Special Events Assistant- Illuminights

City of Santa Fe Springs; Roanoke (VA); On-site; USD 40,000 - 65,000; Full time

Job summary

City of Santa Fe Springs seeks a proactive events assistant to support and supervise recreational programs and special events such as the Blue Ridge Kite Festival, Touch A Truck, Hello Summer Festival and Tavern Stage Summer Music Series. The role involves on-site coordination, promotion, database management and strong customer service at assigned centers or facilities.

Responsibilities include designing event plans, coordinating purchases, handling registrations and budgets, and producing recap

Qualifications

• High school diploma required with at least six months of college coursework or equivalent training in Tourism and Hospitality, Communications, Physical Education, Recreation, Sociology, Child Care or related field.
• Some experience working in the community is required.
• Valid Virginia driver’s license with good driving record.
• Knowledge of recreational practices and computer software; ability to work flexibly.

Responsibilities

• Assist in implementation of special event programs, including planning, purchasing supplies, maintaining inventory, and on-site support.
• Assist in promotion and marketing of special events.
• Maintain databases for event marketing, participants, sponsors and partners.
• Provide excellent customer service to attendees, vendors and stakeholders.
• Handle registrations, collect fees and maintain budget records using registration systems.
• Produce event recap reports and provide administrative support as directed.
• Be available to work a flexible schedule including nights, weekends and holidays.

Skills

Customer service

Event promotion

Database management

Computer literacy

Education

High school diploma and college coursework

Tools

Microsoft Office

Job description

General Description

Performs responsible work assisting with or supervising special events, recreation activities and programs such as the Blue Ridge Kite Festival, Touch A Truck, Hello Summer Festival, Tavern Stage Summer Music Series and other programs/events at assigned center, park or other facility. Work with various groups, both the public and private sector and may work with individuals with disabilities. Performs other duties as assigned.

• Will assist with Illuminights set up

Essential Job Functions

• Assists in implementation of special event programs to include planning, purchasing of supplies, maintaining inventory, and on-site event support.


• Assists in the promotion and marketing of special events.


• Maintains databases to include: event marketing and promotion outlets, individual event participants/committees, sponsors, community partners and other databases as needed.


• Provide excellent customer service to attendees, vendors, and stakeholders.


• Take registrations, collect fees and maintain budget records. Must be able to use computer registration and reservation systems as well as possess skills with a strong knowledge of various computer programs/functions.


• Produce event recap reports for each event as appropriate and lend additional administrative support as directed.


• Must be available to work a flexible schedule including nights, weekends, and holidays if needed.

Non-Essential Job Functions

• Performs a variety of routine clerical tasks and/or administrative duties as needed.


• Drive a truck or other county vehicle as needed.


• Pursue professional development opportunities such as seminars, conference, or training programs, etc.

Requirements/Preferences

Education

Required: High school diploma or equivalent supplemented by at least six (6) months of college level coursework or equivalent training in Tourism and Hospitality, Communications, Physical Education, Recreation, Sociology, Child Care or related field.

Experience

Required: Some experience working in the community.

Certifications/Licenses

Valid Virginia driver’s license with good driving record.

Knowledge, Skills And Abilities

Knowledge of accepted recreational practices and principles, and of various computer software. Ability to develop and maintain effective working relationships with co-workers and event participants. Ability to work a flexible schedule.

Supervisory Responsibilities

None

Additional Requirements

Subject to a complete criminal history and Child Protective Services background search with acceptable results. Following a conditional offer of employment, must pass a post offer physical examination. Must also be able to perform the job as described in the Physical and Environmental Demands section of this job description.

Other Information

Benefits are available to full-time positions only.