Site Contract Administrator

Voith GmbH Group; York (York County); On-site; USD 65,000 - 105,000; Full time

Job summary

Voith Group in York, PA is seeking a Site Contract Administrator to join our Commercial and Project Management teams on-site for the duration of the project. The SCA will document events, support contract compliance, and assist in managing changes, claims, and variations with site and project teams.

You will track milestones, prepare status reports, and ensure adherence to scope, budget, and schedule, while maintaining compliance with policies and regulations.

Qualifications

• Bachelor’s degree in business administration, engineering, or related field.
• 3+ years experience on an active construction site.
• Strong knowledge of contracts, clauses, and ability to resolve complex contractual issues.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office Suite: Excel, Word, Outlook, PowerPoint.

Responsibilities

• Track contract milestones, deliverables, schedule and payment schedules to ensure timely execution and compliance.
• Prepare reports summarizing contract status, financial exposure, and potential risks for management review.
• Monitor contract performance and ensure all parties adhere to scope, budget, and timeline requirements.
• Ensure compliance with company policies, local regulations, and industry best practices in all contract activities.
• Prevent lost entitlement by documenting delays, changes, customer directions, access issues, and field conditions.
• Identify, document, and communicate potential delays, disruptions, or other project impacts to Commercial and Project Management teams.
• Assist in the preparation and tracking of Project Change Notices with factual documentation and impacts.
• Support timely resolution of contractual issues and disputes through fact gathering and coordination.
• Track contractual notice requirements and support notices related to delays, changes, or other events.

Skills

Contract management

Documentation

Communication

MS Office

On-site construction experience

Education

Bachelor’s Degree in Business Administration, Engineering, or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

The Voith Group is a global technology company. With its broad portfolio of systems, products, services and digital applications, Voith sets standards in the markets of energy, paper, raw materials and transport & automotive. Founded in 1867, the company today has around 20,700 employees, sales of € 4,8 billion and locations in over 60 countries worldwide and is thus one of the larger family-owned companies in Europe.

Voith Hydro is hiring for:

Site Contract Administrator
York, PA

Summary:

Voith is looking for a Site Contract Administrator (SCA) to join our Commercial and Project Management teams on-site for the duration of specified project. The Site Contract Administrator (SCA) serves as the on-site commercial representative responsible for documenting project events, supporting contract compliance, preserving contractual entitlements, and assisting in the management of change orders, claims, and variations. Working closely with Site Management, Project Management, and Commercial Management teams, the SCA helps ensure timely identification and documentation of project impacts, risks, and opportunities.

The SCA will work closely with Site and Field Services personnel, as well as Commercial, Contract Management, and Project Management teams, providing timely documentation, analysis, and commercial support to facilitate informed decision-making.

Responsibilities:

• Track contract milestones, deliverables, project schedule and payment schedules to ensure timely execution and compliance
• Prepare reports summarizing contract status, financial exposure, and potential risks for management review
• Monitor contract performance and ensure all parties adhere to scope, budget, and timeline requirements.
• Ensure compliance with company policies, local regulations, and industry best practices in all contract activities.
• Prevent lost entitlement by making sure delays, changes, customer directions, access issues, and field conditions are documented immediately.
• Identify, document, and communicate potential delays, disruptions, suspensions, or other project impacts to Commercial and Project Management teams.
• Assist in the preparation and tracking of Project Change Notices by capturing facts, photographs, schedule impacts, field conditions, and customer directives.
• Support the timely resolution of contractual issues and disputes through fact gathering, documentation, and coordination with project stakeholders.
• Track contractual notice requirements and support preparation of notices related to delays, disruptions, changes, or other contract events.

Requirements:

• Bachelor’s Degree in Business Administration, Engineering, or related field.
• 3 + years experience working on an active construction site.
• Strong knowledge of contracts, clauses, and ability to resolve complex contractual issues.
• High level of accuracy in reviewing and managing complex contractual documents.
• Excellent written and verbal communication skills for liaising with clients, vendors, and project teams.
• Ability to identify risks, analyze contract terms, and recommend mitigation strategies.Strong time management and multitasking abilities to handle multiple projects and deadlines simultaneously.
• Comfortable operating in fast-paced, evolving project environments and shifting priorities.
• Use of Personal Protective Equipment, Ability to stand for extended periods of time, ability to ascend/descend multiple flights of stairs/ladders, ability to follow all on-site and job-related safety requirements and plans.
• This position requires a full-time, on-site presence at the job site in Ludington, MI. The role requires regular on-site attendance, including up to six days per week during critical project phases. Flexibility and availability to support the project schedule are essential.
• Proficient with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.

Voith US Inc. is an EEO/AA/VEVRAA compliant Federal Contractor and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or any other classification protected by federal, state, or local law. We welcome everyone to apply, especially those individuals who are underrepresented in the industry including people of color, LGBTQI+ community, women, individuals with disabilities (both seen and unseen), Veterans, people of any age or family status. We embrace the competitive advantage that diversity brings and we strive to create a working environment that is inclusive of thought and talent.