Special Events Coordinator - Seasonal

Montgomery Parks; Derwood (MD); On-site; USD 20,664 - 34,440; Part time

Job summary

A local parks and recreation authority in Derwood, Maryland is seeking a part-time event coordinator to plan and execute events at the Agricultural History Farm Park. This role requires strong organizational skills, event coordination experience, and the ability to lift 50 lbs. The candidate will work up to 30 hours per week with some evenings and weekends required. Candidates should possess a bachelor’s degree in a relevant field and have at least 2 years of experience in event coordination. A valid Maryland driver’s license is necessary.

Qualifications

• 2+ years of experience in event coordination, preferably in a historic site or cultural venue.
• Valid Maryland driver’s license required.
• Flexibility to work evenings, weekends, and holidays.

Responsibilities

• Plan, coordinate, and execute large-scale events at the Agricultural History Farm Park.
• Manage event timelines, checklists, and budgets.
• Supervise and schedule special event volunteers.

Skills

Event coordination

Attention to detail

Organizational skills

Communication skills

Problem-solving skills

Education

Bachelor's degree in hospitality management, event planning, history, or related field

Tools

Microsoft Office Suite

Event planning software

Job description

Description

The Maryland-National Capital Park and Planning Commission (M-NCPPC), a six-time National Recreation and Parks Association Gold Medal Award Winner, has a career staff complement of nearly 800 employees, and we serve a diverse population of more than one million residents in the Washington, DC area. We manage 421 parks on more than 37,000 acres of parkland. Go to our website to learn more: https://www.montgomeryparks.org/

Diversity Statement

Montgomery County Department of Parks believes that diversity in all dimensions of the organization supports and bolsters the innovative thinking essential to its success. Montgomery County Parks does not make hiring decisions based on race, ethnicity, national origin, gender, gender identity, sexual orientation, age, disability, religion, political affiliation, or ideology or status as a Veteran.

Job Summary

The candidate will be responsible for planning, coordinating, and executing a variety of large‑scale events at the Agricultural History Farm Park where its mission is to preserve and interpret agricultural practices and lifestyles spanning the late 1700s through the 1960s. This role coordinates all logistical aspects of events, including setup, vendor coordination, guest services, and site‑specific requirements. This job is year‑round, with up to 30 hours per week.

If you have questions about the seasonal hiring process and application status for Montgomery County, please contact [e-mail].

Examples of Important Duties

• Develop and manage special event timelines, checklists, and budgets.
• Assist the Historic Site Manager with the planning and execution of the Harvest Festival and other seasonal special events.
• Work with event vendors ensuring they adhere to M‑NCPPC policies and requirements.
• Assist the Historic Site Manager in coordinating special events sponsored by Friends of the Farm Park volunteer support group.
• Manage the AHFP Equipment Loan Program.
• Oversee permitted events schedule for AHFP.
• Supervise and schedule special event volunteers.
• Work with other AHFP staff to develop and run public programming, special tours, and workshops.

Minimum Qualifications

• Bachelor's degree in hospitality management, event planning, history, or a related field (preferred).
• 2+ years of experience in event coordination, with at least one year of experience in a historic site, museum, or cultural venue.
• Strong attention to detail and ability to multitask in a fast‑paced environment.
• Ability to work both independently and as part of a team.
• Flexibility to work evenings, weekends, and holidays as required.
• Must be able to lift 50 lbs, work outdoors all year round.
• Must be able to operate motor vehicles, i.e., F‑250 pickup trucks.
• Valid Maryland driver’s license.

Preferred Qualifications

• Exceptional organizational, communication, and problem‑solving skills.
• Proficiency with Microsoft Office Suite and event planning software.
• Strong understanding of the importance of preserving historical and cultural heritage during events.
• Experience supervising volunteers or staff.

Candidate Will

• Self‑motivate and be able to work independently and organize tasks.
• Learn the basic history of the site.
• Interact with the public and give garden tours/demonstrations.
• Write occasional articles for newsletters, volunteer bulletin, and social media.
• Perform other duties as assigned.

Supplemental Information

May be subject to medical, drug and alcohol testing.

• The position is year‑round, part‑time, up to 30 hours a week, with some evenings and weekends required.
• A background investigation will be completed prior to hire.

The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non‑merit factor. Applicants with Disabilities under the Americans with Disabilities Act. If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at 301‑454‑1411 (Maryland Relay 7‑1‑1). M‑NCPPC will make all efforts to reasonably accommodate you.