Special Assets Portfolio Administration Supervisor

EagleBank; Bethesda (MD); On-site; USD 81,000 - 129,000; Full time

Benefits offered by this job

Health insurance

Maternity/Parental leave

Wellness discounts

401(k) matching up to 4%

Job summary

EagleBank, a values-driven lender, seeks a Special Assets Portfolio Administration Supervisor in Bethesda, MD. The role leads the Portfolio Administrator team, ensures accurate loan documentation, and coordinates closings with internal teams and external counsel.

Strong banking experience and compliance focus are essential. The position offers opportunities for growth, competitive compensation, and benefits, with a salary range of $80,825 to $129,322 annually and 401(k) matching.

Qualifications

• Bachelor’s Degree in Arts/Sciences (BA/BS) in business management, finance, or related field.
• 8 years experience in a commercial banking environment to include collateral and loan documentation experience (ordering title work, UCC searches, surveys, flood determinations, tax service contracts, payoff letters, and insurance certificates)
• Proficient in Word, Excel and Outlook
• Working knowledge of other MS Office applications

Responsibilities

• Manage Portfolio Administrator staff and training; conduct performance reviews.
• Ensure loan package approvals are accurate before submitting for loan documentation and closing.
• Coordinate loan documentation preparation with the Documentation Department or outside attorney.
• Ensure loan documentation and loan system information is sent to counsel timely and accurately.
• Coordinate loan closings including title work, UCC searches, surveys, flood determinations, tax service contracts, and insurance certificates.
• Collect and process all closing fees.
• Review final loan documents for compliance and disclosures prior to closing.
• Update vault documents and perform scanning for funding.
• Order appraisals, credit reports, lien searches and related requests.
• Review past due reports and coordinate collections with workout officer.
• Maintain Daily Past Due Report for Senior Management.
• Coordinate transfer of loans/deposits to SAG from relationship managers.
• Process and manage payment of invoices and related expenses.
• Minimize documentation exceptions; ensure adherence to policies.
• Draft procedures for Special Assets usage as needed; be a Point Person for department requests.
• Assist with weekly meetings and quarterly reporting.
• Perform other duties as assigned and comply with policies.

Skills

Portfolio management

Loan documentation

Staff supervision

Compliance

MS Office

Education

BA/BS in business/finance

Tools

MS Office

Vision Content

Job description

Overview

We are a values driven organization putting Relationships FIRST. EagleBank (NASDAQ – EGBN) is focused on being Flexible, Involved, Responsive, Strong, and Trusted. By prioritizing meaningful connections with our customers, employees, and shareholders, we relentlessly deliver the most compelling, valuable service to our customers.EagleBank is committed to inclusion, equity, and respect. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience. We believe employees are essential to the building of relationships and we prioritize investing in employee growth and wellbeing. Employee involvement is fostered through resource groups, mentorship programs, community service, and scholarship opportunities for continued education. With features including maternity and parental leaves, wellness discounts, healthcare premium sharing, employer funding in your HSA account, and 100% 401(k) matching up to 4%, we pride ourselves in the ways we support our internal relationships. The minimum and maximum projected annualized salary for this position is: $80,825.00 to $129,322.00. Additional compensation may be possible based on experience and skills.

Responsibilities

The Special Assets Portfolio Administration Supervisor plays a critical role in supporting the loan documentation and closing process for complex and high-risk credits. This position ensures the accuracy, compliance, and timely execution of loan packages, while serving as a liaison between internal departments, external counsel, and borrowers.

Major Duties and Responsibilities:

• Manage Portfolio Administrator (PA) staff and training, complete performance reviews, manage timecards and actively participate in employment decisions for PA staff. Work closely with the Special Assets Group Manager to ensure that policy and procedure changes are implemented at each location as well as in onboarding new staff and closing knowledge gaps where needed.
• Ensure loan package approvals are accurate (renewals, extensions and modifications) prior to submitting requests for loan documentation. Request and review borrower information to ensure necessary requirements are met prior to submitting loan package for loan documentation and loan closing.
• Coordinate loan documentation preparation with the Documentation Department or outside attorney as appropriate.
• Ensure loan documentation and loan system information to is sent to counsel in a timely and accurate manner.
• Ensure the coordination of loan closings which may include ordering title work, UCC searches, surveys, flood determinations and tax service contracts, as well as obtaining insurance certificates and payoff letters.
• Ensure the collection and processing of all fees on the date of closing.
• Ensure the loan documents are appropriately signed, dated and organized for booking. Review final loan documents to ensure that they are in compliance with the loan approval and ensure that all fees are disclosed to the borrowerprior to closing.
• Update and submit documents to the vault using the vault log. Scan all documents required for funding and imaging.
• Order requests for appraisals in coordination with SAG PM’s, credit reports, lien searches, and other searches as requested
• Review and monitor the past due and coming due reports to ensure maturing loans are processed and loan payments are collected in a timely manner. Request payment of past due loans, in coordination with workout officer and team.
• Maintain daily Past Due Report for the Bank; Distributes daily to Senior Management for review.
• Coordinate transfer of loans/deposits to SAG from relationship managers
• Coordinate the payment of invoices for service providers on the same day of receipt. Process and maintain all Special Assets related expenses, credit card payments, and loan payments received
• Manage critical and other documentation exceptions to minimal levels at all times.
• Coordinate default/demand, acceleration letters and setoff letters as appropriate; may draft letters as well in coordination with team.
• Prepare MCRC reports in coordination with SAG PM’s and workout officers. Coordinates the receipt of all MCRC quarterly reports from the Line.
• Image financial statements and other documentation into Vision Content.
• Assist with all aspects of weekly team meetings and quarterly reporting.
• Draft Special Assets specific procedures for use in the Special Assets Group, as needed
• Serve as Point Person for procedural requests from other EagleBank Departments (i.e. Audit, Compliance, Loan Servicing etc.)
• Performs other duties as assigned
• Complies with all policies and standards

Qualifications

Requirements:

• Bachelor’s Degree in Arts/Sciences (BA/BS) in business management, finance, or related field
• 8 years experience in a commercial banking environment to include collateral and loan documentation experience (ordering title work, UCC searches, surveys, flood determinations, tax service contracts, payoff letters, and insurance certificates)
• Proficient in Word, Excel and Outlook
• Working knowledge of other applications of MS Office

Preferences:

• IBS Core Banking System
• Working knowledge of a bank core processing system
• Working knowledge of records management systems