Service Writer

Riggs Cat; Osceola (AR); On-site; USD 32,000 - 52,000; Full time

Job summary

Riggs Cat is seeking a Service Writer to be the main point of contact for customers in the Service Department. You will coordinate repairs, process work orders, and handle administrative tasks to keep service running smoothly.

You will interview customers, prepare cost estimates, and communicate with technicians to expedite repairs, ensuring accurate invoicing and excellent customer satisfaction.

Qualifications

• High school diploma or equivalent and related training or experience.
• Ability to read, analyze and interpret documents, procedures, and schematics.
• Ability to write routine reports and correspondence; basic math skills.
• Knowledge of budgeting and cost/revenue projections is a plus.

Responsibilities

• Serve as the primary customer contact for the Service Department and coordinate repairs.
• Maintain the service office area to present a professional image to customers.
• Process work orders and outside purchases; conduct customer machine inspections.
• Communicate with customers and technicians to expedite repairs.
• Develop cost estimates and communicate costs, parts, and labor to customers.
• Schedule drop-off and pickup with customers and maintain regular repair updates.
• Enter repair details in BMTS software and prepare repair instructions.
• Perform administrative duties and step in for the supervisor when needed.

Skills

Communication skills

Reading documents

Reports writing

Basic math

Budgeting knowledge

Education

High school diploma or equivalent

Tools

BMTS software

Job description

Description

The Service Writer is responsible for the main point of customer contact for Service Department and all associated repair coordination and administrative functions.

What You’ll Do

• Receive incoming calls and serve as primary customer contact with Service department.
• Maintain common areas of service office to present a professional, well-organized image to our customers.
• Conduct initial customer interview and process work orders and outside purchases.
• Conduct customer machine inspections
• Main source of communication for customers (both internal and external)
• Price and sell service.
• Research service information and technical information and communicate to Technician to expedite repairs.
• Substitutes in absence of Supervisor for administrative functions.
• Maintain Service files.
• Performs any other duties necessary to improve customer satisfaction, PINS, and profitability
• Develop cost estimates, logging needed parts and the time needed for repairs
• Convey all necessary information regarding costs, parts, work and Technicians to customers
• Call the customer to arrange appointments for drop-off and pickup
• Maintain regular communication with customer during repair time
• Contact customers in the case of additional work to relay the details and extra costs
• Enter the details of repair jobs in BMTS service software and prepare repair instructions

Requirements

WHAT YOU’LL NEED

• High school diploma and/or one to three months related experience and/or training
• Ability to read, analyze and interpret documents, procedures, and schematics
• Ability to write routine reports and correspondence.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Basic math abilities including addition, subtraction, multiplication and division.
• Ability to calculate figures and amounts such as percentages and discounts.
• Ability to review summary figures, identify trends and analyze impact relative to areas of responsibility.
• Knowledge and experience in budgeting and cost/revenue projections
• Availability to work hours that are normally regular business hours, but weekend, holiday and evening work may be required to get a job completed on time.
• Tolerance for performing complex tasks with numerous interruptions.
• Experience with BMTS software is a plus

IMPORTANT INFORMATION

While performing the duties of this Job, the employee is occasionally required to lift and/or move

up to 50 lbs. Standing, walking and meeting activities are required frequently throughout the workday.

Employee must be able to process paperwork and utilize office equipment (including personal computer, phone, etc.). A large portion of the day is spent communicating orally in person and by phone. Normal sight or corrected vision is required to read documents and use standard computer terminals. Ability to move around continuously throughout the service department.

Work may involve moving or lifting of light to moderately heavy materials or equipment requiring physical strength and agility to withstand the strain of manual work.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is considered safety sensitive.

The noise level in the work environment is usually moderate to loud when outside of the office setting/in shop/on yard.

Required travel is very minimal – minus scheduled trainings at Corporate.

The Job description is subject to change by the employer as the needs of the employer and requirements of the job change.

EEO/AA

FLSA: Hourly, non-exempt

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)