Site Leader

Ricoh Americas Corporation; Palo Alto (CA); On-site; USD 37,000 - 39,000; Full time

Benefits offered by this job

Medical/dental insurance

401K/Retirement plan

Tuition assistance

Paid time off

Job summary

Ricoh Americas Corporation seeks a Site Leader in Palo Alto to manage daily mail room and office services, coordinate staff scheduling, and ensure service levels meet customer expectations. The role serves as the on-site point of contact for customer issues and contract adherence where no Site Manager is assigned.

Responsibilities include supervising operations, training staff, managing vendor interactions, and reporting performance to leadership.

Qualifications

• High school diploma or GED required.
• 2+ years of experience in a related field (B2B and/or technical).
• Previous training experience strongly preferred.
• Previous 2+ years of customer-facing work experience required.
• Demonstrated proficient knowledge and understanding of technology.

Responsibilities

• Oversee daily operations of a mail room, copy center, or scanning facility.
• May supervise courier, reception, switchboard, shipping, and mail processing tasks.
• Direct on-site staff scheduling, project assignments, and break times.
• Maintain customer issue tracking and contract compliance with leadership.
• Train and develop site personnel and interact with sales on pricing/orders.

Skills

Facilitation

Public speaking

Problem solving

Customer service

Technical aptitude

Communication

Education

High school diploma or GED

Tools

Office equipment operation

Job description

$27.00 - $28.00 per hour

Site Leader

POSITION PROFILE

Accountable for the daily operations of a small site and acts as a go-to person for a small team by reporting and escalating facility-related issues to assigned leadership. Assists in maintaining acceptable profit levels and ensures that customer service level expectations are met. Responsible for performing the contracted office services including, but not limited to, Copy Services, Courier Services, Managed Print Services, Hospitality, Imaging, and Mail Services. The Site Leader is the point person on site for customer issues and contract compliance for sites with no Site Manager assigned.

Job Duties and Responsibilities

• Responsible for daily operations of a mail room, copy center, or scanning facility, including operating office equipment such as PCs, copiers, multifunction devices, imaging and mail equipment.

• May be responsible for:

• Courier Services

• Reception Services

• Switchboard Operations

• Shipping & Receiving

• Delivering and Processing of Mail

• Acts as a go-to person for a small team of employees while assisting with job assignment, scheduling of projects, supervising mandatory break times, and reporting and escalating facility-related issues to assigned leadership.

• Is the point person on site for customer issues and contract compliance for sites with no Site Manager assigned.

• Responsible for training and development of assigned staff.

• Handles formal contact with the customer on a daily basis.

• Responsible for effective implementation and management of RICOH Service Excellence programs.

• Analyzes problems with minimum guidance while managing the resolution.

• Understands contractual Service Level Agreements, tracks progress, and can execute and report compliance and performance improvement measures effectively to customer key contacts.

• Assists assigned leadership with recruiting, staffing, and performance management of site personnel.

• Maintains positive internal working relationships with all department employees by communicating in a professional manner.

• Provides training on workflow and machine operations when necessary.

• Achieves shift profitability in the area of cost of goods by effectively supervising the shift in the use of company materials and supplies.

• Meets quality and deadline standards through the effective use of job scheduling practices.

• Maintains efficient workflow by holding team members accountable for the quality and efficiency of their work.

• Facilitates resolution of issues concerning pricing and orders by interacting and communicating with the sales department.

• Completes site reports and other paperwork on time and accurately.

• May maintain daily routine functions to include creating/completing work orders, contractor monitoring, inspections, reporting facility-related issues, and lending support as required.

• May include interaction with contracted vendors, facility management, and occupants.

• May be responsible for office supply inventory re-ordering.

• May be responsible for conference room coordination and A/V equipment resource management.

• Completes month-end management reports in the absence of the Site Manager.

• Assists the assigned AOM/ESM or NOM with training and development of site personnel.

• Places requisitions for site products and supplies by utilizing Oracle's iProcurement application.

• Performs other duties as assigned.

QUALIFICATIONS (Education, Experience, and Certifications) Typically Requires:

• High school diploma or GED required.

• 2+ years of experience in a related field (B2B and/or technical).

• Previous training experience strongly preferred.

• Previous 2+ years of customer-facing work experience required.

• Demonstrated proficient knowledge and understanding of technology.

KNOWLEDGE, SKILLS, AND ABILITIES

• Tactical facilitator of processes.

• Ability to present to a small group.

• Moderate problem-solving skills.

• Intermediate customer service skills.

• Intermediate technical aptitude.

• Intermediate written and verbal communication skills.

WORKING CONDITIONS, MENTAL AND PHYSICAL DEMANDS

• Typically an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level.

• Work assignments are diversified. Interpret, comprehend, and apply complex material, data, and instruction; prepare, provide, and convey diversified information.

• Some physical effort required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting, or carrying objects that could weigh up to 50 lbs. (e.g., papers, books, files, and small parts).

• Moderate dexterity; regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination).

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with a job.

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest in Yourself:

At Ricoh, you can:

• Choose from a broad selection of medical, dental, life, and disability insurance options.

• Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.

• Augment your education with team member tuition assistance programs.

• Enjoy paid vacation time and paid holidays annually

• Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.