Shared Research Facilities Assistant Operations Director (Temporary)

University of Washington; Seattle (WA); On-site; USD 88,000 - 120,000; Full time

Job summary

University of Washington is seeking a Shared Research Facilities Assistant Operations Director (Temporary) to administrate data for the university-wide Shared Research Facilities & Resources program. The role focuses on inventory, asset classification, and governance to ensure high-quality, searchable data across campuses.

You will partner with facility managers and university departments to maintain records, drive data standards, and support onboarding of new resources while coordinating with

Qualifications

• Bachelor’s degree in business administration, information systems, public administration, research administration, data analytics, a scientific or technical discipline, or a related field; and two to four years of relevant professional experience
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Responsibilities

• Lead data governance and system administration for the Shared Research Facilities & Resources Directory and Asset Inventory.
• Manage data collection, validation, entry, maintenance, and quality assurance for research facilities, services, and equipment.
• Coordinate with facility managers and departments to maintain resource records and update classifications.
• Develop data standards and procedures to improve searchability and reporting across the catalog.
• Engage with campus partners to support onboarding, access, and stakeholder communications.

Skills

Data governance

Resource data management

Stakeholder engagement

Business analysis

Process documentation

Education

Bachelor’s degree in business administration, information systems, public administration, research administration, data analytics, or related field

Job description

Job Description

The Office of Research has an outstanding opportunity for a Shared Research Facilities Assistant Operations Director (Temporary) to join their team.

About this Opportunity

Reporting to the Assistant Vice Provost for Shared Research Facilities, the Shared Research Facilities Assistant Operations Director (Temporary) serves as the primary administrator and business process analyst for the University of Washington’s Shared Research Facilities & Resources initiative, which provides researchers access to specialized equipment, facilities, and services across the University. The position is responsible for developing, maintaining, and enhancing a University-wide searchable inventory and catalog of shared research resources, ensuring data quality, standardized asset classification, and accurate representation of research equipment and services available to the UW research community.

Key Responsibilities

• 40% - Research Resource Data Management and Systems Administration
  • Serve as primary business administrator for the Shared Research Facilities & Resources Directory and Asset Inventory.
  • Manage data collection, validation, entry, maintenance, and quality assurance for research facilities, services, and equipment.
  • Work with facility managers and departmental representatives to establish, update, and maintain resource records.
  • Develop procedures and business rules for ongoing data governance and system administration.
  • Monitor system content to ensure information remains current, accurate, and accessible to users.
  • Coordinate access, permissions, and user support functions related to the resource catalog.
• 25% - Business Analysis, Asset Classification, and Data Governance
  • Analyze institutional inventory, procurement, and asset-management data to identify research assets eligible for inclusion in the shared research facility program.
  • Work with University partners to develop and maintain standardized nomenclature and classification structures for research equipment and services.
  • Review newly acquired research assets and determine appropriate categorization and metadata standards.
  • Evaluate reporting requirements and translate business needs into data management solutions.
  • Develop data standards that improve searchability, reporting, and resource discoverability.
• 20% - Stakeholder Engagement and Program Coordination
  • Serve as an Office of Research point of contact for research facilities, departments, Equipment Inventory Office, Procurement Services, MAA, and other campus partners.
  • Consult with stakeholders regarding resource listings, equipment classification, service offerings, and directory requirements.
  • Facilitate onboarding of new facilities and resources into the shared research facility system.
  • Participate in UW and peer-institution networks focused on research infrastructure and shared resources.
  • Local and out-of-state travel as needed to engage with peer-institution facilities, attend meetings, and represent the program.
• 15% - Outreach, Communications, and Program Promotion
  • Coordinate outreach activities that increase awareness and utilization of shared research facilities.
  • Support shared research facilities fairs, workshops, presentations, promotional events, and other engagement activities.
  • Develop communications materials and website content supporting resource visibility and accessibility.
  • Collaborate with MAA and facility leadership regarding questions related to recharge centers, service offerings, and resource information.
  • Track program metrics and prepare reports demonstrating usage, growth, and impact.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Bachelor’s degree in business administration, information systems, public administration, research administration, data analytics, a scientific or technical discipline, or a related field, and two to four years of relevant professional experience; or equivalent combination of education and experience.

• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

About the Team

https://research.washington.edu/research/

Compensation, Benefits and Position Details

Pay Range Minimum:

$87,984.00 annual

Pay Range Maximum:

$120,000.00 annual

Other Compensation:

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a temporary position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.