Special Events Associate

Second Day; Washington (District of Columbia); Presencial; USD 58.000 - 67.000; Tempo integral

Benefícios oferecidos por esta vaga

Full benefits package

Resumo da vaga

American Progress’s Events team is seeking a Special Events Associate to plan and execute events, coordinate between departments, maintain event calendars, and handle invitations and budgets.

The role requires strong communications, organizational skills, and the ability to work under tight deadlines. On-site position based in Washington, D.C. office with competitive benefits.

Qualificações

• Bachelor’s degree or equivalent experience; 2–3 years of event planning preferred.
• Superb oral and written communications skills.
• Ability to work under pressure and meet deadlines.
• Attention to detail with strong organizational skills.
• Experience with audio, video, lighting, and livestream technologies preferred.
• Nonprofit, political advance, and experience with 501(c)(3)/501(c)(4) a plus.

Responsabilidades

• Plan and execute small- to large-scale events for a portfolio of policy teams.
• Serve as liaison between Events and college/university policy departments and student groups.
• Coordinate interdepartmentally with staff, vendors, and the public.
• Coordinate catering, equipment, technical, security, and logistical needs for events.
• Write and prepare web-based event invitations and other communications.
• Maintain events calendar and processes invoices and budget records.

Conhecimentos

Event planning

Communications

Audio/Video/Livestream

Budgeting

Organization

Formação

Bachelor’s degree or equivalent experience

Ferramentas

Adobe Dreamweaver

Adobe Photoshop

HTML

Microsoft Word

Microsoft Excel

CMS

Descrição da vaga

Special Events Associate# Special Events Associate## OverviewPosition TypeFull-time, regularCategoryExempt## Description**Reports to**: Senior Vice President, Events and Outreach**Staff reporting to this position**: None**Department**: Communications**Position classification**: Exempt, full time; Union – Level 3**Compensation range**: $58,000—$66,700 per annum**Work site:** On-site (Washington, D.C., office)**Summary**American Progress’ Events team is seeking a Special Events Associate to plan and execute events, coordinate between departments internally and externally, maintain event calendars, and perform other duties related to organizing and hosting small- and large-scale events. **Responsibilities:** * Assist with the planning and execution of small- and medium-scale events and assist with larger events for a portfolio of policy teams of varying size, which they manage.* Serve as primary liaison between the Events team and college and university policy departments and student group liaisons.* Coordinate interdepartmentally with American Progress staff, vendors, and the public.* Coordinate catering, equipment, technical, security, and logistical needs for events.* Write and prepare web-based event invitations and other work-related correspondence.* Maintain American Progress’ events calendar.* Prepare and process invoices and financial records, coordinating event budget records and projections.* Serve as the primary HR contact for trainings, leading new-hire orientations and intern trainings on events procedures while maintaining up-to-date training materials.* Perform other duties as assigned.**Requirements and qualifications:** * Bachelor’s degree or equivalent experience; two to three years of event planning experience preferred.* Superb oral and written communications skills.* Ability to work under pressure and tight deadlines and beyond normal business hours.* Attention to detail with excellent organizational and time-management skills are a must.* Ability to handle media interaction and travel for the position when necessary.* Capability of handling audio, video, lighting, and live-streaming technologies preferred.* Basic understanding of and ability to use Adobe Dreamweaver, Adobe Photoshop, HTML, Microsoft Word, Microsoft Excel, and content management systems.* Nonprofit, political advance, and experience working with 501(c)(3) and 501(c)(4) organizations a plus* Commitment to American Progress’ mission and goals.American Progress offers a full and competitive benefits package. Candidates from diverse backgrounds are strongly encouraged to apply.