Site Coordinator - Head Start & Early Head Start

Mount Hood Community College; Oregon; On-site; USD 55,000 - 58,000; Full time

Job summary

Mount Hood Community College is seeking a lead site supervisor to augment the operational and educational capacity across Head Start and Early Head Start sites. You will coordinate staff coverage, monitor safety protocols, and ensure a high-quality learning environment while aligning with program standards.

The role acts as a primary liaison between teachers and management when the site manager is off-site, resolving issues and escalating complex concerns as needed.

Qualifications

• Associate’s degree in Early Childhood Education or Step 9+ Oregon Registry.
• Minimum 3 years in early childhood with at least 2 years as lead teacher.
• Experience in Head Start/Early Head Start programs.
• Ability to work with diverse backgrounds.

Responsibilities

• Coordinate daily staff scheduling to maintain child-to-adult ratios.
• Monitor site procedures and safety to ensure a conducive learning environment.
• Act as a lead and liaison between teachers and off-site manager.
• Escalate compliance gaps and policy deviations as needed.
• Provide peer support and guidance to classroom staff.
• Engage parents and support family involvement with staff.
• Assist in monitoring equipment and resources within budgets.
• Contribute to strategic site initiatives and planning.

Skills

Problem solving

Organization

Communication

MS Office

Education

Associate’s degree in Early Childhood Education

Bachelor’s degree in ECE or related field

Tools

Microsoft Windows

Job description

Job Summary

Under general direction, serves in a lead capacity to augment the operational and educational capacity of site managers at designated sites serving large numbers of Head Start and Early Head Start families and students. Coordinates staff for daily coverage, and monitors site protocols and procedures to keep students safe. Ensures the learning environment remains high-quality and free of disruption or distraction. Assists with ensuring that Head Start Performance Standards are met and site goals are achieved. Acts as a primary liaison between classroom teachers and management when the manager is off-site. Investigates and resolves issues, escalating concerns to the off-site manager or other leadership as appropriate.

Essential Duties

1. Coordinates daily staff scheduling and classroom coverage to maintain required child-to-adult ratios, support operational continuity, and preserve a stable learning environment free of distractions or disruptions.
2. Monitors site-level procedures, safety protocols, and daily routines to ensure a safe, nurturing, and effective learning environment for all Head Start and Early Head Start children and families. Observes classrooms and monitors procedures and compliance in real time for assigned site.
3. Serves as a lead and a key communication bridge between teachers, site staff, and the Education Site Manager when the manager is off-site. Relays critical updates, programmatic changes, and operational needs in a timely manner, and evaluates and determines when to address operational challenges independently and when to elevate complex issues, policy deviations, or compliance gaps to management.
4. Ensures daily site operations align with compliance benchmarks. Identifies potential non-compliance and proactive solutions. Applies deep knowledge of Head Start Performance Standards, state licensing, and program requirements.
5. Observes learning environments and provides peer support, best-practice modeling, and guidance to classroom staff. Collaborates effectively with the education team to carry out work plans and guidance procedures.
6. Serves as a resource to parents and staff regarding child development services and Head Start policies. Participates in parent meetings and supports family involvement in conjunction with education and family services staff.
7. Assists in monitoring classroom equipment and site resource needs, making appropriate recommendations to maintain a well-equipped learning environment within allocated site budgets.
8. Contributes to strategic site initiatives and long-term planning efforts in alignment with College and Child Development and Family Support (CDFS) goals.

Additional Duties

Performs all other duties as assigned.

Minimum Qualifications

Education: Associate’s degree in Early Childhood Education or a related field or Step 9 or higher in the Oregon Registry.

Experience / Training:

• Minimum (3) years of experience working with children and families in an early childhood program, including at least two years as an early childhood education classroom lead teacher.
• Previous experience in a site lead, team lead, or leadership support capacity within an early childhood context.
• Experience working within Head Start or Early Head Start programs.
• Demonstrated experience working effectively with individuals from diverse cultural, socioeconomic, and educational backgrounds within the College’s community.

At the College’s discretion, equivalent combinations of education and experience may be substituted on a year-for-year basis.

Preferred Qualifications

• Bachelor’s degree in early childhood education, child development, or related field.
• Bilingual skills with oral and written fluency in English and Spanish, Russian, Arabic or another language that meets the community/department’s needs.

Additional Qualifications

• Must be enrolled in the Oregon Central Background Registry prior to beginning employment, and enrollment must be maintained throughout employment.
• Post-offer fitness for duty evaluation (including TB screening and health appraisal) within 30 days of hire date.
• Must complete required Oregon Department of Early Learning and Care Self-Study Trainings within 30 days of hire.
• Current Food Handlers Certificate or ability to obtain within 30 days of hire.
• Current Infant/Child First Aid and CPR certification or ability to obtain within 60 days of hire.

Knowledge of

• Head Start/Early Head Start Performance Standards, DELC licensing standards, and early childhood best practices.
• Theories and practical applications of early childhood education and child development.
• Adult learning principles and peer guidance techniques.
• Local community resources and family support programs.
• Ability to anticipate site needs and exercise discretion.

Skills

• Excellent professional judgment and problem-solving skills, with a proven
• Strong organizational, time management, and coordination skills to handle daily staffing, coverage, and site routines.
• Effective communication, conflict-resolution, and interpersonal skills to build collaborative working relationships.
• Computer proficiency (e.g., Microsoft Windows environment) for report generation, data collection, and routine communications.

Ability to

• Serve as a proactive, respectful liaison between teachers, off-site managers, and leadership.
• Maintain a calm, structured, and distraction-free learning environment for children and staff.
• Recognize when Head Start standards are not being met and take immediate action or elevate appropriately.
• Work collaboratively in a team-based leadership environment without needing direct supervision authority over staff.

Job Details

Employee Group: Oregon School Employees Association (OSEA)

Classification: OSEA Range 26

Employment Type: Full-Time, Partial Year .88076 FTE - Program runs August - June

FLSA Status: Exempt (Salaried)

Compensation: $54,519-$57,524 Annually

Schedule: 40 hours per week, Monday – Friday

Remote Eligibility: On-Site (Not eligible for remote work)

Working Conditions

Work is performed in classroom, child development center, and office environments. Requires visual acuity and physical agility to observe classrooms, assist with children, and operate standard computer equipment. Work environment can at times be emotional or high-stress when addressing student or site issues. Standard work schedules are assigned; occasional evening or weekend hours may be required to support workload demands or site events. Local travel to off-campus locations or main central office may be required.

Salary Placement

Initial salary placement will be based on applicable education and/or years of relevant full-time equivalent experience at the sole discretion of the College, per the guidelines in the Collective Bargaining Agreement and in accordance with all applicable state and federal laws. Please include all relevant education and full and part-time experience (including unpaid and volunteer experience) in your application that you want the College to review towards potential placement. Hired employees will not have an opportunity to update past education and/or experience or appeal initial placement after the time of hire.