Special Events Accountant

The Museum of Modern Art; New York (NY); On-site; USD 87,000 - 92,000; Full time

Job summary

The Museum of Modern Art invites applications for an Accountant who will manage all aspects of the Special Events Department’s accounting, including A/P, A/R, receipts, and liquor cost accounting, in coordination with MoMA’s Accounting Department.

The role includes data maintenance in Salesforce, revenue forecasting, and monthly/weekly reporting. On-site presence is required, with a 90-day onboarding period, and position is unionized.

Qualifications

• Bachelor's degree in accounting and 3–5 years in financial or accounting management, preferably with fundraising and events.
• Salesforce experience is preferred, as well as proficiency in Microsoft Excel for budgets and financial reports.
• Superior quantitative and communication skills are required.
• Ability to work independently against strict deadlines with varied stakeholders.
• On-site presence is required five days a week during the 90‑day initial period; later four days on-site.
• PCI DSS compliance requires background check.”

Responsibilities

• Administers all aspects of accounting for the Special Events Department, including A/P and A/R, and journal entries for liquor distribution and profit.
• Maintains Salesforce data for the department and generates revenue/expense reports.
• Develops and maintains revenue forecasting and weekly revenue reports.
• Tracks expenses to align with event budgets and identifies variances.
• Processes payments for museum events and oversees event ticketing and refunds.
• Manages beverage service operations and liaison with Art Food; oversees beverage services in vendor's absence.
• Reconciles credits, invoices, and credit card charges related to department Navan accounts.
• Prepares year‑end close documentation and reports for audit and tax forms.

Skills

Communication skills

Independent work

Education

Bachelor's degree in accounting

Tools

Salesforce

Microsoft Excel

Job description

Position Summary

The Museum of Modern Art is currently accepting applications for an Accountant who will be responsible for administering all aspects of accounting for the Special Events Department, including A/P expenses, A/R revenue, ticket sales, donor acknowledgements and receipts, alcohol and wine cost accounting, internal reporting, and reconciliations in conjunction with the Museum’s Accounting Department.

Specific Responsibilities Include

• Administers all aspects of accounting for the Special Events Department, including A/P (events, departmental expenses) with a focus on vendor relations; A/R (corporate entertaining, trustee reimbursable events, miscellaneous reimbursements); and journal entries as needed and monthly for liquor distribution and liquor profit. Sets up new vendors as needed.
• Facilitates data entry and maintenance of the Salesforce database on behalf of the Special Events Department.
• Develops and maintains revenue forecasting to support planning and strategy and runs weekly revenue reports for review at internal meetings.
• Implements and monitors a system for expected expense tracking, ensuring alignment with annual event budgets and identifying potential variances.
• Processes incoming payments (checks, ACHs, wires, cash) for Museum benefit events and corporate events.
• Oversees after-party ticket sales for Museum benefit events, including online sales, customer service, troubleshooting, and processing of refunds as needed.
• Serves as the primary liaison between the Museum and Art Food for all beverage service operations and is cross-trained to oversee beverage services in the vendor's absence.
• Calculates alcohol consumption costs based on pulls and returns per event using Accubar; submits monthly journal entries to charge alcohol costs per event.
• Submits monthly New York State liquor tax estimates to the Accounting Department.
• Processes alcohol delivery invoices in a timely and accurate manner.
• Manages and tracks alcohol requests for Museum benefits, private high-level donor events, corporate entertaining, exhibition celebrations, and Museum-wide events.
• Completes monthly reconciliations for corporate, internal, and benefit events in the form of a final summary for each event. Reconciles Special Events program in full for year-end close.
• Files income and expense accruals for year-end close and books pledges with proper documentation.
• Pulls weekly and monthly reports from Salesforce and other Museum systems, including revenue, expenses, liquor tax estimates, A/R, and others as needed.
• Generates IRS-compliant receipts for Special Events donors and reprints as requested.
• Oversees all departmental budgets, Museum events and programs including exhibition celebrations budget. Manages annual budget creation process with Special Events and Finance teams and other events as needed.
• Prepares, in consultation with the Assistant Director, Development Operations, annual schedules for Accounting and year-end reports for audit and tax forms.
• Creates all alcohol and rental invoices for corporate clients and internal reimbursement invoices.
• Reconciles credit card charges for department Navan accounts.
• Performs any other duties reasonably related to the functions described above.

Requirements

• Bachelor's degree in accounting and three to five years experience in financial and/or accounting management, preferably with fundraising and events.
• Salesforce experience is preferred, as well as, proficiency in Microsoft Excel, including the ability to create and manage budgets, financial reports, pivot tables, lookup functions, formulas, and data analysis.
• Superior quantitative and communication skills.
• Ability to work independently against strict deadlines and with a wide variety of individuals in technical as well as functional roles.
• On-site presence is required five days a week during the 90-day initial employment period. Thereafter the schedule is four days per week onsite, subject to change at management’s discretion, with the understanding that some weeks on-site presence five days a week will be required.
• This position is in scope of the Payment Card Industry Data Security Standard (PCI) DSS), therefore, any offer of employment for this position will be contingent on the satisfactory completion of a criminal background check. The background check will be performed by an outside vendor in compliance with all applicable federal, state, and city statutes.

Reports to

Assistant Director, Development Operations and Associate Director, Special Programming and Events

Salary range

Minimum of $87,002 to a maximum of $92,000 per annum

This is a unionized position at MoMA with covered employees represented by Local 2110, UAW, AFL-CIO.

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”).

August 2026