Shipping Clerk

Vls-Environmental-Solutions; Montclair (CA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

FSA/HSA

11 company-paid holidays

Employee Assistance Program

Telemedicine

Job summary

VLS Environmental Solutions, LLC is hiring a Shipping Clerk at our Montclair, CA facility to coordinate hazardous waste shipments and maintain DOT/EPA records. You will work with operations to ensure compliant, on-time outbound waste management.

Responsibilities include reviewing manifests, entering shipment data, tracking inventory, and preparing paperwork. Qualifications include a HS diploma and 1–3 years in hazardous-waste shipping or warehouse roles, plus Excel/Word proficiency.

Qualifications

• High School Diploma or GED is required.
• 1–3 years of shipping hazardous waste experience preferred.
• 1–3 years of warehouse experience preferred.
• Proficiency in Excel and Word.
• Strong attention to detail and organization.
• Track and report all variances in real-time.

Responsibilities

• Review outgoing hazardous-waste manifests, bills of lading, shipping papers and waste profiles for accuracy.
• Enter shipment data into the facility tracking system with container and destination details.
• Track shipment dates and holding times to ensure 10-day regulatory compliance.
• Maintain accurate daily inventory by waste stream, location and status.
• Verify container counts, IDs, weights, descriptions and waste codes against documents.
• Coordinate pickup and delivery with dispatchers, drivers and facilities.
• Prepare outgoing paperwork and driver document packages.
• Document transfers between transporters and obtain required signatures.

Skills

Leadership

Communication

Problem solving

Attention to detail

Organization

Data entry

Inventory awareness

Education

High School Diploma or GED

Tools

Excel

Word

Job description

VLS Environmental Solutions, LLC, is a recognized leader in providing sustainability solutions, with three divisions providing industry-leading services. With a mission to innovate solutions to meet clients' sustainability goals, VLS has over 1,200 employees in 40+ locations across North America.

VLS Waste Services provides customized waste processing solutions for hazardous and non-hazardous industrial and commercial waste, including landfill diversion and sustainability programs, solidification of liquid waste, recycling, wastewater treatment, and waste sequestration.

Railcar Services

VLS Railcar Cleaning and Repair Services division provides specialty cleaning services for difficult-to-clean products, including chemicals, hardened materials, and pressurized gases, and comprehensive repair services for certified full-service repairs, tank car qualifications, and maintenance.

Marine Services

VLS Marine Services division offers state-of-the-art barge cleaning, repair, and gas-free facilities for various chemical solvents and downstream petroleum products.

Job Summary

Role Summary

The Shipping Clerk position coordinates and documents the safe and timely movement of hazardous waste out of the transfer station while maintaining accurate inventory and DOT/ EPA regulatory shipping records. This role will work cooperatively with the facility operations to ensure outbound waste is managed in accordance with operational management plans.

Job Duties

• Review outgoing hazardous-waste manifests, bills of lading, shipping papers, waste profiles and supporting documents for completeness and accuracy.
• Enter shipment, container, customer, transporter and destination information into the facility tracking system.
• Track each shipment’s arrival date and storage time to ensure waste leaves the facility within the applicable 10-day holding period.
• Maintain an accurate daily inventory of drums, totes and other containers by waste stream, location and shipment status.
• Verify container counts, identification numbers, weights, descriptions and waste codes against shipping documents.
• Confirm that shipments are assigned to approved transporters and designated receiving facilities.
• Coordinate pickup and delivery schedules with dispatchers, drivers, customers, operations staff and disposal or recycling facilities.
• Prepare outgoing paperwork and assemble driver document packages.
• Document transfers between transporters and obtain required signatures and dates on manifests.
• Communicate loading priorities and shipment requirements to warehouse and forklift personnel.
• Perform general clerical duties, including scanning, filing, emailing documents, answering calls and preparing reports.

Requirements

• High School Diploma or GED.
• 1 to 3 years of shipping hazardous waste strongly preferred.
• 1 to 3 years of warehouse experience preferred but not required.
• Strong leadership skills, oral and written communication skills.
• Proficiency in Excel and Word.
• Sound problem solving ability is a must.
• Strong attention to detail and organization.
• Track & report all customer variances in real-time.
• Computer skills and knowledge of data entry and inventory software programs.Oversee accurate and timely generation of shipping documents and logs.Ability to stand, bend, stoop, kneel and reach.Professional phone etiquette and ability to relay technical information between departments.

  Pay Range

  $20.00 - $25.00

  What's in it for you!

  At VLS our employees are the core of our business. As such, we value our employees' physical, mental, and financial wellbeing by providing first class, high value benefits and resources that are centered around a proper work-life balance.

  Physical and Mental Wellbeing:

  VLS is committed to supporting our employees' physical and mental health by providing:

  • Medical, Dental and Vision Insurance - Based on each employee's need, we offer various high quality, low-premium medical, dental and vision plans, which include our first-in-class concierge service (available in Spanish) and 2nd MD Offering.
  • Flexible Spending Accounts (FSA) and Healthcare Saving Accounts (HSA) -- Set aside pre-tax money to use toward your health care spending. VLS provides an employer contribution to all HSA accounts.
  • Time Off - We offer 11 (eleven) company-paid holidays, in addition to our paid time off and voluntary time off plans.
  • Employee Assistance Program -- 24/7 assistance and counseling services that are 100% confidential and free to all employees and their dependents.
  • Telemedicine -- All employees and dependents receive free virtual visits by licensed practitioners any time, any day...including holidays!

  Financial and Retirement Planning:

  At VLS we offer the following to assist our employees with planning around their finances and saving for retirement:

  • 401(k) - Generous 401(k) matching program after 90 days of employment. VLS will match up to 5% of your pay every pay period. Matching contributions are 100% vested immediately.
  • Life and Disability Insurance -- Employer-paid life insurance, along with short-term and long-term disability coverage provided to all full-time employees.
  • Voluntary Life Protection Plans -- Employees and their dependents can elect coverage in our voluntary life/add, critical illness, hospital indemnity and accident plans.
  • Rewards and Recognition Programs -- We celebrate our employees! From birthdays to anniversaries and other various milestones/achievements, we have programs in place to recognize our employees.
  • Financial Planning - Free One on One financial planning with a certified Financial Planner/Coach.
  • Employee Discount - Employee Discount Program for savings on everyday goods and services at various retailers throughout the US.

  EEO is the Law