Site Manager

YMCA West Central Florida; Lakeland (FL); On-site; USD 23,000 - 25,000; Full time

Job summary

YMCA West Central Florida in Lakeland, FL is hiring an After School Program Supervisor to oversee on-site operations and staff, ensuring a quality experience aligned with YMCA mission and state licensing requirements.

You will lead activities, coordinate with parents and classrooms, maintain records, manage safety drills, and uphold HEPA standards while promoting a healthy, respectful environment for children.

Qualifications

• Must be at least 21 years old.
• High school diploma or equivalent; some college preferred.
• 1+ year experience in child care or supervision.
• CPR, First Aid, AED certifications within 30 days of employment.
• Able to plan and implement age-appropriate activities.
• Complies with state licensing and YMCA guidelines.

Responsibilities

• Lead and supervise after-school program staff.
• Plan age-appropriate activities aligned with YMCA values.
• Provide daily snacks and HEPA-compliant activities.
• Maintain accurate records (sign-in/out, attendance, payments, timesheets).
• Ensure safety, conduct fire drills and Code 99 monthly.
• Manage program setup, opening/closing, and supply requests.
• Maintain confidentiality of children, families, staff.
• Communicate with parents and staff; attend staff meetings.
• Dispense medication with written parent consent.

Skills

Staff supervision

Program planning

Activity coordination

Communication

Cultural sensitivity

HEPA standards knowledge

Education

High school diploma or equivalent

One year of college preferred

CPR, First Aid, & AED certifications

Job description

Job DetailsJob Location: Lakeland, FL 33810Salary Range: $17.00 - $18.00 Hourly

POSITION SUMMARY

Responsible for the on-site coordination and supervision of the After School Program for children. Ensures that staff provides a quality after school experience through planning and leading age appropriate activities consistent with the YMCA mission and core values. Responsible for all record keeping required by the YMCA, PCSB, Early Learning Coalition, and State Licensing.

ESSENTIAL FUNCTIONS

• Ensures that the daily program curriculum provided is within established guidelines consistent with the YMCA Afterschool Program, providing leadership and assistance to after school group leaders.
• Provide daily snacks, plans and implements program activities consistent with The Y’s Healthy Eating and Physical Activity Standards (HEPA).
• Ensures that the program activities are culturally relevant, developmentally appropriate and consistent with YMCA values of caring, honesty, respect, and responsibility.
• Supervises group leaders to ensure they are providing direct supervision of children at all times and assists as required for effective and quality programming.
• Assists in all activities including special instruction, sports, or other special events.
• Conducts fire drills and Code 99 drills on a monthly basis.
• Maintains and submits accurate records including sign in/out sheets, attendance records, payment records, timesheets, fire drill & code 99 logs, and incident/accident reports to Program Director within set timeframe.
• Maintain confidentiality of children, families, and staff.
• Follow all applicable guidelines as set forth by YMCA, Polk County School Board, State Licensing and other contractual obligations.
• Ensures all participants have program fees paid in full prior to participation in program.
• Collect required fees including late pick up fee as applicable.
• Responsible for the daily opening and/or closing of the after school program, program set-up, safety and cleanliness standards.
• Submit equipment/supply request in writing to supervisor.
• Dispense medication as prescribed by a physician as requested by the parent in the form of written consent and approved by the Program Director.
• Attends and participate in all required staff meetings and staff development opportunities at a minimum of 10 hours of in-service per year after the first year of service.
• Follows YMCA policies and procedures, including those related to medical and disciplinary situations, child abuse prevention and emergencies.
• Maintains positive relations with parents and other staff.
• Models relationship-building skills including Listen First in all interactions.
• Supports The Y’s Healthy Eating and Physical Activity Standards (HEPA), encouraging children, adults and families to adopt a healthy lifestyle and role‑models the standards
• Perform other related duties as assigned.

YMCA COMPETENCIES (Team Leader)

Mission Advancement: Models and teaches the Ys values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fund-raising.

Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance and support.

Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress.

Personal Growth: Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

QUALIFICATIONS

• Minimum age requirement - 21 years of age.
• High school graduate or equivalent; one year or more of college preferred.
• One-two years of experience in child care, management, or the equivalent.
• CPR, First Aid, & AED certifications required within 30 days of employment.
• Complete YMCA of the USA New Employee Orientation e-learning course.
• Meets educational and experience qualifications established by state law.
• Previous experience with diverse populations preferred, ability to plan, organize, and implement age-appropriate and developmentally appropriate program activities.