Site Administrative Specialist

Thompson Construction Group, Inc.; Brownsville, Northern (TX, KY); On-site; USD 38,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k)

Wellness programs

Career development

Job summary

Thompson Construction Group, Inc. is seeking a Human Resources/Administrative support professional to handle a broad range of HR, payroll and office tasks. You’ll ensure compliance with wage laws, process payroll, manage records, and coordinate with safety and project teams on site.

The role requires strong organizational skills, multitasking ability, and proficient use of Microsoft Office. This on-site position offers a competitive benefits package and room for professional growth within a

Qualifications

• High school diploma or GED required or equivalent work experience.
• Proficiency with Windows, Word, PowerPoint, Excel, and related software.
• Strong written and oral communication, planning and organizational abilities.
• Ability to multitask, prioritize, and work independently or in a team.

Responsibilities

• Ensure compliance with prevailing wage laws by accurately tracking employee work classifications, calculating correct wages, and submitting certified payroll reports.
• Verify workers on government-funded projects are paid the appropriate rates and fringe benefits, requiring knowledge of labor regulations.
• Communicate via memos, meeting notices, and preparation.
• Respond to customer needs and requirements.
• Provide administrative support to all TCG Management.
• Ensure Records Management Policies and Procedures are followed.
• Coordinate with Safety Personnel for new hire orientation.
• Maintain accuracy of HR documentation.
• Ensure payroll reports are accurate and confidential each Monday morning.
• Coordinate and resolve payroll issues.
• Track employee absenteeism and tardiness.
• Process invoicing and billing accurately and confidentially.
• Track purchase orders and budget/material purchases per policies.
• Manage IT/site systems on client sites (upgrades, changes, etc.).
• Other assigned duties.

Skills

Oral communication

Written communication

Planning

Organizational skills

Multitasking

Team player

Attention to detail

Education

High school diploma or GED

Tools

Windows

Microsoft Word

PowerPoint

Excel

Job description

Since its foundation in 1986, Thompson Construction Group, Inc. has grown from a small, local company into one of the largest privately held companies based in South Carolina. Our diverse services portfolio includes capital projects, power services, maintenance services, disaster recovery, hydro consulting and commercial construction. We believe in investing in our employees to help them reach their professional goals, as well as their personal goals. Thompson promotes a work environment that fosters learning, leadership, and development along with a safety culture that never waivers. Thompson is headquartered in Sumter, South Carolina with offices spanning the United States, primarily southeast and central United States.

Position Description

This position will be responsible for p erforming a wide range of human resources, administrative and office support activities for TCG Management to facilitate the efficient operation of the organization. This will be completed in a safe and timely manner with the highest quality possible.

Job Responsibilities

• Responsible to ensure compliance with prevailing wage laws by accurately tracking employee work classifications, calculating correct wages, and submitting certified payroll reports (through Elations Systems).
• Responsible of verifying that workers on government-funded projects are paid the appropriate rates and fringe benefits, often requiring detailed knowledge of labor regulations and compliance procedures.
• Responsible for communication (memos, meeting notices & preparation).
• Respond to customer needs and requirements.
• Provide administrative support to all TCG Management as required.
• Ensure compliance with Records Management Policies and Procedures.
• Work closely with Safety Personnel to coordinate and assist with new hire orientation.
• Ensure accuracy of all HR documentation.
• Ensure that payroll is reported accurately and confidentially each Monday morning.
• Coordinate and provide resolutions for all Payroll issues.
• Track all employee absenteeism & tardiness.
• Ensure all invoicing and billing is processed accurately and confidentially. Resolve all issues and coordinate the resolutions.
• Purchase order tracking. Budget and material purchases. Ensure all procurement transactions are executed consistently against all Policies and Procedures.
• Manage and or coordinate IT & site systems for TCG Operations on client sites (upgrades, changes, etc.).
• Other duties as assigned.

Job Qualifications

• High School diploma or GED Degree or 3 years of relevant work experience.
• Proficiency with key computer applications (Windows, Word, PowerPoint, Excel, etc.).
• Excellent oral, written, planning and organizational skills.
• Must be self-motivated and work individually or in a team environment.
• Ability to multitask and prioritize, and maintain a calm, professional and positive demeanor.
• Detail and deadline-oriented.
• Candidate may be required to pass a drug test and criminal background check based on job location/requirements.
• We strive to provide a competitive compensation and benefits package. This includes but is not limited to medical, dental, vision, life insurance, 401(k), wellness programs and career development.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer, including disabled and veterans.