Site Administrative Secretary

Rocky Mountain School; Goodnews Bay (AK); On-site; USD 34,000 - 47,000; Full time

Job summary

Lower Kuskokwim School District in Goodnews Bay, Alaska seeks a Site Administrative Secretary to support school operations and instructional programs. The role requires strong clerical skills, certifications, and the ability to work with diverse communities.

The position emphasizes confidentiality, data entry in SIS, budget awareness, and coordination of staff schedules, while maintaining effective communication with families and staff across the district.

Qualifications

• High School Diploma or GED required.
• 5+ years clerical experience preferred.
• Proficient in operating office machines.
• Proficient in verbal and written communication.
• Pass district assessment with required proficiency.

Responsibilities

• Maintain confidentiality in all school environments.
• Proficient with Excel, Word and PowerSchool SIS.
• Maintain official files and immunization records; enroll students and schedule in SIS.
• Supervise clerical staff; schedule substitutes as assigned.
• Assist in preparing district packets and posting agendas.

Skills

Clerical experience

Verbal communication

Written communication

Cross-cultural sensitivity

Organizational skills

Education

High School Diploma or GED

Tools

Excel

Word

PowerSchool SIS

Job description

Site Administrative Secretary

Lower Kuskokwim School District (AK) Rocky Mountain School - Goodnews Bay, Alaska Open in Google Maps

This job is also posted in Lower Kuskokwim School District

Job Details

Job ID: 5389660
Application Deadline: Posted until filled
Posted: Sep 26, 2025 7:00 AM (UTC)
Starting Date: Immediately

Job Description

To maintain an efficient office in order to enhance the educational program for students. Qualifications: 1. High School Diploma or GED.
2. Preferred at least 5 (five) years clerical experience or equivalent.
3. Must be proficient in operating office machines.
4. Must be proficient in verbal and written communication skills.
5. Pass the district developed Site Administrative Secretary assessment with the required proficiency rating.
6. Ability to live and work effectively in a cross-cultural, rural Alaskan environment.
7. Maintain an organized office environment.
8. Preferred/Required Yup’ik Speaker (site determination).
9. Ability to carry out duties described below. Duties: 1. Maintain strict confidentiality in all aspects of the school environment.
2. Be proficient using Excel, Word and LKSD approved Student Information System (SIS).” (For purposes of clarity as of FY’13, SIS = PowerSchool).
3. Maintain official school files and reports such as: Updating and submitting annual immunization records and reports. Utilizing SIS to enroll students, enter student/teacher schedules, record attendance. Pulling reports from SIS such as progress reports, report cards, student discipline logs and others as requested by the Site Administrator or District Office.
4. Supervise clerical staff, as assigned.
5. Schedule substitutes for staff, as assigned by the Site Administrator.
6. Assist in preparation of Advisory School Board packet and post the agendas in a timely fashion.
7. Be familiar with and understand budgets, make revisions as necessary as per supervisory direction.
8. Understand, process, manage and maintain accurate records of all fiscal activities per supervisory direction, for example: Tracking p-card expenses, receipts and completing the monthly report on-line. Completing and tracking MRF’s. Maintaining updated PCN’s. Collecting and processing Timesheets and Leave Reports Submitting Contract Extensions. Assuring all hiring paperwork is submitted including I-9’s. Creating and posting ads in the village for events, elections and job openings.
9. Keep informed of school operations and be able to respond to general inquiries and/or emergencies.
10. Manage the office without direct supervision.
11. Arrange transportation for staff and students when necessary.
12. Attend workshops/inservices to enhance and maintain necessary skills.
13. Process and maintain records of all reports pertaining to the efficient operation of the school program.
14. Maintain thorough knowledge of the district’s negotiated agreements, district policy manual, and site specific handbooks/policies.
15. Have a thorough knowledge of the site’s discipline and crisis plans and support their implementation.
16. Assist the site administrator in the public relations of the school.
17. Create and distribute the monthly school newsletter per supervisory direction.
18. Perform other duties as assigned. Position Type: Full-Time
Salary: $29.38 Per Hour

Job Requirements

• At least 5 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required

Contact Information

• Erin Haviland
• PO BOX 305
• BETHEL, Alaska 99559
• Phone: [phone]
• Email: [e-mail]