Service & Route Coordinator

Culligan By WaterCo; Bellingham (WA); On-site; USD 29,000 - 41,000; Full time

Job summary

Culligan by WaterCo in Washington state seeks a Service/Route Coordinator to manage customer interactions, schedule service, and support field technicians.

You will optimize routes, maintain accurate records, and drive improvements in operations and customer satisfaction through proactive communication.

Strong organizational skills, problem-solving, and CRM proficiency are valued.

Qualifications

• High school diploma or equivalent required; higher degree preferred.
• Experience with IFS or Salesforce and MS Office is expected.
• Customer service, route coordination, or operations experience preferred.

Responsibilities

• Handle inbound/outbound customer calls and greet walk-ins.
• Schedule service appointments, deliveries, and follow-ups.
• Create and manage service tickets, review schedules, and assign tasks to technicians.
• Optimize routes for field teams to maximize efficiency and minimize travel time.
• Track work orders, ensure accuracy, and support field teams with scheduling issues.

Skills

Verbal & written communication

Organizational skills

Problem solving

Attention to detail

Multitasking

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree in Business Administration/Operations Management

Tools

IFS

Salesforce

Microsoft Office

Job description

Join Culligan by WaterCo as a Service/Route Coordinator!

Are you an organized, customer-focused professional who thrives in a fast-paced environment? Do you enjoy problem solving and optimizing processes to improve efficiency? If so, Culligan by WaterCo is looking for a Service/Route Coordinator to join our team!

At Culligan, we are passionate about providing top-quality water solutions to homes and businesses. As a member of our team, you will play a critical role in ensuring smooth operations, enhancing customer experiences, and supporting our field technicians.

Pay:

$25/hour

Description

The Service/Route Coordinator is a key member of the operations team, responsible for managing customer interactions, coordinating service schedules, optimizing routes, and supporting field operations. This role ensures efficiency and accuracy in scheduling, account management, and operational processes, contributing to an excellent customer experience.

Specific Job Function

Customer Interaction & Support

• Handle inbound and outbound customer calls with professionalism and empathy.
• Greet and assist walk-in customers.
• Resolve customer inquiries, concerns, and complaints efficiently.
• Schedule service appointments/deliveries and follow-up communications.
• Conduct outbound calls to generate revenue and promote services.

Service/Route Coordination & Scheduling

• Create and manage service tickets, preventive maintenance actions, and work orders.
• Review service schedules and assign tasks to field service technicians.
• Optimize routes for field service teams to ensure minimal travel time and maximum efficiency.
• Adjust schedules as needed based on availability, emergencies, or cancellations.
• Track service completion and follow up on open work orders. Process and review work orders to ensure accuracy and compliance.
• Collaborate with field teams to resolve scheduling conflicts and operational issues. Assist field teams with support requests and maintain effective communication.

Account & Equipment Management

• Set up and maintain accurate customer records in the system.
• Process customer cancellations and ensure proper documentation. Facilitate the collection of equipment after cancellations and update account statuses.
• Coordinate the collection or replacement of rental equipment.

Operational & Administrative Support

• Monitor call volumes and identify support needs.
• Assist with special projects and reporting as required.
• Continuous Improvement & Training
• Propose process improvements to enhance efficiency and customer satisfaction.
• Contribute to team discussions to optimize operational workflows and identify improvement opportunities.
• Participate in ongoing training and development initiatives.
• Support special projects and initiatives as assigned by management.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Operations Management, or a related field (preferred).
• Proficiency in IFS, Salesforce, or similar systems, with strong Microsoft Office Suite skills.
• Excellent verbal and written communication for effective customer and team interactions.
• Strong organizational skills, with the ability to multitask and prioritize in a fast-paced environment.
• Proven problem-solving abilities to address scheduling and operational challenges.
• Attention to detail and accuracy in managing records, invoices, and schedules.
• Previous experience in customer service, route coordination, or operations (preferred).

Competencies

To perform the job successfully, an individual should demonstrate the following competencies in this position:

Resourcefulness Customer Focus Team Player

Attention to Detail Integrity Organizational/Planning

Communication Analytical Judgment/Decision Making

Equal Opportunity Statement

Decisions and criteria governing the employment relationship with all employees at Culligan by WaterCo are made in a non-discriminatory manner, without regard to race, color, creed, religion, national origin, sex, marital status, pregnancy, disability, sexual orientation, gender expression, veteran status, age, FMLA status, or any other factor determined to be unlawful by federal, state or local statutes.

Culligan has over 80 years of experience in the design and distribution of water treatment systems for residential, commercial and industrial applications. We received the Good Housekeeping Seal and Consumer Digest “Best Buy” rating, plus the famous iconic “Hey Culligan Man” tagline. Culligan leads the industry in service, support and product innovation since introducing the first water softener in 1936 with over 800 dealers worldwide and offices in over 90 countries.

The company is strong, profitable, and well-positioned in the market with focus on strategic growth initiatives. The business is expanding in previously under-serviced segments, growing revenue both domestically and abroad, and generating higher levels of profitability.

Culligan by WaterCo is an Equal Opportunity Employer.