Special Assistant to the Executive Director Team

Seiu 49; Oakland, Northern (CA, KY); Hybrid; USD 123,000 - 142,000; Full time

Job summary

SEIU Local 1021 in Oakland, CA is seeking a Special Assistant to the Executive Director Team to provide executive administrative and operational leadership. The role plans, organizes, administers and coordinates large and complex programs, events, and projects.

You will support scheduling, travel, reports, and staff supervision while collaborating with committees and ensuring compliance with bylaws and policies.

Qualifications

• Bachelor’s Degree or equivalent administrative/operations experience.
• 3+ years leadership in operations/program administration.
• 2+ years managing large, complex projects/events.
• 1+ year conducting investigations or structured fact-finding.
• Experience handling confidential personnel matters.

Responsibilities

• Set and implement goals, objectives, policies, procedures and work standards for programs, events, and projects.
• Oversee, investigate, and assist in addressing and resolving member complaints and personnel matters.
• Design systems to improve workflow and problem solving, and organizational effectiveness.
• Assist in strategic vision and organizational plan development and implementation.
• Provide ongoing scheduling, travel, logistics, and other support.
• Coordinate, supervise, track and report on the conduct of union elections including project management of the local-wide election.
• Coordinate, advise and assist various committees, panels or workgroups.
• Develop, maintain, and improve standard record retention and reports.
• Track and report on representation, legal, and arbitration cases and assist in appeals process.
• Administer, enforce, develop and provide authoritative interpretation and guidance regarding organizational bylaws, policies, and procedures.
• Manage and coordinate responses to subpoenas, audits, and legal demands.
• Troubleshoot varied and complex problems applying strategic analysis.
• Prepare reports and presentations.
• Supervise, support, and train assigned staff, as assigned
• Other duties as assigned.

Skills

Leadership experience

Project management

Investigating issues

Policy interpretation

Communication skills

Team collaboration

Flexibility

Diversity & inclusion

Education

Bachelor’s Degree or equivalent

Job description

Special Assistant to the Executive Director Team

Based in Oakland, CA

SEIU Local 1021 was founded in 2007 when ten local unions came together in Northern California to form one larger, more powerful union. Together our members are building a true 21st century union fighting to empower our members and improve our society. We are 60,000 strong - organizing and representing public service workers in cities, counties, courts, schools, private non-profits, special districts, public health care, nursing and higher education. We are looking for energetic, hard-working staff who are committed to real change, who believe in the value of work and the value of public services and who want to be part of the team that wins for workers, their families and their communities

Location: Oakland

Summary: The Special Assistant provides executive administrative and operational leadership. This position plans, organizes, administers and coordinates a variety of large and complex organizational programs, events, and projects.

Job Responsibilities:

• Set and implement goals, objectives, policies, procedures and work standards and controls for programs, events, and projects.
• Oversee, investigate, and assist in addressing and resolving member complaints and personnel matters.
• Design systems to improve workflow and problem solving, and organizational effectiveness.
• Assist in strategic vision and organizational plan development and implementation.
• Provide ongoing scheduling, travel, logistics, and other support.
• Coordinate, supervise, track and report on the conduct of union elections including project management of the local-wide election.
• Coordinate, advise and assist various committees, panels or workgroups.
• Develop, maintain, and improve standard record retention and reports.
• Track and report on representation, legal, and arbitration cases and assist in appeals process.
• Administer, enforce, develop and provide authoritative interpretation and guidance regarding organizational bylaws, policies, and procedures.
• Manage and coordinate responses to subpoenas, audits, and legal demands.
• Troubleshoot varied and complex problems applying strategic analysis.
• Prepare reports and presentations.
• Supervise, support, and train assigned staff, as assigned
• Other duties as assigned.

Skills and Attributes:

• Investigating and resolving issues
• Progressive, strategic, bold, and creative.
• Well organized, self-motivated, and organizational.
• Works effectively as part of a team.
• Excellent judgment while working under extreme pressure.
• Excellent written and oral presentation skills.
• Ability to interpret policy and contractual documents.
• Demonstrates competency working with people from diverse backgrounds and cultures
• Dedication to improving the condition of working people and strengthening the role of organized labor in society through worker action and political activity.

Minimum Qualifications:

• Bachelor’s Degree or High School diploma with demonstrated equivalent experience in administrativeoperations
• 3+ years' leadership experience in operations/program administration
• 2+ years demonstrated experience managing large and complex projects, events, and/or programs
• 2+ years demonstrated experience drafting, enforcing, administering, and/or interpreting policies/procedures
• At least 1 year of experience conducting or supporting investigations or structured fact-finding, including information gathering, interviews, and documentation.
• Experience handling confidential matters involving personnel issues or sensitive organizational matters

Preferred Experience:

• Experience representing and/or supporting an executive(s).
• 3+ years union and/or non-profit experience
• 2+ years' experience coordinating with legal counsel on governance or compliance related matters
• Demonstrated ability to think and act strategically.
• Special Requirements:
• Willingness to work irregular and long hours, including weekends and holidays, to attend required evening and weekend events/meetings
• Extensive travel may be required, primarily within Northern California.

SALARY AND BENEFITS: The current salary range is $123,103.63 – $141,569.17 based on qualifications and experience. SEIU Local 1021 offers a competitive and comprehensive benefits package.

AFFIRMATIVE ACTION EMPLOYER
SEIU Local 1021 is an affirmative action employer and encourages applications from all qualified candidates regardless of race, ethnicity, age, sex, sexual orientation, marital status, religion, or disability. Local 1021 works to ensure fair treatment of applicants and employees and actively enforces policies against discrimination and sexual harassment.