Software Applications Specialist

Piping & Equipment Company; The Woodlands (TX); In loco; USD 71.000 - 100.000; Tempo pieno

Vantaggi offerti da questo lavoro

Employee Ownership (ESOP)

Company-paid premiums

Medical/Dental/Vision insurance

PTO and Holidays

Descrizione del lavoro

P&E Constructors in The Woodlands, TX is seeking a Software Applications Specialist to manage 28 business applications (COINS, Procore, Octave Suite) and ensure security, integrations, and reliable reporting. You will partner with IT, Accounting, Operations, Procurement, HR, and Project teams to translate needs into effective configurations and end-user training.

This role requires up to 15% travel, strong problem-solving, documentation, and vendor coordination across multiple offices and

Competenze

• 3+ years of experience administering business applications, such as ERP or other enterprise systems.
• Hands-on experience with role-based security, user provisioning, and SSO.
• Knowledge of construction financial and project controls processes, including job costing and change orders.
• Experience coordinating updates, implementations, and vendor relationships.
• Procore administration experience and certifications, plus Primavera P6 or Autodesk/Smartsheet.
• Experience with COINS or another construction ERP system and payroll/time-entry integrations.
• Experience administering Octave Suite or another procurement platform.
• Experience with Microsoft 365 administration, SharePoint, and Power Automate.
• Experience with APIs, integrations, or SQL reporting.
• Experience supporting organizations with multiple legal entities.
• Experience in construction, engineering, or industrial project environments.
• Strong analytical and problem-solving skills with focus on data accuracy and reliability.
• Ability to troubleshoot and coordinate resolutions with internal teams and vendors.
• Understanding of integrations and maintaining master data across systems.
• Strong organizational and project management skills across locations.
• Effective communication and ability to explain technical concepts to nontechnical users.
• Strong documentation skills and ability to maintain configuration records and SOPs.
• Ability to deliver end-user training and guide system adoption.
• Vendor management and license monitoring capabilities.
• Ability to manage changes and communicate impacts to users.
• Commitment to data security, access controls, and confidentiality.

Mansioni

• Administer, configure, maintain, and optimize enterprise applications and reports.
• Manage user accounts, access reviews, and onboarding/offboarding processes.
• Maintain SSO and MFA for business apps with IT Manager coordination.
• Support ERP, project management, procurement, finance, and fabrication systems.
• Administer COINS security roles, WIP, and payroll-related processes.
• Manage Procore project setup, permissions, and integrations with COINS.
• Administer material, procurement, scheduling, estimating, and procurement platforms.
• Maintain data integrations and master data across systems.
• Monitor daily integration jobs and troubleshoot issues within one business day.
• Create standard and ad hoc reports and dashboards for stakeholders.
• Coordinate releases, testing, and change communication to users.
• Troubleshoot issues and coordinate vendor escalation as needed.
• Serve as the primary vendor contact and manage licenses and renewals.
• Maintain documentation library and runbooks.
• Deliver onboarding and refresher training for users and power users.
• Support new implementations, upgrades, and training initiatives.
• Administer Microsoft 365 tools and Power Automate workflows.
• Oversee AI tool settings per company policies and data rules.
• Coordinate requirements across P&E Construction, P&E Company, and P&E Business Services.

Conoscenze

SSO

MFA

Vendor management

Reporting

Documentation

Formazione

Bachelor's degree or equivalent

Strumenti

COINS

Procore

Octave Suite

Oracle Primavera P6

Autodesk

Smartsheet

Microsoft Entra ID

SQL

Descrizione del lavoro

Share

Share

Email

Post

Share

Company Overview

P&E Constructors is an employee-owned (ESOP) mechanical and electrical construction firm executing large capital projects with deep roots in the industrial construction sector. Since 1946, we’ve delivered fabrication and installation services with a commitment to safety, quality, reliability, and client-focused solutions.

Position Overview

The Software Applications Specialist is responsible for the day-to-day administration, security, performance, and support of P&E Constructors’ portfolio of 28 business applications and services, including COINS, Procore, and Octave Suite. This role partners with IT, Accounting, Operations, Procurement, HR, and Project teams to translate business needs into effective system configurations, reliable integrations, accurate reporting, and well-documented processes. The Software Applications Specialist also manages user access, application updates, vendor relationships, licensing, troubleshooting, and end-user training to ensure business applications remain secure, efficient, and aligned with organizational needs.

This position is based in The Woodlands, TX, and requires travel between P&E offices and project sites based on business needs. Travel may reach up to approximately 15%. The role primarily supports the administration and support of P&E’s enterprise applications across its offices and project operations. Travel is generally associated with business meetings, project site visits, application implementations, system support, and end-user training. Candidates should be prepared to travel as needed to support business applications and users across P&E’s operations.

Responsibilities

• Administer, configure, maintain, and optimize enterprise applications, including system settings, workflows, custom fields, templates, reports, dashboards, and user permissions.
• Manage user accounts and role-based access throughout the employee lifecycle, coordinating onboarding and offboarding activities and conducting quarterly access reviews with the IT Data Analyst and IT Manager.
• Maintain single sign-on (SSO) and multifactor authentication (MFA) for business applications through Microsoft Entra ID in coordination with the IT Manager.
• Support P&E’s enterprise resource planning (ERP), project management, procurement, financial, workforce, safety, quality, and fabrication systems, including COINS, Procore, Octave Suite, Oracle Primavera P6, Autodesk, and related applications.
• Administer COINS security roles across P&E’s supported entities and support job cost and cost code setup, month-end close, work-in-progress (WIP) reporting, accounts payable and receivable, intercompany processing, and certified and prevailing-wage payroll.
• Manage Procore project setup, permissions, and project tools, including RFIs, submittals, daily logs, drawings, change events, commitments, and inspections. Maintain the Procore-to-COINS integration and archive completed projects.
• Administer construction materials, procurement, scheduling, estimating, fabrication, tool tracking, safety, and quality applications, coordinating system changes and support with the appropriate departments.
• Maintain integrations between business applications, working with the Product Developer to ensure reliable data exchange and consistent master data, including job numbers, cost codes, vendors, and employee records.
• Monitor integration jobs daily, troubleshoot failures, resolve issues within one business day, and test integrations following vendor releases or system changes.
• Build and maintain standard and ad hoc reports, dashboards, and data outputs to support Accounting, Operations, project teams, and leadership.
• Manage application releases and change control by reviewing vendor release notes, testing updates in sandbox environments where available, scheduling changes, documenting modifications, and communicating impacts to users.
• Troubleshoot escalated application and data issues, resolve support tickets, identify recurring problems, document root causes, and coordinate with vendors when additional assistance is required.
• Serve as the primary technical contact for assigned application vendors and manage licenses, renewals, usage, billing, and account access to support cost control.
• Maintain application configuration records, technical runbooks, user guides, standard operating procedures, and other documentation in the IT documentation library.
• Deliver new-user onboarding and refresher training for office and field personnel and develop departmental power users to strengthen system adoption and support.
• Support new application implementations, upgrades, system enhancements, and training initiatives, including the planned 2027 learning management system implementation.
• Administer Microsoft 365 tools, including SharePoint, Teams, Forms, and Power Automate workflows, in coordination with the IT Manager.
• Manage application settings and data-handling requirements for AI tools in accordance with company AI use policies and applicable CUI and client confidentiality requirements.
• Coordinate application needs and priorities across P&E Construction, P&E Company, and P&E Business Services, supporting users across multiple offices and project sites.

Requirements

• Bachelor’s degree in Information Systems, Business, Construction Management, or a related field, or equivalent experience.
• Three or more years of experience administering business applications, such as ERP, construction project management, procurement, or other enterprise systems.
• Hands-on experience with role-based security, user provisioning, and single sign-on (SSO).
• Working knowledge of construction financial and project controls processes, including job costing, cost codes, commitments, change orders, and progress billing.
• Experience coordinating application updates, system implementations, vendor relationships, and user support.
  
• Procore administration experience and certifications, along with experience administering Oracle Primavera P6, Autodesk, or Smartsheet.
• Experience with COINS or another construction ERP system, including payroll and time-entry integrations such as ExakTime.
• Experience administering Octave Suite or another construction materials management and procurement platform.
• Experience with Microsoft 365 administration, SharePoint, and Power Automate.
• Experience with APIs, integration platforms, or SQL reporting.
• Experience supporting organizations with multiple legal entities.
• Experience in construction, engineering, or industrial project-based organizations.
• Strong analytical and problem-solving skills, with attention to data accuracy, system reliability, and process improvement.
• Ability to troubleshoot application and data issues, identify root causes, and coordinate resolutions with internal teams and vendors.
• Understanding of application integrations and the ability to maintain reliable data exchange and consistent master data across systems.
• Strong organizational and project management skills, with the ability to manage competing priorities across multiple departments and locations.
• Effective communication and interpersonal skills, including the ability to explain technical concepts to nontechnical users.
• Strong documentation skills, including the ability to develop and maintain configuration records, technical procedures, user guides, and standard operating procedures.
• Ability to deliver end-user training, support system adoption, and guide users through application changes.
• Vendor management and coordination skills, including monitoring licenses, renewals, usage, and application support.
• Ability to manage application changes, evaluate system updates, and communicate impacts to affected users.
• Commitment to maintaining appropriate system security, access controls, data integrity, and confidentiality.

At P&E Constructors, we believe in rewarding our employees through competitive compensation, employee ownership, and a comprehensive benefits package designed to support your financial wellbeing, health, and future.

Compensation & Employee Ownership

• The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.
• Performance-based merit increases and career growth opportunities
• Employee Ownership (ESOP) Share in the success and growth of the company
• Salary Range: $71,000 - $100,000 annually

Financial Security & Savings

• Flexible Spending Accounts (Healthcare & Dependent Care)
• Competitive compensation with ongoing performance reviews
• Financial planning and retirement savings opportunities
• Medical, Dental, and Vision insurance options
• Company-paid employee monthly medical premiums (P & E Constructors covers employee costs)
• Coverage available for spouse, domestic partners, and dependents
• Wellness programs and resources
• Employee Assistance Program (EAP)

Work-Life Support

• Paid Time Off (PTO)
• Paid Holidays
• Military Leave
• Work-life balance support programs

Protection Coverages

• Company-paid Short-term and Long-term disability coverage
• Company-paid life insurance
• Additional voluntary benefits are offered

To be Considered: Candidates Must be authorized to work in the country where the position is located.

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Equal Opportunity Employer, including disabled and veterans.