coherence by maintaining the design system across high-volume output.

Skills

Stakeholder coordination

Delivery processes

Project management

Agency management

Tools

CMS platforms

GA4

Search Console

Job description

The Future of Life Institute (FLI) is hiring a Special Projects Manager for the Communications Team. The Communications Team produces a high volume of design and digital work — websites, campaign microsites, event identities, reports and assets — for a global audience, often on fast timelines tied to policy moments. We work with a retained external studio that delivers design and development from briefs, supported by a small in-house team. You will be the person who makes that model work — driving diverse projects from initial scoping all the way to completion.

The Special Projects Manager will report directly to the Director of Communications.

Who we are

FLI educates and engages lawmakers, key stakeholders, and the general public about transformative technologies and their implications. We advocate for policies and approaches that mitigate catastrophic risks while advancing positive futures for humanity.

As Special Projects Manager, you will:

• Develop briefs: translate stakeholder requirements into clear, actionable creative and technical briefs, and push back constructively when asks are unclear, conflicting or unscoped.
• Oversee project performance and progress: work with internal and external stakeholders to define what success looks like for each project, integrate those goals into design and content strategies, and develop/execute comms projects that reflect them.
• Identify, onboard and manage agencies and contractors: identify the skill gaps required to make a project shine, then source and steer talent to fill those gaps through web development agencies or individual freelancers.
• Own quality assurance: define what “done” looks like — reviewing deliverables against brief, brand guidelines and accessibility standards (WCAG), running structured review rounds, and holding the final quality bar before anything ships.
• Product innovation: ideate and develop digital products to help achieve FLI’s mission and meet org objectives.
• Run special projects: deliver multi-month initiatives such as international creative contests end to end.
• Steward brand coherence: work with the website development agency to maintain our design system and keep high-volume output visually consistent.

Required experience and qualifications:

• Based in a timezone between West Coast, USA and the UK (UTC-8 to UTC+1).
• Proven ability to coordinate complex, multi-stakeholder projects — comfortable navigating competing priorities, securing alignment from senior colleagues, and turning messy input into clear direction.
• A track record of building or significantly improving delivery processes — intake, review, QA or approval workflows — not just operating within them.
• Project management experience across design, communications and/or digital/web projects, ideally including managing external agencies.

Required skills and qualities:

• Genuine interest in FLI’s mission and the issues we work on — able to represent our work credibly to agencies, judges, contest entrants and partners.
• Sharp quality instincts and the confidence to send things back when they’re not right (ideally provable with a portfolio of shipped work you’ve quality-assured).
• Calm under deadline pressure; comfortable saying no and offering alternatives.

Preferred qualifications, skills and qualities:

• Experience running participatory or multi-stakeholder projects — contests, awards, grant rounds, festivals or similar.
• Familiarity with website delivery: CMS platforms and enough technical literacy to triage issues and talk credibly with developers.
• Working knowledge of SEO and digital audience growth: technical and on-page fundamentals, analytics tools (e.g. GA4, Search Console), and how content and campaign decisions affect reach.
• Nonprofit, policy, advocacy or campaign experience.

$100,000 – $190,000 a year

Exact compensation will vary depending on experience and geography. For US hires, additional benefits include: health insurance, 24+ days of PTO per year, paid parental leave, 401k matching in the US, a work from home allowance for the purchase of office supplies or equipment, and a professional development budget.

Exact benefits will depend on location.

Application Deadline: 2nd October 2026

Start Date: We’d like the chosen candidate to start as soon as possible after accepting an offer.

FLI aims to be an inclusive organization. We proactively seek job applications from candidates with diverse backgrounds. If you are passionate about FLI’s mission and think you have what it takes to be successful in this role even though you may not check all the boxes, please still apply. We would appreciate the opportunity to consider your application.

Questions may be directed to [e-mail].

About the Future of Life Institute

Founded in 2014, FLI is an independent non-profit working to steer transformative technology towards benefiting life and away from extreme large-scale risks. Our work includes grantmaking, educational outreach, and policy engagement.

Our work has been featured widely, including in The Washington Post, Politico, Vox, Forbes, The Guardian, the BBC, The Economist and Wired.

• Superintelligence Statement, an open letter calling for a prohibition on the development of superintelligent AI until there is strong public buy-in and scientific consensus that it can be developed safely and controllably. The letter has been signed by more than 130,000 people, including Yoshua Bengio, Geoffrey Hinton, Steve Wozniak, Richard Branson, Steve Bannon, Prince Harry and Susan Rice.
• Superintelligence Imagined Creative Contest – From 180+ submissions, we selected 6 winning artworks that best illustrate the risks of advanced artificial intelligence.
• TheAsilomar AI Principles, one of the earliest and most influential sets of AI governance principles.
• The Pro-Human AI Declaration, a document with five guidelines on how AI development must be centred on humanity first, created during a meeting of bipartisan civil society groups spanning faith, labour, and think tanks.
• How would a nuclear war between Russia and the US affect you personally?– A scientifically accurate simulation showing the consequences of nuclear war, with over 6 millions views and a feature in Time Magazine.

FLI is a largely virtual organization, with a team of approximately 40 distributed internationally, mostly in Europe and the US. We have four offices: Campbell in California, Brussels in Belgium, London in the UK, and Washington DC. We meet in person as a full team twice a year.