Site Contracts Specialist

Advanced Recruiting Partners; United States; On-site; USD 70,000 - 90,000; Full time

Job summary

A specialized recruitment firm in the United States is seeking a Contract Negotiator to manage site contracts and budgets for clinical trials. You will liaise between sites and sponsors, ensuring compliance with regulatory standards while maintaining a focus on detail and organizational excellence. The ideal candidate will have a Bachelor's degree in a relevant field and at least 2 years of negotiation experience. If you're proficient in negotiation, communication, and managing multiple projects in a fast-paced environment, this role could be for you.

Qualifications

• 2+ years of experience in site contract negotiation within a CRO, sponsor, or academic research organization.
• Familiarity with clinical trial budgeting and fair market value (FMV) principles.
• Strong knowledge of clinical research processes, ICH-GCP, and regulatory requirements.

Responsibilities

• Draft, negotiate, and finalize clinical trial agreements (CTAs), confidentiality agreements (CDAs), and budgets.
• Serve as the primary point of contact for sites and sponsors regarding site contract negotiations.
• Work cross-functionally with project management, legal, finance, and clinical teams.

Skills

Negotiation skills

Communication skills

Organizational skills

Detail-oriented

Time management

Education

Bachelor’s degree in Life Sciences, Legal Studies, Business, or related field

Tools

Microsoft Office

Contract management systems (e.g., CTMS, Veeva)

Job description

Responsibilities

• Draft, negotiate, and finalize clinical trial agreements (CTAs), confidentiality agreements (CDAs), budgets, and other site-related documents in collaboration with internal teams and external parties.
• Serve as the primary point of contact for sites and sponsors regarding site contract and budget negotiations.
• Work cross-functionally with project management, legal, finance, and clinical teams to ensure timely execution of site agreements.
• Track contract status and maintain documentation within the contract management systems and (TMF).
• Identify and elevate contractual and budgetary issues for resolution.
• Maintain templates, SOPs, and best practices to streamline the site contracting process.
• Support audits and inspections by ensuring contract documentation is complete and compliant.

Qualifications

• Bachelor’s degree in Life Sciences, Legal Studies, Business, or a related field (required).
• 2+ years of experience in site contract negotiation within a CRO, sponsor, or academic research organization (required).
• Familiarity with clinical trial budgeting and fair market value (FMV) principles.
• Strong knowledge of clinical research processes, ICH-GCP, and regulatory requirements.
• Excellent negotiation, communication, and interpersonal skills.
• Detail-oriented with strong organizational and time management abilities.
• Proficiency with Microsoft Office and contract management systems (e.g., CTMS, Veeva, or equivalent).
• Ability to manage multiple projects and deadlines in a fast-paced environment.

Preferred Qualifications

• Experience with global site contracting (e.g., EU, APAC, LATAM regions).
• Familiarity with Master Service Agreements (MSAs) and country-specific legal considerations.
• Legal background or paralegal certification (a plus, but not required).