(South Mountain) Front Office Assistant (October Start)

Sun Valley Academy; Phoenix (AZ); On-site; USD 43,000 - 47,000; Full time

Benefits offered by this job

Competitive salary

Full medical benefits

401K retirement program

Opportunities for growth

Job summary

Sun Valley Academy is seeking a Front Office Assistant to support front desk operations at the South Mountain location. The role involves greeting visitors, handling calls, maintaining student records, and coordinating enrollment processes.

The successful candidate will have a high school diploma, at least two years in a K-8 office setting, and bilingual proficiency. A bachelor's degree is a plus, as is experience with PowerSchool. Competitive benefits accompany this full-time, contract role.

Qualifications

• High school diploma or equivalent.
• Two years of experience in a K-8 office setting.
• Bilingual proficiency (written and verbal).
• Strong customer service and multitasking abilities.
• Computer proficiency with Word/Excel/Outlook/Google Docs.

Responsibilities

• Assist with student data collection and parent-school communications.
• Greet visitors and answer phones, directing to staff as needed.
• Maintain student records and immunization documents.
• Process enrollment and withdrawal paperwork.
• Coordinate attendance records and late arrivals/early departures.
• Assist with accounts receivable and school paperwork.
• Organize supply orders and mail distribution.
• Operate standard office equipment and support staff as required.

Skills

Bilingual proficiency

Customer service

Multi-tasking

Computer skills

Education

High school diploma

Bachelor's degree (preferred)

Tools

Word

Excel

Outlook

Google Docs

PowerSchool (preferred)

Job description

Front Office Assistant

Location: South Mountain

Job Type: Full-time, Contract

Salary Range: $43,000-47,000 per year

How You Will Make a Difference at Sun Valley Academy

As the Front Office Assistant at Sun Valley Academy, you play a crucial role in supporting our faculty, staff, and visitors, ensuring smooth operations and exceptional service. Your contributions help create a welcoming environment where students, parents, and staff feel valued and supported. Your responsibilities include:

• Performing office tasks related to student data collection, parent-school communication, and student-office communication.
• Greeting visitors and staff members warmly, addressing inquiries directly or referring them to appropriate staff members.
• Answering phones with a pleasant demeanor and positive attitude, resolving issues at the front desk, and directing others to the appropriate staff members.
• Organizing, maintaining, and updating student records, including collecting records from students' previous schools and managing immunization records.
• Performing clerical tasks related to student enrollment and withdrawal processes.
• Coordinating student late arrivals and early departures, recording and reconciling these records with student attendance data.
• Assisting with account receivables and school paperwork.
• Coordinating supply orders for school/staff as needed.
• Receiving deliveries, sorting and distributing incoming mail, and preparing outgoing mail.
• Operating standard office equipment, including copy machines, fax machines, and computers, for copying, scanning, and faxing.
• Supervising individual students and/or groups of students when necessary.
• Maintaining employee and department directories.
• Performing other duties as assigned.

Minimum Qualifications

• High school diploma or equivalent.
• At least two years of experience working in a K-8 office setting.
• Bilingual proficiency Required (written and verbal communication skills)
• Strong customer service skills and ability to manage multiple tasks and priorities.
• Computer proficiency, including basic software applications (Word, Excel, Outlook, Google Docs, etc.).
• Valid Arizona (IVP) Fingerprint Clearance Card.

Preferred Experience

• Bachelor's Degree from an accredited college or university.
• Experience working with PowerSchool.

PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 15 pounds when necessary.
• Access and navigation of all areas of the school and other facilities as needed.

ABOUT US

Sun Valley Academy is a premier charter school district serving students in the Avondale, Glendale, and South Mountain communities. We believe in educating the whole child by focusing on academics, leadership development, community involvement, extracurricular activities, and creating a nurturing environment. As a Leader in Me School, our students began learning and implementing leadership principles in kindergarten and continue throughout their academic career. At Sun Valley Academy, we celebrate and promote diversity and inclusion, build community partnerships, and seek sustainable practices to preserve our environment.

WHAT WE OFFER YOU

At SVA, we offer smaller class sizes, competitive salaries, a comprehensive benefits package, a warm and loving environment, opportunities to lead after school clubs and programs, and future growth opportunities.

NOTICE OF NON-DISCRIMINATION

Sun Valley Academy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

EMPLOYEE BENEFITS

Sun Valley offers competitive salary, full medical benefits, life insurance and a 401K retirement program. We are a warm, caring, supportive environment where all team members work hard to give our students the best possible academic outcomes.

BACKGROUND SCREENING PROCESS

To ensure safety for all students, all staff members may be fingerprinted. Background checks will be conducted on all school staff prior to their service as employees.