Shipping & Receiving Coordinator

Umicore Group; Quapaw (OK); On-site; USD 22,000 - 33,000; Full time

Job summary

Umicore Group's Electro Optic Materials division seeks a detail-oriented Shipping & Receiving Coordinator to support daily warehouse operations. You will ensure accurate, timely, and compliant handling of inbound and outbound shipments while maintaining organized inventory and documentation.

This role requires using SAP and carrier systems to process paperwork, perform cycle counts, and help resolve shortages or damaged goods.

Qualifications

• High school diploma or equivalent.
• Experience in shipping/receiving or warehouse preferred.
• Experience with SAP or similar ERP is a plus.
• Strong attention to detail and ability to manage multiple tasks.

Responsibilities

• Prepare and package outgoing shipments in accordance with work instructions and customer requirements.
• Verify and process shipping documentation including bills of lading, packing lists, invoices, and purchase orders.
• Receive incoming shipments, inspect for damage or discrepancies, and distribute materials appropriately.
• Report and resolve issues such as shortages, damaged goods, or non-conformance.
• Utilize SAP and carrier systems to manage shipping and receiving transactions; ensure all paperwork is complete and accurate.
• Assist with unpacking and repacking specialized materials; maintain organization of shipping/receiving areas.
• Perform cycle counts and monitor inventory levels of shipping supplies; ensure equipment is in good working condition.

Skills

Attention to detail

Organizational skills

Multitasking

Safety awareness

Education

High school diploma or equivalent

Tools

SAP ERP

Job description

Powering the cars of today and tomorrow. Reducing harmful emissions. Giving unique properties to high-end applications. Giving new life to used metals. As a global advanced materials and recycling group, we develop, produce, and recycle materials for a better life.

About Electro Optic Materials

Power in space. Vision at night. Coatings thinner than human hair. Umicore is a world leader in material solutions for the space, optics and electronics sectors – enabling every day cutting-edge technologies. We guarantee our customers secure access to supply, plus recycling technologies that give materials a new lease of life. To produce materials with even higher performance, and provide recycling to new markets, we cannot stand still. We need to find new ways to do things, discover new solutions and develop new processes. Which is where you come in.

We are seeking a detail-oriented and dependableShipping & Receiving Coordinator to support daily warehouse operations. This role is responsible for ensuring accurate, timely, and compliant handling of incoming and outgoing shipments while maintaining organized inventory and documentation.

Key Responsibilities

• Prepare and package outgoing shipments in accordance with work instructions and customer requirements
• Verify and process shipping documentation including bills of lading, packing lists, invoices, and purchase orders
• Receive incoming shipments, inspect for damage or discrepancies, and distribute materials appropriately
• Report and resolve issues such as shortages, damaged goods, or non-conformance
• Utilize SAP and carrier systems (UPS, FedEx, etc.) to manage shipping and receiving transactions Ensure all shipping and receiving paperwork is complete and accurate
• Assist with unpacking and repacking specialized materials (e.g., germanium, GASIR) Maintain organization and proper identification of shipping/receiving and storage areas
• Perform cycle counts and monitor inventory levels of shipping supplies Ensure shipping and receiving equipment is in good working condition

Qualifications

• High school diploma or equivalent required Previous shipping/receiving or warehouse experience preferred
• Experience with SAP or similar ERP systems is a plus
• Strong attention to detail and organizational skills Ability to manage multiple tasks and meet deadlines
• Basic computer skills and familiarity with shipping software Frequently (50% of workday)
• Standing and walking throughout facility, navigating warehouse and dock areas safely
• Ability to lift push, pull, carry and move materials up to 50 pounds

Your Key Accountabilities

• Executes assigned tasks in SC & P Operations following standard operating procedures and safety/quality requirements.
• Maintains accuracy and completeness of records, documentation, and transactions in line with controls.
• Recognizes issues or inconsistencies and supports the continuous improvement of work procedures and instructions.
• Supports colleagues and responds to stakeholder requests in a timely, professional manner.
• Maintains accurate documentation and records in line with policies and procedures.
• Escalates issues, risks, and deviations promptly to supervisor and follows through on corrective actions.

What we offer

We aim to lead the way. Not just for our customers, but for our employees too. That is why we strive to create a collaborative environment in which we can all succeed, and a culture through which we can all share ideas, develop our expertise and advance our careers. We engage in building an inclusive work culture that offers equal opportunities for all employees irrespective of their diverse backgrounds. As you would expect from a world-leading organisation, we will also reward your contribution with a competitive salary and benefits. With all this and more, imagine what you could do?