Signing Agent

Galbreath Costner, LLC; Hickory (NC); On-site; USD 40,000 - 55,000; Full time

Job summary

Galbreath Costner, LLC seeks a diligent Signing Agent to facilitate notarial closings for loans, mortgages, and real estate transactions in Hickory, NC. You will meet clients, verify identities, explain documents, and ensure accurate execution in accordance with legal requirements.

Responsibilities include reviewing documents for accuracy, administering notarial acts, coordinating with lenders and title professionals, maintaining records, and meeting deadlines with a high level of

Qualifications

• Notary Public Certification: commission as notary public in NC or eligibility to become one.
• Real estate knowledge of transactions, mortgage documents, and closing processes.
• Familiarity with real estate laws and regulations to ensure compliance.

Responsibilities

• Printing, organizing and reviewing closing documents for accuracy, completeness, and compliance with legal requirements before signing.
• Verifying the identity of signers and ensuring they understand the documents.
• Administering oaths and applying notarial seals as required by law.
• Communicating with clients to explain the purpose and significance of each document.
• Coordinate with real estate agents, title companies, lenders, and other stakeholders to facilitate closings.
• Maintain accurate records of all documents and adhere to record-keeping procedures.
• Meet closing deadlines and appointments with professionalism.
• Identify and resolve issues during scheduled closings to prevent delays.
• Ensure legality and compliance of notarized documents and the closing process.
• Provide excellent customer service and address client concerns.

Skills

Notarial procedures

Client communication

Record keeping

Time management

Education

Notary Public Certification (NC)

Job description

Signing Agent facilitates the execution of important legal documents such as loan agreements, mortgages, and real estate transactions. Responsibilities include meeting with clients, verifying their identities, explaining the documents they are signing, and ensuring that signatures are executed accurately and in accordance with legal requirements. Attention to detail, professionalism, and commitment to ensuring the integrity of the signing process are essential for a smooth and successful transaction.

KEY RESPONSIBILITIES

Table Signings:

• Printing, organizing and reviewing all closing documents for accuracy, completeness, and compliance with legal requirements before signing.
• Verifying the identity of signers and ensuring they understand the contents of the documents.

Notarization:

• Administering oaths and affirmations when necessary.
• Applying notarial seals and signatures as required by law.

Client Interaction:

• Communicating effectively with clients to explain the purpose and significance of each document being signed.
• Answering client questions and addressing concerns related to the closing process.

Coordination with Stakeholders and Internal Staff:

• Collaborating with real estate agents, title companies, lenders, and other stakeholders to facilitate a smooth closing process.
• Obtain funding approval when needed.
• Confirm receipt of funds and adhere to legal and firm regulations for the releasing of keys and other disbursements.

Record Keeping:

• Maintaining accurate records of all closing documents, adhering to record-keeping requirements and naming conventions.

Time Management:

• Managing time effectively to meet closing deadlines and appointments.

Problem Resolution:

• Identifying and addressing any issues or discrepancies that may arise during the scheduled closing appointment.

Objectives of a Real Estate Signing Agent:

Facilitate Smooth Closings:

• Ensure that the closing process is conducted efficiently and without errors, minimizing disruptions.
• Escalate any issues to paralegal on file

Client Satisfaction:

• Provide excellent customer service to clients, addressing their concerns and ensuring a positive experience.

Legal Compliance:

• Adhere to all relevant laws and regulations governing notary services and real estate transactions.

Accuracy and Precision:

• Guarantee the accuracy and precision of all notarized documents to prevent potential legal complications.

Timely Execution:

• Meet closing deadlines and appointments in a timely manner to avoid delays in the real estate transaction.

Professionalism:

• Maintain a high level of professionalism and integrity in all interactions with clients and stakeholders.

General Responsibilities:

• Participate in maintaining a tidy and organized office environment.
• Assist with general administrative tasks as needed to support team operations.
• Answer incoming calls and direct them appropriately.
• Perform other duties as assigned by management to meet organizational needs.

REQUIREMENTS

• Notary Public Certification: A signing agent must be a commissioned notary public or be eligible to become a Notary Public in the jurisdiction for which they are needed to perform notarial acts as they are responsible for verifying the identity of the signers and ensuring the proper execution of documents.
• Real Estate Knowledge: A solid understanding of real estate transactions, mortgage documents, and the closing process is essential.
• Legal Understanding: Familiarity with relevant real estate laws and regulations is crucial to ensure compliance with legal requirements.