Shipping Clerk

Viking Pump, Inc.; Cedar Falls (IA); On-site; USD 42,000 - 56,000; Full time

Job summary

IDEX is seeking a Shipping Coordinator in Cedar Falls, IA to support the Operations team with transportation coordination and invoicing in line with order routing and customer specifics. The role involves coordinating with the Shipping Department, contacting freight carriers, and consolidating distributor orders for domestic and export.

Responsibilities include producing shipping docs, bills of lading, and ensuring timely close of orders in JD Edwards and RF Smart, while maintaining accurate

Qualifications

• High school diploma or equivalent required.
• Experience in manufacturing or industrial setting preferred.
• Ability to produce accurate and detailed shipping documentation.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate with Shipping Department to consolidate order releases.
• Contact freight carriers and forwarders for order pickup.
• Consolidate distributor orders for domestic and export.
• Electronic transmission of ship notification details and invoices for specific customers.
• Generate the truck bill of lading and air bills.
• Responsible for all send outs and debit memos.
• Maintain files for freight bills and air bills; ensure policy compliance.
• Be responsible for carrier routing guides and coverage knowledge.
• Close all shipped orders daily in JD Edwards and RF Smart as required.
• Assist with tracking and proof of delivery requests.
• Create shipping labels, packing lists and other documents for shipment.
• Act as back up when needed for other team members.

Skills

Shipping coordination

Carrier liaison

Documentation accuracy

Multitasking

Microsoft Office

Education

High school diploma or equivalent

Tools

JD Edwards

RF Smart

ERP systems

Excel / spreadsheets

Job description

If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact.

With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses (https://www.idexcorp.com/our-businesses/business-segments/) around the globe, chances are, we have something special for you.

Primary Function

Support the Operations team through coordinating the transportation and invoicing of products in conformance with the order routing instruction, routing letter, order schedule date and/or specific customer instructions either verbal or written.

Primary Duties And Responsibilities

• Coordinate with the Shipping Department to consolidate order releases.
• Contact Freight carriers and freight forwarders for order pickup.
• Consolidate distributor orders: domestic & export. Noting any special routings, instructions, or shutdowns.
• Electronic transmission of ship notification details and invoices for specific customers.
• Generate the truck bill of lading and air bills.
• Responsible for all send outs and debit memos.
• Maintain files for freight bills and air bills. Practice record retention of files in accordance to corporate policy.
• Be responsible for carrier routing guides, carrier contact information and knowledgeable of carrier coverage.
• Close all shipped orders daily in JD Edwards and/or RF Smart as required.
• Assist with tracking and proof of delivery requests.
• Create shipping labels, packing lists and other documents necessary for shipment.
• Act as back up when needed for other individuals on the Product Distribution team.

Education And/Or Experience Requirements

• High school diploma or equivalent required.
• Previous related experience in a manufacturing or industrial setting preferred.

Other Special Requirements

• Ability to produce accurate and detailed shipping documentation.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent organizational skills and attention to detail.

Computer Skills

• Proficient with Microsoft Office products including, but not limited to, Word, Excel, and Outlook
• Proficient with, or the ability to learn, ERP and related systems.

Work Environment Requirements

• Ability to move within office and manufacturing complex, write by hand and keyboard, and perform general office functions.
• Ability to communicate by speech and hearing via phone and in person.
• Visual acuity needed for close detail work and computer use.
• General manufacturing, warehouse and office environment.

ORGANIZATIONAL RELATIONSHIPS

• Must have the ability to effectively communicate with customers, Freight Carriers, vendors/suppliers and all levels of corporate and company personnel.

Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?

IDEX is an Equal Opportunity Employer . IDEX gives consideration for employment to qualified applicants without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other consideration or protected category made unlawful by federal, state or local laws.

Attention Applicants: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact our Talent Acquisition Team at [e-mail] for assistance with an accommodation. These contact tools may be used only by individuals with a disability for accommodation requests. Do not inquire as to the status of an application.

Job Family: Operations

Business Unit: Viking Pump