Spa Coordinator

Auberge-Collection; California; On-site; USD 25,000 - 29,000; Part time

Job summary

Auberge du Soleil in Napa Valley seeks a part-time Spa Coordinator to greet guests, book appointments, and support spa operations with warmth and professionalism. The role emphasizes reception, retail support, treatment knowledge, and accurate billing, with emphasis on guest satisfaction and discreet handling of confidential information.

The position offers a competitive hourly rate of $18.00–$21.00, depending on experience.

Qualifications

• Experience in customer service is required.
• Excellent communication skills and attention to detail.
• Must be able to stand for long periods.
• Polished, professional appearance and English fluency.
• Cash handling experience is required.

Responsibilities

• Greet guests, schedule spa appointments, and assist reception.
• Provide information on spa services and products.
• Process reservations and billing accurately.
• Maintain spa and retail areas in pristine condition.
• Support upselling and merchandising of retail items.
• Handle guest inquiries and relay to management as needed.

Skills

Customer service

Cash handling

Communication skills

Multitasking

English proficiency

Education

High school diploma or equivalent

Job description

Inspired by the south of France, and infused with California soul, Auberge du Soleil features wine country’s most luxurious accommodations, spectacular valley views, a Michelin Star Restaurant, and a tranquil wellness retreat reserved exclusively for hotel guests. Nestled within a 33-acre hillside olive grove, the “Inn of the Sun” is celebrated for delivering passionate, intuitive service that embodies gracious Napa Valley hospitality. The 50 residential‑style rooms, suites and private maisons set the stage for romance in the seclusion of the adult‑oriented environment. The property is a long‑standing member of Relais & Châteaux, an international association of outstanding boutique properties known for their excellence in hospitality and the culinary arts, and the flagship hotel for the Auberge Collection.

Job Description

The Part‑Time Spa Coordinator schedules appointments, greets guests, escorts them to treatment areas, and provides information on spa services, treatments, and products. They also support communication of spa incentives, guest requests, and programs to all relevant departments.

DUTIES AND RESPONSIBILITIES

Maintain reception and retail areas in a spotless condition and upkeep the common areas of the spa between appointments.

Possess knowledge of all aspects of treatments and the ability to recommend and engage in suggestive selling.

Responsible for booking all spa appointments accurately

Maintain safety and sanitation standards

Process spa reservations and billing, and greet all guests upon arrival and departure from their treatments.

Support all retail aspects including guest assistance, product display, suggestive selling, and merchandising.

Demonstrate respect, sensitivity and concern for guests needs with a professional and pleasant manner

Provide spa guests with a tour of spa facilities to familiarize them with the spa

Interact cooperatively with and with consideration towards guests and co‑workers

Handle guest complaints or issues promptly to ensure guest satisfaction. Communicate all of the above to management and relevant departments.

Exercise good judgment, discretion, and diplomacy while performing job duties.

Participate in all designated programs, meetings, and training sessions.

Notify Engineering of maintenance and repair needs through in‑house software communication.

Ensure uniform and personal appearance are clean and professional.

Maintain confidentiality of proprietary information and protect company assets.

Learn and adhere to Spa Standards based on a 5‑star Forbes rating.

Develop and maintain positive working relationships with colleagues and management.

Ensure proper screening, handling, and follow‑up of telephone calls for the Spa Director.

Handle distribution of mail, correspondence, faxes, etc.

Manage filing and proper retention of correspondence and reference material for the Director.

Complete all necessary opening and closing duties

Interface with other spa staff to create personalized treatment programming for guests.

Act as liaison between Spa, Housekeeping, and Engineering.

Establish a tracking system to monitor work statuses and ensure completion of requested tasks.

Practice safe work habits and follow all safety procedures.

The rate for this position is $18.00-21.00/hour. This is the pay rate for this position that Auberge du Soleil reasonably expects to pay. Decisions regarding individual salaries will be based on a number of factors, such as experience and education.

Qualifications

Ability to maintain a pleasant disposition and function efficiently in a high‑stress/pressure work environment.

Professional, flexible, and positive attitude.

Prior customer service experience required.

Computer familiarity.

Must be detail‑oriented and have excellent communication skills.

Previous cash handling experience required.

Excellent multitasking skills to successfully handle several assignments simultaneously.

Must be polished, professional, and have a strong command of both written and verbal English

Must have a polished appearance (willing to cover any visible tattoos or facial piercings during shifts)

Must be able to stand for long periods of time

High school diploma or equivalent

PREFERRED QUALIFICATIONS

Prior customer service experience/hotel experience preferred

Industry‑related certifications or education

Previous experience in a luxury spa, hospitality, or retail environment is highly preferred.

Additional Information

Auberge Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on Instagram, TikTok, Linkedin, Facebook and Pinterest: @AubergeResorts and #AlwaysAuberge.

Terre du Soleil Ltd is an Equal Opportunity Employer, M/F/D/V. Terre du Soleil Ltd provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Terre du Soleil Ltd complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.