Shipping and Receiving Coordinator

Blue Bottle Coffee; Berkeley (CA); On-site; USD 31,000 - 44,000; Full time

Job summary

Blue Bottle Coffee is seeking a Shipping and Receiving Coordinator in Berkeley, CA to manage deliveries, shipments, and inventory for the production department. The role involves coordinating with internal teams and external vendors, verifying inbound items in Netsuite, and maintaining accurate records.

A strong focus on organization and hospitality is required. The position is full-time and hourly, with a schedule of Monday–Friday, and requires production experience, comfort with computers, and

Qualifications

• Production experience preferred.
• Ability to read, write and speak English proficiently.
• Comfort with computers and software applications.

Responsibilities

• Coordinate with internal teams and third-party vendors for deliveries and schedules.
• Verify inbound items against Purchase Orders in Netsuite.
• Maintain and organize inventory of production materials and shipments.
• Prepare shipments for cold storage and other locations.
• Reconcile pricing and orders with purchasers and finance as needed.
• Ensure accurate delivery to cafes and Blue Bottle facilities.
• Keep the shipping area clean and well stocked.

Skills

Team player

Clear communication

Hospitality

Organizational skills

Tools

Netsuite

Job description

At Blue Bottle, our mission is to connect the world to delicious coffee. From seed to cup, we elevate the craft of coffee in everything we do. We strive to build a better tomorrow by investing in what matters: a sustainable future for our people, the company, and our planet.

About the job

Our shipping and receiving coordinator works with our internal teams and external vendors to ensure our cans and concentrates are delivered to cold storage. Additionally, our shipping and receiving coordinator works diligently to monitor and maintain inventory levels of production materials, unpacks and examines all incoming and outgoing shipments, and stocks assets and supplies when available.

This is a full-time, hourly position. You will be a critical member of the production department, a team united by the basic love of producing great coffee.

The schedule is: Monday - Friday 7:30am-4:00pm.

You Will

• Communicate among Blue Bottle facilities and coordinate with internal delivery teams and third party shipping and delivery vendors.
• Create, manage and receive delivery schedules to be shared with all departments and external vendors.
• Use Netsuite and other systems to verify all inbound items are accurate and match the Purchase Order provided.
• Promptly notify internal departments of delivery arrivals.
• Partner with regional managers and teammates to ensure accurate and timely delivery to each cafe or Blue Bottle facility.
• Keep the shipping and receiving space clean, tidy and well stocked with shipping supplies.
• Work with purchasers and finance teams when orders or pricing are inaccurate.
• Maintain and be responsible for all outbound items and provide proper paperwork to each department and in Netsuite.
• Unpack and examine incoming shipments, reject damaged items, record shortages and communicate with shippers to rectify damages and shortages.
• Stock and organize received materials within the facility, making them accessible to our production team.
• Monitor and maintain inventory levels of production materials, updating inventory reorder points and reorder quantities as needed
• Prepare shipments for cold storage and elsewhere as necessary.
• Sign-off on all delivery accuracy.
• Be ready and willing to assist our facility teams with shipping coordination.
• Charge the forklift, schedule all preventative maintenance and ensure safe forklift operation.
• Follow and support all Food Safety, Quality, and Good Manufacturing Practices rules and regulations.

You Are

• A team player who thrives when working with teammates and excels when focused on independent tasks.
• Crystal clear in your communication.
• The consummate professional, always engaging in hospitality toward all team members and guests.
• An excellent organizer who continuously tweaks systems toward efficient ease of use.

You Have

• A love and respect of delicious food, coffee and pastries.
• Production experience.
• Experience and comfort working with computers and software.
• The ability to read, write and speak English proficiently.

Physical Requirements

This role is a physical one and the physical demands outlined below are representative of those that must be met for a team member to be successful in the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job which we’ve mapped out below.

You have:

• The ability to stand, walk, sit for long periods of time (at least 8 hours per day and 5 days per week)
• The use of hands to handle or feel and the ability to reach with hands and arm
• The ability to stoop, kneel, or crouch
• The ability to squat, bend, twist and reach for items below waist level or above shoulders
• The ability to lift, push/pull, carry and/or move up to 50 pounds
• The ability to listen and speak
• The ability to climb ladders, stairs, ramps and uneven floor and/or surfaces as needed
• The ability to have close visual acuity to perform repetitive visual checking, counting, spotting small defects, determine accuracy of numbers and package

$27 - $27 an hour

At Blue Bottle Coffee, you’ll be a vital part of our guests’ experience and a crucial link in delivering the most delicious coffee we can find to every person who walks through our doors, be it in person or online. If you’re ready to bring beautiful and thoughtfully rendered experiences to life.

Blue Bottle is an Equal Opportunity Employer. We value an open mind, dedication to work, and a collaborative spirit. We hire based on these qualities, a job’s requirements, our business’s needs, and an applicant’s qualifications. We do not tolerate discrimination or harassment of any kind in the hiring process or in the workplace.

We comply with the ADA and provide reasonable accommodations that allow qualified applicants/employees to perform the essential functions of the job. We also provide reasonable religious accommodations to applicants/employees to allow them to practice their bona fide religious beliefs. To request an accommodation, contact your People Partner.

We may refuse to hire relatives of present employees if doing so could result in actual or potential problems in supervision, security, safety, or morale, or if doing so could create other conflicts of interest.

We will consider employment-qualified applicants with arrest and conviction records.

We participate in E-Verify. We will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the U.S. We will only use E-Verify once an employee has accepted a job offer and completed the Form I-9.