Space Analyst, Facilities Services

The University of Montana - College of Business; Missoula (MT); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Insurance package

Mandatory retirement plan

Partial tuition waiver

Wellness program

Job summary

The University of Montana — Facilities Services is seeking a Space Analyst to oversee the understanding, planning, allocation, and management of campus space on the Missoula campus. You will serve as the central resource for accurate space information and support governance and planning efforts through organized data and documentation.

The role emphasizes collaboration, attention to detail, and the ability to handle multiple projects across campus spaces, including occasional travel to satellite

Qualifications

• Proficiency with AutoCAD, Bluebeam, and MS Office suite software.
• Ability to learn space module of FAMIS Facility Management Software within six (6) months.
• Comfort working with structured datasets and inventories.
• Strong verbal and written communication skills, with the ability to balance multiple projects and engage diverse stakeholders.

Responsibilities

• Maintain the University's space inventory and space management systems as the authoritative source for campus space data.
• Support campus space planning by preparing data analyses and documentation.
• Assist with FCA/FCI and LRBP initiatives through data collection and coordination.
• Coordinate space-related requests and manage straightforward campus relocation projects.
• Prepare CAD/Revit drawings and visual documentation to support planning and audits.
• Conduct site visits to verify space conditions and documentation standards.

Skills

AutoCAD

Bluebeam

MS Office

Education

Bachelor’s degree in interior design, architecture, facilities planning, or related field

Tools

FAMIS

Revit

Job description

Description

Facilities Services

invites applications for a Space Analyst to oversee the understanding, planning, allocation, and management of the physical space at the University. The Space Analyst serves as a central resource for accurate campus space information and supports space planning, governance, and Facilities-led planning efforts through organized data, clear documentation, and coordination support. This role works primarily with our Missoula campus, with limited support for satellite and affiliate locations.

Facilities Services is seeking a highly organized, detail-oriented space analyst who values collaboration and thrives in a team environment. If an applicant brings related experience and a passion for this work, we encourage them to apply — even if they don’t meet every qualification listed.

Examples of Duties and Responsibilities

• Maintain the University's space inventory and space management systems as the authoritative source for campus space data, ensuring accuracy and consistency across databases, drawings, and records
• Support campus space planning by preparing data analyses, utilization reports, comparison scenarios, and documentation to inform planning and decision-making
• Assist with Facilities Condition Assessment (FCA/FCI) and Long-Range Building Program (LRBP) initiatives through data collection, organization, documentation, scheduling, and coordination activities
• Coordinate space-related requests, evaluate routine space assignments, develop supporting materials for review, and independently manage straightforward campus relocation projects while assisting with complex moves
• Prepare and maintain CAD/Revit drawings, diagrams, exhibits, and other visual documentation to support space planning, audits, and facility management
• Conduct site visits to verify space conditions, measurements, and documentation standards, including occasional travel to satellite and affiliate campuses
• Collaborate with Facilities Services staff, campus departments, and affiliate partners to support space management initiatives under the direction of the Associate Director for Planning, Design, and Construction

Minimum Qualifications

• Proficiency with AutoCAD, Bluebeam, and MS Office suite software
• Ability to learn space module of FAMIS Facility Management Software within six (6) months
• Comfort working with structured datasets and inventories
• Strong verbal and written communication skills, with the ability to balance multiple projects, engage diverse stakeholders, maintain confidential information, and communicate complex ideas clearly
• Commitment to teamwork, integrity, and supporting the student experience through well-managed campus spaces
• Ability to read, understand, and interpret architectural drawings
• Familiarity with ADA guidelines and accessibility considerations

Preferred Qualifications

• Bachelor’s degree in interior design, architecture, facilities planning, or a related field (or equivalent experience)
• Minimum of three (3) years of experience with space planning, space management, or facilities data
• Higher education or public-sector experienceFamiliarity with space management systems (e.g., FAMIS)
• Experience applying ADA guidelines and accessibility considerations to room layouts and/or furniture planning
• Experience with Revit

Additional Information

Compensation Title: Project Technician

Bargaining Unit: FOCUS-MFPE

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year

Probationary Period: Six (6) months minimum

Benefits Include: Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Screening of applications will begin after the closing date; however, applications will continue to be accepted until an adequate applicant pool has been established.

A Complete Application Includes

• Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
• Detailed Resume – listing education and describing work experience
• Three (3) Professional References – names and contact information

The University of Montana is interested in receiving applications from people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

Must be eligible to work in the United States upon hire. Sponsorship is not available for this position.

The Affiliation of the University of Montana (UM Affiliation)

is an equal opportunity employer. UM Affiliation does not discriminate against any applicant on the basis of protected class status as described in UM’s non-discrimination policy and any applicable law. Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.

Criminal Background Investigation

is required prior to the offer of employment. In accordance with university regulations, finalists for this position will be subject to criminal background investigations.

References:

References not listed on the application materials may be contacted; notice may be provided to the applicant. UM partners with SkillSurvey for reference checking. Applicants may receive emails from SkillSurvey to submit reference information.

Testing:

Individual hiring departments within the UM Affiliation may elect to administer pre-employment tests, which are relevant to essential job functions.

Employment Eligibility:

All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM and all affiliated campuses, as legally required (e.g., Form I-9). The University of Montana will require proof of authorization to work in the United States before final hiring. Due to the September 19, 2025 Presidential Proclamation and related guidance from USCIS and the Department of State, the University may be limited in its ability to offer H-1B sponsorship. At this time, we are unable to sponsor new H-1B visas that require payment of the additional fee introduced by the Proclamation.

The University of Montana offers a wide variety of benefits. Please visit the Montana University System Benefits website for full information or contact our office if you have additional questions.