Site Coordinator

Playful Minds; Springfield (MA); On-site; USD 60,000 - 80,000; Part time

Job summary

A child care service organization seeks a Site Coordinator to provide an enriching environment for children. Responsibilities include classroom management, staff training, and ensuring safety and compliance with regulations. The ideal candidate must have a Bachelor's degree and experience with school-age children. The position is part-time, offering $17 - $20 per hour.

Qualifications

• 6 months working with school-age children with related Bachelor's Degree.
• 9 months working with school-age children with any Bachelor’s or Associate Degree.
• 12 months working with school-age children with high school diploma.

Responsibilities

• Ensure classroom practices align with regulations.
• Direct child guidance to maximize development.
• Document incidents and accidents.

Skills

Strong verbal and written communication skills

Teaming with others

Enjoyment of working with children

Problem-solving

Education

Bachelor's Degree in relevant fields or equivalent experience

Job description

Overview

Site Coordinator role at Playful Minds. Position involves providing the best possible environment for children in the assigned classroom, working with the Program Director on teaching, program planning, and center operation. Provides training and leadership to staff and assumes daily operation responsibilities; aims to maintain and improve the program and stay current with standard updates and changes.

Reports to: Executive Director, School-Age Programming

Salary range: $17 - $20 per hour

Required education and experience

• Bachelor’s Degree in Child Development, Early Childhood Education, Elementary Education, Child Guidance, Human Services, Nursing, Psychology, Physical Education, Recreation, Child Psychology, the Arts, Social Work, Sociology, or Child Care, AND 6 months experience working with school-age children; OR
• Bachelor’s Degree in any field or an Associate’s Degree in any field, AND 9 months experience working with school-age children; OR
• High School diploma or GED, AND 12 months experience working with school-age children.

Experience / Qualifications

• 6 months working with school-age children (with related Bachelor’s Degree); OR
• 9 months working with school-age children (with any Bachelor’s Degree or Associate Degree); OR
• 12 months working with school-age children (with high school diploma).

Additional eligibility qualifications

• 20 years of age or older.
• Evidence of medical physical within 1 year of employment and a physician’s statement confirming ability to perform the job.
• Evidence of mandatory vaccinations or immunity to communicable diseases (including TB).

On-going education, training, certification

• Annual CPR and First Aid, Infant & Child.
• Maintain certification with MA EEC and/or CT OEC.
• Participate in required professional development annually.

Responsibilities / Core Functions

• All staff serve as mandated reporters as stipulated under state laws governing center locations.
• All staff ensure all needs of children are met.

Classroom administration and oversight

• Ensure the health and safety of the children in the classroom.
• Ensure classroom practices are consistent with MA EEC or CT OEC laws and regulations at all times.
• Ensure classroom practices align with Playful Minds policies and procedures.
• Maintain daily classroom safety, organization, and cleanliness (e.g., cleaning, organizing, light housekeeping).
• Manage classroom to maintain MA EEC or CT OEC required child:staff ratios at all times.
• Ensure dangerous materials, equipment, or cleaning supplies are not within reach of children.
• Report incidents/accidents to the Program Director and complete documentation.
• Notify the Program Director immediately about inappropriate behavior or parent concerns.
• Plan and practice monthly fire drills and record in the fire drill log.
• Care for room and equipment; report repair or replacement needs.
• Document all incidents and accidents.

Staff

• Implement classroom policies as outlined in the annual Staff Handbook.
• Lead staff meetings and prepare training with guidance from the Program Director.
• Assist with annual staff orientation and regular staff meetings / professional development.
• Administer medication as prescribed and in compliance with EEC or OEC regulations.
• Plan and supervise any assistant teacher, aide, or volunteer assigned to the classroom.
• Be aware of school days off and arrange for extra staffing coverage.

Children

• Direct child guidance to maximize growth and protect the group and individuals.
• Be responsive to individual needs and support development of self-esteem, self-expression, autonomy, social competence, and readiness.
• Be nurturing and responsive to children.
• Support self-esteem, independence, self-regulation, and social competence.
• Provide positive, consistent guidance based on individual needs and development.
• Communicate effectively with each child.
• Know the whereabouts of every child.
• Prepare regular progress reports for Program Director review.
• Maintain individual records as required by EEC or OEC.
• Follow proper handwashing before handling food, after diaper changes, etc.
• Implement and maintain a reward system for school-age children.
• Ensure only authorized persons pick up children and that proper ID is checked.
• Escort children to and from vans/buses; driver sign-out must be completed.
• Never allow unauthorized persons on the grounds.

Parents

• Set up and conduct parent tours when the Program Director is unavailable.
• Create monthly newsletters for families (Program Director review 1 week in advance).
• Available for parent conferences as needed and requested.

Curriculum

• Make daily plans aligned with the program philosophy and children’s needs.
• Create monthly bulletin boards.
• Plan vacation week activities and submit to the Program Director for review 3 weeks prior.
• Supervise appropriate use of educational materials and supplies.

Other responsibilities

• Cooperate with the Director and other staff in center-wide activities.
• Greet and treat parents, children, and staff with kindness and respect.
• Arrive on time and remain with the group.
• Ensure paperwork is up to date.
• Available for parent conferences as needed.
• Daily care for room and equipment; report repairs or replacements.
• Assist with food program (prep, setup, cleanup) as needed.
• Perform duties as assigned by the Program Director.

Skills / Competency

• Strong verbal and written communication skills.
• Foster teamwork.
• Genuine enjoyment of working with children.
• Comfortably engage with students, staff, and parents.
• Address student needs and counsel parents empathetically.
• Problem-solving for complex situations.
• Contribute to program growth.
• Maintain positive relationships with staff.

Other performance indicators

• Cooperate with the Director and staff in center-wide activities.
• Interact with children, parents, and staff with kindness and respect.
• Be professional and avoid gossip.

Work environment and physical demands

Work environment: Office, classrooms, outside play areas. Physical demands: Lift up to 75 lbs, bend and sit on the floor, run, skip, and hop.

Expected hours of work: 8.5 hours per day with an unpaid 30-minute meal break.

Seniorilty level: Mid-Senior level

Employment type: Part-time

Job function: Other

Industries: Child Day Care Services