Solution Architect, Professional Services

Ottimate; Northern (KY); Hybrid; USD 130,000 - 150,000; Full time

Benefits offered by this job

Medical, Dental, Vision benefits for您

401(k) with company match

Paid Time Off

Promote from within

Job summary

Ottimate is seeking a Solution Architect to own the technical scoping for complex, non-ICP deals. You will bridge sales and professional services, translating customer requirements into validated SOWs and a clear handoff to delivery.

You will lead discovery sessions, craft repeatable scoping processes, and drive cross-functional collaboration with Product, Engineering, and PS leadership to scale our capabilities while maintaining high accuracy and customer trust.

Qualifications

• 6+ years in solution architecture, technical pre-sales, implementation consulting, or a senior professional services role within a B2B SaaS environment.
• Deep hands-on experience with ERP and accounting system integrations - NetSuite, Sage Intacct, Acumatica, Microsoft Business Central, or QuickBooks Online.
• Demonstrated experience authoring SOWs for complex software implementations, including integration scope, configuration requirements, and effort estimation.
• Strong working knowledge of AP workflows: PO matching methodologies, invoice processing logic, payment infrastructure, and discrepancy resolution.
• Experience operating at the boundary between sales and professional services - you understand what it means to scope something that someone else has to build.

Responsibilities

• Own the end-to-end scoping process for complex, custom, and non-ICP deals - from initial discovery through SOW finalization and internal approval
• Lead technical discovery sessions with prospects, translating business requirements, ERP configurations, and AP workflows into a clear, accurate scope
• Author and validate SOWs for all custom work, including integration requirements, configuration complexity, data migration needs, and estimated effort in coordination with Product and Engineering
• Present SOW components on the weekly SOW review call with Product and Engineering, incorporating feedback and ensuring technical sign-off before commercial handoff
• Maintain and improve SOW templates, scoping frameworks, and discovery question banks that make the scoping process faster and more consistent over time
• Serve as the most credible technical voice in pre-implementation customer conversations - able to speak with authority on ERP integration behavior, PO matching logic, Item Validation configuration, and AP workflow design
• Define the handoff standard between scoping and delivery: ensure the PS and Implementation teams inherit engagements with complete documentation, clear scope boundaries, and no outstanding technical ambiguity
• Partner with the Strategic Consultant on existing customer expansions where scoping complexity warrants SA involvement
• Support the SE team on ICP deals when technical questions exceed standard demo depth - providing scoping input without owning the full SE motion
• Refine and own the scoping process as a function - not just as a set of individual deals, but as a repeatable, documented capability that scales as deal volume and complexity increase
• Define rules of engagement with the SE team on when and how scoping handoffs occur, in partnership with the CSO's direction on SE bandwidth allocation
• Develop internal reference materials - integration guides, configuration decision trees, ERP-specific scoping notes - that reduce reliance on tribal knowledge
• Track scoping accuracy over time: compare scoped estimates to actual delivery hours and use variance data to improve future scoping precision
• Partner closely with the SE team to ensure clean, timely handoffs on deals that require custom scoping - being responsive to sales timelines without compromising scoping quality
• Work with Product and Engineering on JIRA ticket creation and hour estimation for custom work, ensuring approved scope is accurately reflected before contracts are signed
• Collaborate with the Director of PS on org-wide scoping strategy, capacity planning for complex deals, and the evolution of the SA function as the business scales
• Contribute product and integration intelligence back to the team - patterns in what customers ask for, where scoping breaks down, and where product gaps create delivery risk
• Ottimate is an equal opportunity employer that is committed to diversity and inclusion. We do not discriminate based on race, color, national origin, religion, gender, gender expression, sexual orientation, age, veteran status, disability status, or marital status. Nothing in this job posting should be construed as an offer or guarantee of employment.

Skills

ERP integrations

SOW authoring

Pre-sales / solution architecture

Discovery & requirements gathering

Education

Bachelor's degree in a relevant field

Tools

JIRA

Job description

About Ottimate

Ottimate is a leading provider of AI-powered automation solutions that help businesses streamline financial operations, optimize procurement, and manage spend with ease. Our platform integrates seamlessly with ERP, accounting, and procurement systems, enabling organizations to work smarter and scale efficiently.

About the Role

As a Solution Architect at Ottimate, you are the primary owner of the technical scoping process for new customer engagements. This role exists at the intersection of sales and professional services: you ensure that every Statement of Work reflects an accurate, well-scoped solution before a customer signs, and that the implementation team inherits a clear, executable plan when they do.

This role was created in response to a deliberate strategic shift: the Sales Engineering team is moving away from SOW authorship to focus on demonstrations and ICP deal acceleration. That work now belongs to you. You will own the scoping conversation for complex and custom deals, serve as the technical authority in pre-implementation discussions, and build the scoping process infrastructure that allows Ottimate to take on more sophisticated implementations with confidence.

The right person for this role combines deep AP and ERP knowledge with the consultative instinct to run a discovery conversation and the precision to translate what they hear into a scoped and defensible SOW. You are not primarily an architect in the engineering sense - you are a technical scoping authority who understands how Ottimate works at depth and can map that to what a customer actually needs.

Key Responsibilities

Scoping and SOW ownership

• Own the end-to-end scoping process for complex, custom, and non-ICP deals - from initial discovery through SOW finalization and internal approval
• Lead technical discovery sessions with prospects, translating business requirements, ERP configurations, and AP workflows into a clear, accurate scope
• Author and validate SOWs for all custom work, including integration requirements, configuration complexity, data migration needs, and estimated effort in coordination with Product and Engineering
• Present SOW components on the weekly SOW review call with Product and Engineering, incorporating feedback and ensuring technical sign-off before commercial handoff
• Maintain and improve SOW templates, scoping frameworks, and discovery question banks that make the scoping process faster and more consistent over time

Technical authority and pre-implementation partnership

• Serve as the most credible technical voice in pre-implementation customer conversations - able to speak with authority on ERP integration behavior, PO matching logic, Item Validation configuration, and AP workflow design
• Define the handoff standard between scoping and delivery: ensure the PS and Implementation teams inherit engagements with complete documentation, clear scope boundaries, and no outstanding technical ambiguity
• Partner with the Strategic Consultant on existing customer expansions where scoping complexity warrants SA involvement
• Support the SE team on ICP deals when technical questions exceed standard demo depth - providing scoping input without owning the full SE motion

Process and infrastructure development

• Refine and own the scoping process as a function - not just as a set of individual deals, but as a repeatable, documented capability that scales as deal volume and complexity increase
• Define rules of engagement with the SE team on when and how scoping handoffs occur, in partnership with the CSO's direction on SE bandwidth allocation
• Develop internal reference materials - integration guides, configuration decision trees, ERP-specific scoping notes - that reduce reliance on tribal knowledge
• Track scoping accuracy over time: compare scoped estimates to actual delivery hours and use variance data to improve future scoping precision

Cross-functional collaboration

• Partner closely with the SE team to ensure clean, timely handoffs on deals that require custom scoping - being responsive to sales timelines without compromising scoping quality
• Work with Product and Engineering on JIRA ticket creation and hour estimation for custom work, ensuring approved scope is accurately reflected before contracts are signed
• Collaborate with the Director of PS on org-wide scoping strategy, capacity planning for complex deals, and the evolution of the SA function as the business scales
• Contribute product and integration intelligence back to the team - patterns in what customers ask for, where scoping breaks down, and where product gaps create delivery risk

Experience

• 6+ years in solution architecture, technical pre-sales, implementation consulting, or a senior professional services role within a B2B SaaS environment
• Deep, hands-on experience with ERP and accounting system integrations - NetSuite, Sage Intacct, Acumatica, Microsoft Business Central, or QuickBooks Online
• Demonstrated experience authoring SOWs for complex software implementations, including integration scope, configuration requirements, and effort estimation
• Strong working knowledge of AP workflows: PO matching methodologies, invoice processing logic, payment infrastructure, and discrepancy resolution
• Experience operating at the boundary between sales and professional services - you understand what it means to scope something that someone else has to build

Skills and qualities

• Technical depth without technical arrogance - you can go deep on integration architecture and also explain it clearly to a CFO
• Precision in language and documentation - your SOWs do not leave room for misinterpretation, and your discovery notes are something an implementation team can actually use
• Consultative and curious in discovery - you ask better questions than the customer expects, and you listen for what they are not saying as much as what they are
• Accountable to accuracy - you treat a scoping miss as a personal failure, not an acceptable variance, and you build process to prevent the next one
• Collaborative with sales and implementation - you understand the pressure on both sides and operate as a trusted bridge, not a bottleneck

We care deeply about making Ottimate an incredible place to work and invest a significant amount of time and energy into creating and maintaining a company culture that provides our team with a generous level of support whilst inspiring them to do their best work.

The specific benefits/perks we offer are continually evolving, but currently include:

• Compensation: $130,000-150,000 per year + bonus compensation.
• Medical, Dental, Vision and other Company-Subsidized Benefits for you and your family.
• Employer-sponsored 401(k) with company match.
• Paid Time Off (and the encouragement to use it).
• Promote from within philosophy.

Beyond the tangible benefits though:

• You will be part of a growing team, at a pinnacle moment of scale for the business and experience the excitement of working in a startup where each action makes a huge difference.
• You will have the agency to solve difficult problems creatively, the freedom to explore work that inspires you, and infrastructure to ensure you're constantly challenged and developing.
• You will work with sharp, passionate teammates solving some of the most unique challenges and positioning our product as a premier finance automation solution.
• Our commitment to empowering a diverse and inclusive workforce, celebrating differences, and creating a safe space for our employees to bring their whole selves to work is second to note.
• We are transforming entire industries using innovative technology including Artificial Intelligence, Payment Tech, and Neural Networks.
• Our leaders lead with a people-first approach; inspiring excellence, nurturing ideas, and finding creative ways to eliminate obstacles for cultivating growth.
• We truly love what we do and who we do it with - and we think you will too!

Ottimate is an equal opportunity employer that is committed to diversity and inclusion. We do not discriminate based on race, color, national origin, religion, gender, gender expression, sexual orientation, age, veteran status, disability status, or marital status. Nothing in this job posting should be construed as an offer or guarantee of employment.