Session Committee Assistant

State of Oregon; Salem, Northern (OR, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

State of Oregon seeks 15–20 limited-duration Session Committee Assistants to support the 2027 Legislative Session. Positions are full-time, on-site at the State Capitol in Salem, January through June 2027, offering a front-row view of the legislative process in a fast-paced, nonpartisan environment.

You will provide neutral logistical and administrative support to committees staffed by the Legislative Fiscal Office, Legislative Revenue Office, and Legislative Policy and Research Office.

Qualifications

• Associate’s degree and 1 year of clerical/document coordination and customer service experience.
• Equivalent combination of education/experience may substitute for 1 year.
• Bachelor’s degree in political science, public policy, or business preferred.

Responsibilities

• Acquire basic understanding of the legislative process.
• Provide neutral, nonpartisan logistical and administrative support to committees.
• Create meeting agendas as directed by committee analysts.
• Operate meeting recording systems and log meetings.
• Prepare meeting rooms and facilitate on-site and hybrid participation.
• Record motions and votes; manage confidential documents.
• Maintain electronic files per public records law.

Education

Associate’s degree

Bachelor’s degree (preferred)

Tools

MS Teams

Windows 11

Job description

**Come serve the Oregon Legislative Assembly as a Nonpartisan Administrative Professional!**The Oregon legislature is seeking 15-20 **limited-duration Session Committee Assistants** to support the 2027 Legislative Session. These roles offer a unique front-row seat to the legislative process and an opportunity to serve in a fast-paced, nonpartisan environment.These are **limited-duration, full-time positions, on-site** at the State Capitol in Salem, Oregon, beginning in January 2027 and ending as committee work closes in June 2027.**What You Will Do**Provide neutral, nonpartisan **logistical and administrative support** to committees staffed by:* Legislative Fiscal Office (LFO)* Legislative Revenue Office (LRO)* Legislative Policy and Research Office (LPRO)**What You Will Not Do**This position does not craft, shape, or influence legislative policy, or perform research.**Your Key Responsibilities*** ****Acquire and develop a basic understanding of the legislative process***** Deliver excellent customer service to elected officials, staff, stakeholders, and the public* Create meeting agendas as directed by committee analysts* Operate and monitor meeting recording systems, and create accurate meeting logs* Prepare meeting rooms and facilitate public participation in on-site and hybrid meetings* Record motions and votes, and handle confidential documents according to legislative procedure and policies* Create and maintain electronic files in accordance with Oregon public records law* Protect and adhere to the agency’s nonpartisan status and standards**Your Skills and Experience*** Experience prioritizing multiple tasks and working efficiently within tight deadlines* Excellent organizational, customer service, and communication skills with close attention to detail* Ability to stay nonpartisan, maintain confidentiality, exercise discretion, and act professionally* Experience using MS Teams and other video conferencing tools* Proficiency with Windows 11 (MS Word and Outlook) and an ability to quickly learn internal systems and software**You Are*** Able to work independently and collaboratively with limited direct supervision* Flexible, dependable, and willing to support others* Willing to comply with established rules, policies, and procedures* Respectful and honest in professional relationships; patient and empathetic toward individuals from diverse backgrounds, including peers and members of the public* An Oregon resident *before* starting the position**Working Conditions*** Work is primarily performed in a professional office setting with frequent daily computer and office‐equipment use.* Consistent and reliable attendance is essential to meet operational and statutory deadlines and may require extra hours on evenings, weekends, and holidays during heavy workload periods, especially during legislative session.To view the position description in its entirety, please click here.**MINIMUM QUALIFICATIONS*** Associate’s degree, AND* One (1) year of experience preparing and maintaining documents, providing customer/client service, and providing clerical coordination for a project, program, or organizationOR* An equivalent combination of education and experience sufficient to demonstrate the ability to perform the duties of the position. An additional degree may substitute for one year of experience.**Preferred Qualifications*** Bachelor’s degree in political science, business administration, or public policy* Understanding of, or experience with, the legislative process**TO APPLY:*** **IF YOU ARE NOT A STATE EMPLOYEE**: To apply for this position, follow the \"Apply\" link and complete the application & questions online. If this is your first time applying in our new system \"Workday\", you will need to create a new user profile. You can even drag and drop your resume into Workday, and it will read and generate your Work History! Be sure to attach a cover letter and resume.* **CURRENT STATE EMPLOYEES**: Login to Workday using the Career app on your Home Page. *Prior to clicking \"Apply\"*, update your employee profile to reflect your Education, Skills, and Job History (including your current job).* **Attach your current cover letter and resume. Applications submitted without both documents may not be reviewed.** Do not attach extra documents. Only documents requested in this posting will be reviewed. **Your cover letter must clearly describe:** + Why you are interested in the position + How your work history applies to this position* Please monitor your Workday account, as all communication will be sent to you through this system. You must have a valid e-mail address to apply.* **This announcement closes at 11:59 PM on the close date listed.****SPECIAL INFORMATION****:*** The Capitol building is located at 900 Court Street NE, Salem, OR 97301. Regardless of any remote work agreement granted by your Appointing Authority in accordance with Legislative Branch Personnel Rule 26, you may be required to report to the Capitol Building under short notice. Every effort will be made to provide reasonable notice. While working from home, personal, stable, and high-speed internet access will be required to perform the functions of this position.* Oregon state government provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235. If you are requesting veterans' preference, you may receive an additional questionnaire in your Workday account. In order to ensure your privacy, we are asking that you complete the Veterans’ Questionnaire and attach your qualifying military documents at that time. This questionnaire will be sent to your Workday account after you submit your application. We ask that you complete the questionnaire before the application deadline; extensions may be granted if necessary and reasonable. For questions about documentation, please visit: Veterans Resources. Or call the Oregon Department of Veterans' Affairs at: 1-800-692-9666.* The salary in this job posting reflects the base salary without contributions to the Public Employee Retirement System (PERS). Employees eligible for PERS will have their salary increased by 6.95% and 6% will be automatically subject to a mandatory employee contribution to PERS.* The work experience and/or education section of your application must clearly demonstrate how you meet all the minimum and desired skills listed above.* An offer including salary will not be extended until an equal pay analysis is completed pursuant to ORS 652.220 and 659A.357. An equal pay analysis will be conducted utilizing the education and work experience section of the legislative application.* Work Authorization: The Oregon State Legislature does not offer visa sponsorships. On the first day of employment, all hires will be required to complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States. In addition, hires will have three business days from their first day of employment to present documents that establish employment authorization and identity. The Oregon State Legislature is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.* If you have questions regarding this recruitment, or need assistance to participate in the application process, please contact Aimee Steketee, Human Resource Analyst, at [e-mail] or [phone].* The Oregon State Legislature is an Equal Opportunity Employer, committed to Workforce Diversity.