Special Education Coordinator (49455)

Oakland; Oakland (CA); On-site; USD 77,000 - 111,000; Full time

Job summary

A coordinator of special education and student services at AIMS College Prep Charter District in Oakland will assist the Director of Special Education in implementing and monitoring districtwide special education programs and student services.

The role emphasizes ensuring timely IEP/504 processes, coordinating meetings, data collection, and adherence to compliance standards while supporting inclusive practices and collaboration with families and school teams.

Qualifications

• Bachelor's degree required; Master's preferred.
• Minimum of three years of experience in special education or student services.
• California credential preferred, depending on assignment.

Responsibilities

• Support the Director in implementing and monitoring districtwide special education programs and services.
• Monitor IEP and 504 timelines and support school teams in timely completion and implementation.
• Coordinate and schedule IEP meetings with families, school teams, and service providers.
• Review IEP documentation for completeness, accuracy, and compliance.
• Provide technical assistance to teachers, case managers, and related service providers.

Skills

IEP/504 knowledge

Data collection & analysis

Collaboration with families

Education

Bachelor's degree

Master's degree preferred

Job description

Job Details

Job Location: Oakland, CA 94607

Position Type: Full Time

Salary Range: $77,314.65 - $110,521.51 Salary

Job Category: Certificated

Title: Coordinator of Special Education and Student Services

Category: Certificated/Administrative

Work Year: 12 Months

Employment Type: Full Time

Starting Range: $77, 314.65-$110,521.51

FLSA: Exempt

Supervisor: Director of Special Education and Student Services

JOB GOALS

The Coordinator of Special Education and Student Services supports the Director in the implementation, coordination, and monitoring of districtwide special education and student support services. The Coordinator works closely with school leaders, educators, service providers, families, and community partners to ensure students receive timely, equitable, and high-quality services in accordance with applicable federal and state requirements.

The Coordinator serves as a key operational and instructional support to the Director, helping to ensure effective implementation of IEPs and 504 Plans, compliance with timelines, coordination of related services, data collection, professional learning, and systems of support for students with disabilities.

ESSENTIAL JOB DUTIES

• Support the Director in the implementation and monitoring of districtwide special education programs and services.


• Monitor IEP and 504 timelines and support school teams in ensuring timely completion and implementation.


• Assist with coordination and scheduling of IEP meetings, including communication with families, school teams, and service providers.


• Review IEP documentation for completeness, accuracy, compliance, and alignment with student needs.


• Provide technical assistance to teachers, case managers, administrators, and related service providers regarding special education processes and procedures.


• Support school teams in implementing accommodations, modifications, supplementary services, and behavioral supports identified in student plans.


• Assist in monitoring the delivery of related services, including speech-language, occupational therapy, counseling, and other designated services.


• Partner with site leaders and general education staff to strengthen inclusive practices and ensure students with disabilities have meaningful access to instruction and school activities.


• Assist with monitoring compliance with IDEA, Section 504, ADA, California Education Code, and applicable AIMS policies and procedures.


• Maintain accurate records and documentation related to special education services, IEPs, 504 Plans, referrals, evaluations, and compliance.


• Support the Director with preparation for compliance reviews, audits, mediations, complaints, and other special education matters.


• Assist with collecting, analyzing, and presenting special education data related to student outcomes, service delivery, compliance, staffing, and program effectiveness.


• Identify trends, gaps, and areas of concern and communicate findings to the Director and appropriate school leaders.


• Support implementation of professional development and technical assistance for staff related to special education, inclusion, IEP implementation, behavior supports, and student services.


• Assist in coordinating professional learning, meetings, and trainings for special education staff and school teams.


• Support the implementation of MTSS, PBIS, SEL, and other integrated systems of student support in collaboration with school leaders and the Director. The Director's existing role includes oversight of these systems.


• Assist with coordination of wraparound services and connections to community-based resources.


• Support student attendance, behavioral, social-emotional, and wellness initiatives as assigned by the Director.


• Collaborate with families and support staff to address concerns and facilitate timely communication and problem-solving.


• Assist in coordinating services for students requiring additional academic, behavioral, social-emotional, or community-based supports.


• Support communication and coordination with SELPA, county agencies, service providers, and community partners as directed by the Director.


• Assist with maintaining current knowledge of special education laws, regulations, policies, and evidence-based practices.


• Provide school-site support during implementation of special education and student services systems.


• Participate in school-site observations, meetings, and problem-solving sessions as assigned.


• Maintain confidentiality and exercise sound professional judgment when handling sensitive student and family information.


• Support the Director with special projects, reports, presentations, and districtwide initiatives.


• Perform other related duties as assigned by the Director of Special Education and Student Services.


• Perform additional duties as assigned by the Superintendent.

QUALIFICATIONS

• Bachelor's degree required; Master's degree in Special Education, Educational Leadership, School Psychology, Counseling, or a related field preferred.


• Minimum of three years of experience working in special education, student services, education, or a related field.


• California special education credential, pupil personnel services credential, or related credential preferred, depending on assignment.

KNOWLEDGE AND ABILITIES

Knowledge of

• IDEA, Section 504, ADA, and applicable California Education Code provisions.


• IEP and 504 development, implementation, and monitoring.


• Special education instructional practices and inclusive service delivery.


• Student support systems, including MTSS, PBIS, and SEL.


• Compliance timelines, documentation, and procedural safeguards.


• Data collection and analysis related to student services.


• Family engagement and collaborative problem-solving practices.


• Experience supporting IEPs, 504 Plans, student support systems, or related services preferred.


• Knowledge of special education laws, regulations, and service delivery models.


• Experience working collaboratively with educators, administrators, families, and related service providers.


• Experience with data collection, documentation, compliance monitoring, and case management preferred.

Ability to

• Build positive relationships with students, families, staff, and school leaders.


• Organize multiple priorities and meet compliance deadlines.


• Communicate clearly and professionally with diverse stakeholders.


• Provide effective technical assistance and support to school teams.


• Analyze information and identify areas requiring follow-up or intervention.


• Maintain accurate and confidential records.


• Work independently while maintaining strong communication with the Director.


• Respond to challenging situations with professionalism, discretion, and sound judgment.


• Support the implementation of districtwide systems and initiatives.


• Demonstrate cultural responsiveness and a commitment to equitable outcomes for students with disabilities.

PHYSICAL ACTIVITY REQUIREMENTS

• Minimum Work Position (Percentage of Time): Standing: 30% | Walking: 20% | Sitting: 50%


• Minimum Body Movement (Frequency): None (0) | Limited (1) | Occasional (2) | Frequent (3) | Very Frequent (4)


• Lifting (lbs.): 15-18 Lifting: 2 Bending: 2


• Pushing and/or Pulling Loads: 1 Reaching Overhead: 1 Kneeling or Squatting: 1


• Climbing Ladders: 0 Climbing Stairs: 2

NON-DISCRIMINATION

AIMS College Prep Charter District does not discriminate on the basis of race, color, religion, gender, marital status, ancestry, political affiliation, age, sexual orientation, disability, medical condition, national origin, or mental or physical handicap in any of its policies or procedures related to admissions, employment, educational services, programs or activities.