Skilled Trades Administrative Manager

Philadelphia PA; Philadelphia (Philadelphia County); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Free SEPTA transportation

Paid parental leave

Health coverage

Wellness program

Paid vacation and holidays

Retirement savings options

Student loan forgiveness

Tuition discounts

Job summary

The City of Philadelphia is seeking a Skilled Trades Operations Coordinator to provide advanced administrative and project management support within the department. You will coordinate maintenance and capital projects across electrical, plumbing, HVAC, carpentry, and general building trades, while ensuring compliance with city policies.

You will collaborate with Planning and Operations to drive efficiency, manage resources, and support procurement and budgeting.

Qualifications

• Bachelor's or Associate degree in facilities/construction/public administration or related field.
• 3–5 years of facilities operations, construction management, or skilled trades support in municipal/public sector.
• Strong project management, analytical, and organizational skills.
• Proficiency with Microsoft Office Suite and work order management systems.
• Excellent written and verbal communication; ability to prepare clear reports.

Responsibilities

• Coordinate multiple maintenance and capital projects across building trades.
• Support scheduling, work order management, inventory control, and contractor coordination.
• Compile and analyze operational data; produce reports on performance and cost tracking.
• Assist Deputy Commissioner with plans, metrics, and continuous improvement.
• Monitor expenditures and assist with budgeting and procurement processes.

Skills

Project management

Analytical skills

Organizational skills

Communication skills

Education

Bachelor's degree

Associate's degree

Tools

Microsoft Office

Work order systems

Job description

Company Description

A best-in-class city that attracts best-in‑class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact- The work you do here matters to millions.
• Growth- Philadelphia is growing, why not grow with it?
• Diversity & Inclusion- Find a career in a place where everyone belongs.
• Benefits- We care about your well-being.

Agency Description

Philadelphia Parks & Recreation (PPR) advances the prosperity of the city and the progress of its people through intentional and sustained stewardship of over 10,200 acres of public land and waterways, as well as through hundreds of safe, stimulating recreation, environmental, and cultural centers. PPR promotes the well-being and growth of the City’s residents by connecting them to the natural world around them, to each other, and to fun, physical, and social opportunities. PPR is responsible for the upkeep of historically significant Philadelphia events and specialty venues and works collaboratively with communities and organizations in leading capital projects and the introduction of inventive programming. To learn more about Philadelphia Parks & Recreation, visit us at www.phila.gov/parksandrec , and follow @philaparkandrec on Facebook, Twitter, Instagram, or Tumblr.

Job Description

Position Summary

The skilled trades division is responsible for maintaining hundreds of properties and amenities within the Philadelphia Parks and Recreation department. The Skilled Trades Operations Coordinator will report to the Deputy Commissioner and provide advanced administrative, project management, and analytical support to the Skilled Trades Division within Philadelphia Parks and Recreation. This position plays a key role in coordinating projects, improving operational efficiency, and supporting the Deputy Commissioner in managing resources, procurement, and strategic initiatives.

This position will collaborate with Planning and Operations directors to ensure compliance with department directives. The ideal candidate has a strong understanding of municipal infrastructure, skilled trades operations, and facility maintenance practices.

Essential Functions

• Project Coordination: Plan, track, and coordinate multiple maintenance and capital improvement projects involving electrical, plumbing, HVAC, carpentry, and general building trades.
• Operational Support: Assist with scheduling, work order management, inventory control, and contractor coordination to ensure timely and efficient service delivery.
• Reporting & Analysis: Compile and analyze operational data; prepare reports on work performance, preventive maintenance, project status, and cost tracking for leadership and City administration.
• Strategic Initiatives: Support the Deputy Commissioner in developing and implementing short- and long-term plans, performance metrics, and continuous improvement initiatives.
• Budget & Procurement: Monitor expenditures, assist with budget preparation, capital planning, and procurement processes; ensure compliance with departmental purchasing policies.
• Communication & Liaison: Serve as a key contact for site managers, contractors, and vendors to ensure coordinated service delivery and effective issue resolution.
• Compliance & Documentation: Maintain accurate records, project files, and safety documentation; support adherence to applicable codes, regulations, and city policies.
• Technology & Systems: Utilize Performo and other software to track work orders, manage assets, and generate operational insights.

Required Competencies, Knowledge, Skills, and Abilities

• Experience working in or with municipal government operations.
• Clear understanding of Skilled Trades functions and responsibilities.
• Knowledge of public procurement and budgeting processes.
• Demonstrated ability to manage multiple priorities and foster collaboration across departments.
• Commitment to public service, safety, and operational excellence.

Qualifications

• Associate’s or Bachelor’s degree in Facilities Management, Construction Management, Public Administration, Business, or a related field; equivalent combination of education and experience may be considered.
• Minimum of 3–5 years of experience in facilities operations, construction management, or skilled trades support — preferably in a municipal or public sector environment.
• Strong project management, analytical, and organizational skills.
• Proficiency with Microsoft Office Suite and other work order management systems.
• Excellent written and verbal communication skills; ability to prepare clear, concise, and professional reports and presentations.
• Knowledge of building systems, trades practices, safety standards, and local codes.

Additional Information

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program.Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [e-mail].

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