Special Education Administrative Assistant

Young World Physical Education; Wellesley (MA); On-site; USD 39,922 - 49,483; Full time

Job summary

Wellesley Public Schools in Massachusetts seeks a Secretary to Special Education to support Elementary Schools and OOD. You will perform clerical duties, manage IEP paperwork, schedule conferences, and maintain sensitive records with discretion.

You will assist with data entry in the SPED module, coordinate substitutes, and collaborate with HR to ensure hiring documentation is complete.

Qualifications

• High School diploma or equivalent; an Associate degree or higher is preferred.
• At least three years of office experience, preferably in a public school.
• Proficiency with standard office equipment and software applications.
• Experience with Microsoft Office, Google Suite; ability to learn new software.
• Experience with PowerSchool, Schoolspring, Frontline, Novatime and/or Munis preferred.
• Ability to learn new platforms used by the district and maintain confidentiality.
• Excellent verbal and written communication and strong organizational skills.

Responsibilities

• Answer phones, take messages and screen/direct calls to staff.
• Prepare correspondences, documents, files and records.
• Maintain compliance of special education records per regulations.
• Prepare and distribute paperwork for IEP meetings.
• Maintain caseload files and track IEP deadlines.
• Schedule conferences and programs and coordinate materials and invites.
• Generate reports and coordinate quarterly progress reports to parents.
• Assist with substitutes and staffing records in Frontline.
• Maintain data for students in the Special Education module.

Skills

Verbal and written communication

Professionalism

Organizational skills

Time management

Teamwork

Education

High School diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Google Suite

PowerSchool

Frontline

Munis

Job description

Wellesley Public Schools in Massachusetts seeks a Secretary to Special Education to support Elementary Schools and OOD. You will perform clerical duties, manage IEP paperwork, schedule conferences, and maintain sensitive records with discretion.

You will assist with data entry in the SPED module, coordinate substitutes, and collaborate with HR to ensure hiring documentation is complete.