Space Planning/Real Estate Admin

APS (Arizona Public Service); Phoenix (AZ); Hybrid; USD 85,000 - 115,000; Full time

Job summary

Arizona Public Service (APS) seeks a Space Planning/Real Estate Administrator to ensure facilities are used safely, efficiently and in line with regulatory standards. The role balances space planning, workplace design and real estate administration to maximize value of owned and leased properties.

You will analyze data, support lease management, CAD/floorplan concepts, and collaborate with business leaders to plan for growth while maintaining ADA and OSHA compliance.

Qualifications

• Bachelor's degree in Interior Design, Architecture or related field with 5 years design/architecture experience.
• Or a combination of college coursework and experience totaling 9 years in design/architecture.

Responsibilities

• Meets with internal clients to identify space-planning conflicts and aligns with facilities plan.
• Develops data on occupancy and space per person for benchmarking.
• Develops space-utilization solutions using industry standards and company policies.
• Supports CAD tasks for furniture floorplan concepts.
• Oversees Real Property administration and lease considerations to protect asset value.
• Reviews rental and operating expenses to ensure compliance with leases and budgets.

Skills

Space planning

Analytical thinking

Communication

Team collaboration

Education

Bachelor's degree in Interior Design/Architecture

9 years experience via equivalent combination

Tools

AutoCAD

Excel

IWMS

ArcGIS Indoors

Meridian

Maximo

CAFM systems

Job description

Arizona Public Service generates reliable, affordable and clean energy for 2.7 million Arizonans. Our service territory stretches across the state, from the border town of Douglas to the vistas of the Grand Canyon, from the solar fields of Gila Bend to the ponderosa pines of Payson. As the state's largest and longest-serving energy provider, our more than 6,000 dedicated employees power our vision of creating a sustainable energy future for Arizona.

Since our founding in 1886, APS has demonstrated a strong commitment to our customers in one of the country's fastest growing states, earning a reputation for customer satisfaction, shareholder value, operational excellence and business integrity.

Our present and future success depends on the creative and dedicated people of our company who demonstrate the principles outlined in the APS Promise: Design for Tomorrow, Empower Each Other and Succeed Together.

Summary

The Space Planning/Real Estate Administrator helps ensure APS facilities are used effectively, safely, and strategically to support employees and business operations. This role balances space planning, workplace design, and real estate administration to maximize the value of company-owned and leased properties. By creating efficient work environments, maintaining regulatory compliance, and supporting sound real estate decisions, this position contributes to APS's ability to reliably serve customers and communities.

What Your Day Would Be Like

• Partner with business leaders and teams to understand workspace needs and develop solutions that support productivity, collaboration, and future growth.
• Analyze facility data and trends to identify opportunities for improved space utilization, occupancy planning, and workplace effectiveness.
• Ensure office layouts and facility changes meet safety, accessibility, and regulatory requirements, including ADA and OSHA standards.
• Provide guidance and expertise on space planning standards, workplace design, and facility-related best practices.
• Manage real estate and property administration activities, helping protect and maximize the value of APS's leased and owned assets.
• Conduct research and financial analysis to support real estate decisions, lease administration, facility planning, and property-related initiatives.

Who We're Looking For

• Experience in space planning, interior design, architecture, or a related field, with the ability to develop practical solutions to complex facility challenges.
• Strong analytical skills with experience using data to establish standards, evaluate trends, and support business decisions.
• Proficient in various furniture systems for both design purposes and specification of products.
• Proficiency with workplace planning and facility management technologies such as Excel, AutoCAD, IWMS, ArcGIS Indoors, Meridian, Maximo, CAFM systems, or similar tools.
• Emphasis on proficiency with AutoCAD as this position provides support to the department with furniture system and floorplan design concepts for customer socialization as well as block plan support.
• Working knowledge and proven experience of real estate administration, lease management, and property-related processes.
• Understanding of ADA requirements, OSHA regulations, fire and life safety codes, and architectural drawings.
• A collaborative professional who communicates effectively, builds strong relationships, and balances business needs with long-term strategic goals.

Minimum Requirements

• Bachelor's degree in Interior Design, Architecture or other job related field from an accredited college or university plus five (5) years experience in design and/or architecture.
• In lieu of bachelor's degree, combination of college coursework and/or experience in design and/or architecture equaling nine (9) years.

Preferred Special Skills, Knowledge or Qualifications

• Experience in standards development based on both quantitative and qualitative data and analysis.
• Mastery of computer applications such as Excel, AutoCAD, Integrated Workplace Management System (IWMS), and Computer Aided Facility Management software (CAFM).
• Experience in Real Estate and Real Property Administration.
• Knowledge of Americans with Disabilities Act (ADA) compliance, Occupational Safety and Health Administration (OSHA) regulations, fire and safety codes, architectural drawings.

Major Accountabilities

1) Meets with internal clients to identify and resolve space-planning conflicts.Monitors major space/design requests to ensure consistency with strategic facilities plan.Identifies areas for better utilization or effectiveness of space, resources and safety.Ensures all changes are in compliance with OSHA and ADA requirements.

2) Develops, maintains, and reports data/measurements concerning occupancy, vacancies and square footage per person. Submits data to third party organizations for benchmarking purposes.Provides benchmark data concerning space allocation and forecasting.Performs special feasibility, business activity and consolidation studies.

3) Develops solutions and alternatives to difficult problems relating to space utilization and constraints utilizing knowledge of industry practices, standards and company policies. Serves as technical resource to other staff members in developing analysis and interpretation of standards and policies to ensure compliance with interior standards and guidelines.

4) Supports the Facilities Planning and Project Management groups with CAD support in creating furniture floorplan concepts.

5) Manages numerous company-owned rental property rights by overseeing the Real Property administration of the facilities. Determines internal client's real property requirements and needs. Coordinates the necessary activities with the company's external Real Estate Strategic Partner.

6) Reviews and verifies applicable rental, maintenance and operating expenses for company facilities to protect the company's total tenant rights. Coordinates and administers Real Property leases for general facilities to ensure strict compliance to all lease terms and conditions and ensure consistency with other Real Estate functions. Pays rents and leases to ensure payments are made in accordance to contracts. Supports operating budget submission for recurring budgets.

Export Compliance / EEO Statement

This position may require access to and/or use of information subject to control under the Department of Energy's Part 810 Regulations (10 CFR Part 810), the Export Administration Regulations (EAR) (15 CFR Parts 730 through 774), or the International Traffic in Arms Regulations (ITAR) (22 CFR Chapter I, Subchapter M Part 120) (collectively, 'U.S. Export Control Laws'). Therefore, some positions may require applicants to be a U.S. person, which is defined as a U.S. Citizen, a U.S. Lawful Permanent Resident (i.e. 'Green Card Holder'), a Political Asylee, or a Refugee under the U.S. Export Control Laws. All applicants will be required to confirm their U.S. person or non-US person status. All information collected in this regard will only be used to ensure compliance with U.S. Export Control Laws, and will be used in full compliance with all applicable laws prohibiting discrimination on the basis of national origin and other factors. For positions at Palo Verde Nuclear Generating Stations (PVNGS) all openings will require applicants to be a U.S. person.

Pinnacle West Capital Corporation and its subsidiaries and affiliates ('Pinnacle West') maintain a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. This policy of nondiscrimination shall include, but not be limited to, recruiting, hiring, promoting, compensating, reassigning, demoting, transferring, laying off, recalling, terminating employment, and training for all positions without regard to race, color, religion, disability, age, national origin, gender, gender identity, sexual orientation, marital status, protected veteran status, or any other classification or characteristic protected by law.

For more information on applicable equal employment regulations, please refer to EEO is the Law poster. Federal law requires all employers to verify the identity and employment eligibility of every person hired to work in the United States, refer to E-Verify poster. View the employee rights and responsibilities under the Family and Medical Leave Act (FMLA).

In compliance with the Drug Free Workplace Act of 1988, the Company is committed to a work environment that is free from the effects of alcohol and controlled substances, and free from the abuse or inappropriate use of prescribed and over-the-counter medications. The Company requires employees to be subject to drug and alcohol testing that is job-related and consistent with business necessity, regulatory requirements and applicable laws.

Hybrid

Employees in hybrid roles work both in their home offices (virtually) and alongside their colleagues (in person).

In order for employees to build strong relationships and to promote meaningful in-person interactions, hybrid employees are expected to work about 40% of their time in-person at an APS or other (non-home office) location.

• Employees are expected to reside in Arizona (or New Mexico for Four Corners-based employees).
• Working from a home office requires adequate technology and an appropriate ergonomic set up.
• Role types are subject to change based on business need.