Sourcing and Procurement Lead

QUAISE ENERGY INC; Houston (TX); On-site; USD 90,000 - 140,000; Full time

Job summary

Quaise Energy seeks a Sourcing & Procurement Lead to support engineering, manufacturing, field and operations with end-to-end procurement. You will manage RFQs, supplier selection, purchase orders, expediting, and delivery coordination in a fast-paced, technically complex environment.

Collaborating with Engineering and Production, you will clarify requirements, monitor supplier performance, maintain records, and mitigate risks to meet cost, quality, and schedule goals while upholding safety and

Qualifications

• 5-7 years of procurement, purchasing, or strategic sourcing experience.

Responsibilities

• Lead RFQ packages and evaluate quotations based on cost, quality, delivery, and technical requirements.

Skills

Procurement

Supplier management

Cross-functional collaboration

Cost optimization

Education

Bachelor’s degree in Supply Chain Management, Business Administration, or related field

Tools

ERP/MRP systems

Job description

Quaise Energy is unlocking Earth’s deep heat to deliver clean, reliable, baseload energy at scale – almost anywhere in the world. As both a technology innovator and project developer, Quaise builds and operates solutions that harness superhot geothermal energy far below the surface, enabling power generation that can rival the output of today’s most efficient fossil fuel and nuclear plants. Leveraging millimeter wave drilling, developed after more than a decade of research at MIT, Quaise’s mission is to make superhot geothermal a backbone of the modern energy system, offering affordable, zero-carbon power and true energy independence for communities and nations everywhere.The Sourcing & Procurement Lead executes day-to-day procurement and sourcing activities that support Quaise’s engineering, manufacturing, field, and operational teams. This role manages the purchasing cycle from requirements review and supplier solicitation through quotation analysis, purchase-order placement, expediting, delivery coordination, documentation, and issue resolution. The Sourcing & Procurement Lead works closely with internal stakeholders and suppliers to secure materials, equipment, and services that meet technical, quality, cost, and schedule requirements; maintains accurate records and status reporting; and identifies supply, delivery, quality, and commercial risks early so that appropriate recovery actions can be taken. Success in this role requires sound judgment, attention to detail, responsive communication, and the ability to manage multiple priorities in a fast-paced, technically complex environment.Additional responsibilities include maintaining a positive corporate culture, promoting a safe and creative work environment, identifying and supporting opportunities for external collaborations, and other activities designed to improve Quaise.Essential Functions (Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.)Lead the maintenance of standard agreement templates for field services, supply/procurement, and professional services. Collaborate with project managers and legal counsel to update and adapt these templates as needed to support regulatory compliance.Manage supplier relationships and performance, including delivery, responsiveness, documentation, and quality conformance.Develop professional supplier relationships and escalate delivery, quality, or commercial risks to management in a timely manner.Collaborate with Engineering and Production to clarify requirements, resolve supplier questions, confirm receipt and acceptance of parts, and align priorities.Prepare and issue complete RFQ packages; evaluate quotations and support supplier selection based on cost, quality, delivery, and technical requirements.Maintain purchasing status reports and provide clear updates on order status, shortages, delivery risks, and recovery actions.Create and manage purchase orders for materials, services, and equipment using procurement and ERP/MRP systems.Expedite open orders, obtain order confirmations, monitor delivery schedules, and proactively communicate supply or schedule risks.Review basic manufacturing and design documents, such as drawings, bills of materials, specifications, and revision requirements, to support accurate purchasing.Coordinate logistics and transportation of goods, both international and domestic, from key Quaise suppliers and between Quaise locations, including shipment planning, carrier coordination, tracking, customs and tariffs, and issue resolution.Maintain complete and accurate procurement records, including quotations, purchase orders, acknowledgments, certificates of insurance, quality documentation, and shipping records.Maintain a list of commonly purchased off-the-shelf items and support appropriate on-site inventory levels.CompetenciesSound judgment when evaluating cost, quality, lead time, supplier capability, and commercial terms.Clear written and verbal communication with suppliers and cross-functional teams.Effective problem-solving and timely escalation of delivery, quality, or supply risks.Ability to operate independently while maintaining strong collaboration across teams.Working knowledge of purchasing processes, including RFQs, quotation analysis, purchase orders, and expediting.Strong organization, attention to detail, and ability to manage changing priorities.Ability to work effectively in a fast-paced environment with evolving priorities.Adaptability and resourcefulness within a startup or high-growth environment.Ability to interact well with customers and co-workers, in the field and the office.Proficiency with ERP/MRP or procurement systems and Microsoft Office applications.Supervisory ResponsibilitiesThis role does not include formal people-management responsibilities.Education and Experience5-7 years of procurement, purchasing, or strategic sourcing experience; qualified candidates with equivalent practical experience will also be considered.Bachelor’s degree in Supply Chain Management, Business Administration, or a related field preferred.Proficiency with procurement software and ERP/MRP systems.Basic understanding of manufacturing and design documentation, including drawings, bills of materials, specifications, and revision control.Demonstrated supplier management skills, including expediting, delivery performance monitoring, and quality conformance follow-up.Experience collaborating with Engineering, Production, or other cross-functional teams.Shipping, freight, or logistics coordination experience preferred but not required; training will be provided for the logistics component of the role.Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.Strong written and verbal communication, organization, follow-through, and problem-solving skills.Ability to work effectively in a fast-paced, hands-on, cross-functional environment.Physical RequirementsThis role requires prolonged periods sitting at a desk and working on a computer.The employee is regularly required to stand, sit, walk, stoop, kneel, crouch or crawl, as well as use hands to feel, reach, grasp, handle, or operate objects, tools and/or controls.The employee must be able to lift, push, pull, transfer, or move items up 20 pounds at times for departmental needs.Ability to move from one worksite to another or travel to various job sites and locations to complete tasks.The vision requirement includes reviewing written and electronic materials in digital and physical format.Ability to work safely near high-voltage and high-power systems when visiting production, supplier, or field locations, consistently adhering to established safety protocols and procedures.Ability to communicate and exchange information with internal stakeholders, suppliers, and logistics providers in office, production, and field settings.Ability to move about office, warehouse, production, and job-site environments as needed to coordinate purchasing, receiving, or supplier activities.Ability to follow site-specific safety requirements and use required personal protective equipment when entering production, warehouse, supplier, or field locations.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Management reserves the right to change, rescind, add, or delete the duties and responsibilities of positions within this job classification at any time.Equal Employment OpportunityQuaise Energy is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran or military status, or any other status protected by applicable law.