Site Coordinator

Easter Seals Southern California, Inc.; Encinitas (CA); On-site; USD 40,000 - 48,000; Full time

Job summary

Easterseals Southern California, Inc. is seeking an experienced administrator to support the daily operations of its early childhood education center. You will help maintain a safe, nurturing environment, support staff, implement curriculum, and ensure regulatory compliance.

Required are a Bachelor’s in Early Childhood Education, a Site Supervisor or Program Director Permit, and administrative/infant-toddler coursework. You’ll supervise staff, monitor ratios, and assist in audits and approvals.

Qualifications

• Bachelor’s degree in Early Childhood Education or related field.
• Site Supervisor or Program Director Permit must be held.
• Minimum of 6 Administrative units and 2 Adult Supervision units.
• Completion of at least three (3) semester units in Infant/Toddler Development.

Responsibilities

• Opens and closes the facility; ensures safety and security of the environment.
• Reports issues to Center Director within minutes of occurrence.
• Monitors staff/child ratios to ensure compliance with regulations.
• Performs rest and meal breaks and functions as Early Childhood Educator to meet ratio requirements.
• Maintains weekly classroom documentation (records, ratios, health checks, safety checks).
• Prepares inventory and order lists for supplies with Center Director.

Skills

MS Office applications

Effective communication

Regulatory compliance

Team leadership

Time management

Education

Bachelor's degree in Early Childhood Education

Site Supervisor or Program Director Permit

Administrative units (6)

Adult Supervision units (2)

Infant/Toddler Development coursework

Tools

MS Office

TEAMS

Excel

Outlook

Job description

Easterseals Southern California transforms lives every day. For over a century, Easterseals has championed inclusion and independence—delivering essential services like early childhood programs, autism services, employment and independent living support to more than 29,000 people each year. Through advocacy and education, we break barriers and create opportunities for the one-in-four Americans with disabilities.

Starting Pay Range: $29 - 35/hr

OVERVIEW OF POSITION:

Under the direction of the Center Director, supports the daily operations of the early childhood education center. Ensures a safe, nurturing, and educational environment for children by supporting staff, implementing curriculum, and maintaining compliance with all relevant regulations.

ESSENTIAL FUNCTION:

• Opens and closes the facility as needed; Inspects facilities, equipment, and grounds to ensure they are maintained in a safe and secure manner.
• Reports issues to the Center Director within 10 minutes, depending on the severity of the case.
• Monitors ratios and makes necessary adjustments to ensure compliance.
• Performs rest and meal breaks, as needed, and job function as an Early Childhood Educator to comply with state and federal ratio requirements.
• Monitors, organizes, and maintains daily classroom documentation—including Name/Face Recognition forms, staff-child ratios, break schedules, daily health checks, and safety checklists—on a weekly basis to ensure compliance with program standards and readiness for audits or reviews.
• In partnership with Center Director, creates inventory and order lists for office, janitorial, kitchen, and program supplies as needed.
• Checks and maintains First Aid kits monthly.
• Provides supervision for instructional, food service, clerical, and custodial employees , when Center Director is away, to ensure compliance with program guidelines and guarantee the safety and security of program participants and employees.
• Assists in answering parent questions as needed; investigates and reports appropriate actions when conflicts exist between parents and staff.
• Monitors site-level safety, emergency preparedness, and health-related concerns to ensure a secure and compliant environment.
• Reviews and approves incident reports, ensuring accuracy and completeness, and follows established reporting procedures in alignment with program and regulatory requirements.
• Reports staff performance concerns to the Center Director within 10 minutes of identification, based on the severity of the issue, to ensure timely intervention and support.
• Supports Center Director during monitoring visits.
• Acts as the designated lead during visits when the Center Director is off-site.

Performs other assignments that may require the employee’s expertise, knowledge, or ability.

EDUCATION:

• Bachelor’s degree in Early Childhood Education or a related field.
• Posession of Site Supervisor or Program Director Permit.
• Minimum of 6 Administrative units and 2 units of Adult Supervision.
• Completion of at least three (3) semester units in Infant/Toddler Development from an accredited institution.

EXPERIENCE:

• Minimum of 5 years teaching experience in a licensed childcare center.
• Must possess and maintain current pediatric (infant/toddler) CPR and first aid certificate.
• If you do not have a current/valid Food Handler Certificate at the time of hire, you will be required to obtain one within 60 days of your start date. The cost of training/certification will be reimbursed by Easterseals.

KNOWLEDGE, SKILLS, ABILITIES:

• Demonstrated proficiency with MS Office applications (e.g. Outlook, Excel, TEAMS).
• Ability to develop knowledge of infant and toddler development, safety issues in infant and toddler childcare settings (i.e., reducing the risk of SIDS).
• Must complete California-mandated Child Abuse Reporter Training as well as Pesticide Safety Training (per Healthy Schools Act) prior to beginning work.
• Ability to properly interpret and implement regulations of the California Department of Education, Funding Terms and Conditions (Title 5), Department of Social Services, Community Care Licensing (Title 22), HeadStart Performance Standards, and of Easterseals policies and procedures.
• Ability to communicate effectively, through oral and written skills, and work cooperatively with a variety of individuals and groups.
• Must relate well to children and their families and maintain a positive affect.
• Ability to exercise sound judgment, plan, establish and meet timelines.
• Ability to maintain current auto insurance and vehicle registration in accordance with organizational and legal requirements.
• Ability to provide any/all current immunizations as required by the State of California for child development centers and staff.
• Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals Southern California and/or program requirements.
• Must have sex offender index clearance.
• Ability to pass a post-offer physical examination and a TB test.

Carrying/Lifting:

Occasional / Up to 30 lbs.

Standing:

Occasional / Up to 3 hours per day

Sitting:

Constant / Up to 8 hours per day

Walking:

Occasional / Up to 3 hours per day

Repetitive Motion/Activity:

Keyboard activity, telephone use, and writing

Visual Acuity:

Ability to view computer monitor and read newsprint

Travel:

Up to 10% local travel.

Environmental Exposure:

None

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