Space Management Specialist

Federal Bureau of Investigation (FBI); Washington (District of Columbia); On-site; USD 85,000 - 158,000; Full time

Job summary

Federal Bureau of Investigation (FBI) in Washington, DC seeks a Space Management Specialist to lead strategic planning, design oversight, and financial stewardship of FBI facilities and construction initiatives. You will drive complex space projects from concept to completion, coordinating with stakeholders and ensuring workspaces support mission readiness and efficiency.

The role requires expertise in space allocation, relocation and lease management, and collaboration with HQ and field offices

Qualifications

• Specialized experience evaluating design/construction documents.
• Experience with construction/facility project management for commercial real property facilities.
• Ability to coordinate service programs (IT, furniture, cabling, data, security).
• Experience making decisions affecting project costs and schedules.
• On-site surveys and coordination with HQ and regional offices.

Responsibilities

• Oversee and coordinate space management projects with varying complexity, including relocations and renovations.
• Ensure space allocation standards for field offices and offsites are met.
• Liaise with FBI HQ, GSA, and other agencies on space matters.
• Conduct on-site surveys and provide input on space requirements and funding.
• Guide lower-level specialists on relocation and space projects.

Skills

Reading drawings

Project management

Cost and schedule analysis

Service coordination

Decision making

Floor plan design

Executive liaison

Tools

GSA processes

Job description

Position Overview

This position advertised has been exempted from the federal civilian hiring freeze.

Position Overview

This position advertised has been exempted from the federal civilian hiring freeze.

Current FBI employees are ineligible to apply if serving under the same conditions as that for which is advertised, including:

• Appointing organization (FBI)
• Type of position (full-time, part-time, etc.)
• Same or higher grade
• Duty location (city or state)
• Type of appointment (permanent, temporary, etc.)

Job Opening: 66906

Opening Date: September 16, 2026

Closing Date: Oct 7, 2026 at 11:59 pm (ET)

Job Title Space Management Specialist

Full Performance Level GS--13

Division Finance and Facilities Division (FFD)

Unit Portfolio Management Units 1 and 2 (PMU)

Location Washington, DC

Working Hours 8:00am-4:30pm (Flexible)

Job Type Full Time/Permanent

Who May Apply All U.S. Citizens

Number of Positions Available Multiple selections

Questions HRS Mary Arbelo at [e-mail]

Salary

GS-11 $85,447.00-- $111,087.00

GS-12 $102,415.00--$133,142.00

GS-13 $121,785.00--158,322.00

Additional selections may be made from this announcement to fill positions within the same division when the position includes substantially the same duties, responsibilities, and qualifications.

Job Summary

The Space Management Specialist leads the strategic planning, design oversight, and financial stewardship of critical FBI facilities and construction initiatives. In this role, you shape the physical environment that enables the Bureau’s mission—driving complex space projects from concept to completion, coordinating with diverse stakeholders, and ensuring every workspace supports operational readiness, efficiency, and innovation.

Unit Description

Each Portfolio Management Unit oversees the full spectrum of facility, space, and leasing projects for nearly 300 FBI field offices, resident agencies, and off‑site facilities nationwide. Beyond managing leases, utilities, maintenance, and repairs, the units execute the Bureau’s short‑and long‑term space strategies—leading renovations, relocations, and new facility projects from initial planning through design, construction and occupancy. Their work ensures every FBI location is mission‑ready, secure, and built to support the evolving needs of the organization.

Key Requirements

• Must be a U.S. citizen

PHYSICAL DEMANDS

The majority of the work is sedentary; however, on occasion must travel to various offices to perform space layouts and physical inspection of space which may require walking, bending, and/or some climbing to look at ceilings, roofs and HVAC systems. May also involve walking through construction sites which require protective gear.

WORK ENVIRONMENT

The majority of work is performed in an office setting; however, on occasion will perform on‑site surveys of a construction project.

Gs-11

MAJOR DUTIES

• Serves as a real property space and facility management specialist responsible for overseeing and coordinating space management projects with varying levels of complexity and/or involve construction, renovation, space expansion, realignment, or relocation of real property assets within an AOR.
• Provides adequate housing for FBI personnel space needs including office, warehouse, storage, computer facilities, garage, photographic facilities, and other types of specialized facilities.
• Ensures adequate funding is available for the acquisition and renovation of space.
• Develops space allocation standards for Field Offices, Resident Agencies and offsites; monitors and ensures facility lease documents containing services and requirements are being met.
• Liaises with top FBI HQ officials and General Services Administration (GSA) representatives both at the Headquarters level and the Regional Office level and on occasion with other Government agencies and private concerns.

GS-12: (In addition to the above)

• Serves as an expert real property space and facility management specialist responsible for overseeing and coordinating space management projects with high levels of complexity within an AOR.
• Reviews furniture layout drawings and final Bill of Materials, and monitors delivery and installation of commercial office furniture.
• Prepares detailed requests concerning proposed projects for submission to GSA, ensuring all necessary justification material is included and adheres to applicable Federal rules and regulations governing space acquisition processes.
• Develops highly specialized requirements packages for projects which incorporate space, security, utility, emergency power, automotive, garage facility, and other types of special purpose space peculiar to the needs of the requesting office.

GS-13: (In addition to the above)

• Serves as subject matter expert on all aspects of real property facility space relocation and renovation projects. Relocations and renovations to include (but not limited to) matters relative to furniture acquisition and transfer, telecommunications equipment, computers, and associated systems as well as other technical equipment, and moving companies to be utilized. Independently resolves all issues/problems encountered during such a project.
• Provides guidance, direction, and/or oversight of lower-level specialists regarding proposed relocation sites; performs personal reviews of proposed relocation sites. Reviews and approves all correspondence relating to the relocation before release.
• Conducts extensive on-site surveys of proposed relocation properties to determine actual space requirements; research available funding; determines personnel needs and the impact of other program areas on proposed projects; and provides input to supervisor and/or higher-level management concerning conclusions reached from survey results.
• Provides guidance and direction to Headquarters Divisions and Field Office personnel concerning lease management; ensures proper procedures are being followed with regard to such items as oversight of lease contracts, utility bill verification, assignment and utilization of space, property maintenance of reports concerning periodic building inspections, and the like.

Qualifications And Evaluations

Please ensure that your specialized experience and requirements are clearly identifiable in your resume. Your application will be evaluated using the FBI’s Candidate Rating Procedures. Your resume and supporting documents will be reviewed to verify that you meet the job qualifications listed in this announcement. Applicants must meet the qualification requirements by the closing date of this announcement. If you are found minimally qualified, your application will move forward to additional phases of the review process.

The five competencies will be used in a Structured Resume Review to objectively evaluate applicant resumes. Do not provide a separate narrative written statement. Rather you must describe in your resume how your past work experience demonstrates that you possess the competencies identified below. Your resume should demonstrate that you possess the following competencies.

Competencies

• Flexibility/ Adaptability
• Project Management
• Initiative
• Problem Solving
• Communication

Specialized Experience (SE)

GS-11: Applicant must possess at least one (1) year of SE equivalent to the GS-9 grade level. SE is defined as follows:

• Experience reading and interpreting design and construction documents.
• Experience with construction/facility project management pertaining to the design, construction, build out, cost, schedule, and risk analysis for commercial real property facilities.
• Experience researching, reviewing, and making recommendations on highly complex and difficult real property/office type management matters, to include recommendations affecting both monetary considerations and project schedule and direction.
• Experience coordinating and directing service programs (IT, furniture, cabling, data, security) concerning the acquisition, construction, renovation, repair, or improvement of office spaces, as well as office relocations.
• Experience making immediate decisions affecting both monetary considerations and project schedule and direction.

GS-12: Applicant must possess at least one (1) year of SE equivalent to the GS-11 grade level. SE, in addition to the above, is defined as follows:

• Experience conducting detailed surveys and analyzing the results to determine the feasibility of proceeding with the project.
• Experience evaluating costs and scope of work proposals, with statistical practices, submitted by lessors or construction contractors to ensure estimates are reasonable and scope appropriate.
• Experience initiating, developing, planning, and participating in training seminars.

GS-13: Applicant must possess at least one (1) year of SE equivalent to the GS-12 grade level. SE, in addition to the above, is defined as follows:

• Experience developing and/or participating in producing and reviewing functional floor plans incorporating highly specialized space, security, utility, and other requirements and/or serving as an advisor to architectural/engineering firms for the preparation of such plans.
• Experience making authoritative decisions which materially affect project costs concerning distribution of space, incorporation of special needs, such as security and fire/safety considerations.
• Experience attending internal and external meetings with executive management from GSA, architects, engineers, contractors, and/or lessor representatives to discuss construction progress and providing recommendations and alternative solutions to problem situations.

Additional Information

• The FBI is in the Executive Branch of the federal government. It is one of the components of the Department of Justice (DOJ). The FBI is the principle investigative arm of the DOJ. All FBI positions are in the excepted service.
• Applicants must be U.S. citizens and consent to a complete background investigation, urinalysis, and polygraph. You must be suitable for Federal employment; as determined by a background investigation.
• Positions with fitness for duty requirements or those that require international travel may require proof of certain vaccinations.
• Management may select any grade for which this position has been announced.
• Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for an actual assignment and performance of higher-level duties. If you are selected, you will be required to serve a two-year probationary period. Probationary employees are precluded from being considered for all job opportunities until 12-months of their 24-month probationary period has concluded. Probationary Employees may be considered for competitive vacancies that are advertised within their respective division or field office after serving 90 days within the FBI.
• The probationary periods will be served concurrently.

Veterans' Preference

If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume and application. Your veterans' preference entitlement will be verified by the employing agency.

Nepotism

Nepotism is the act of favoring relatives in the hiring process and is prohibited by law. Public officials are prohibited from hiring or promoting relatives or relatives of officials in their chain of command, as well as actively or indirectly endorse a relative’s appointment or promotion. During the hiring process, all selected candidates and FBI hiring managers will be required to certify they are not related to anyone involved in the hiring process.

Reasonable Accommodation

The FBI provides reasonable accommodations to qualified applicants with disabilities. If you require a reasonable accommodation during the application and/or hiring process, please contact the Office of Equal Employment Opportunity Affairs (OEEOA) Reasonable Accommodation (RA) Program by email at [e-mail], phone at 202-324-2158, or fax at 202-324-3976. This email address is for reasonable accommodation requests only. Do not send applications or unrelated inquiries to this address, as they will not be considered.

Equal Employment Opportunity

The FBI is an Equal Opportunity Employer, and all qualified applicants will receive consideration for this vacancy. Unless explicitly authorized by law, selection will be made without regard to, and there will be no discrimination because of, color, race, religion, national origin, marital status, parental status, physical or mental disability, genetic information, age (40 or over), sex, pregnancy and related conditions, or on the basis of personal favoritism, or any other non‑merit factors.

Benefits

The Bureau matches your dedication with a commitment to professional growth, a supportive work environment, and a robust benefits package that prioritizes you. As a member of our team, you’ll enjoy comprehensive health and life insurance benefits, paid vacation, sick leave, and federal holidays. For more details about benefits available to all federal employees, visit the Office of Personnel Management’s website .