Service Operations Supervisor - Rohnert Park, CA

MSCCN; Rohnert Park (CA); On-site; USD 95,000 - 125,000; Full time

Job summary

Rivian is seeking a Service Operations Supervisor in California to lead front-of-house and parts operations, ensuring flawless service and hospitality for Rivian owners.

You will coach Service Advisors and Parts Advisors, manage on-site inventory, translate customer concerns into actionable work orders, and communicate ETA updates to customers while driving continuous improvements in the service experience.

Qualifications

• 5+ years of leadership experience in high‑touch customer environments.
• High School Diploma or equivalent required.
• Bachelor’s degree preferred.
• Experience in inventory management and internal logistics.
• Proven ability to lead, coach, and inspire teams.
• Strong proficiency with CRM and inventory systems.

Responsibilities

• Uphold Rivian's customer experience standards through every touchpoint.
• Oversee front-of-house operations and parts flow with precision.
• Lead and coach Service Advisors and Parts Advisors to high performance.
• Ensure accurate translation of customer concerns into work orders for technicians.
• Manage on-site inventory and parts logistics to avoid downtime.
• Communicate estimated completion times and provide updates to customers.
• Ensure compliance with state and federal automotive repair laws.

Skills

Leadership

Customer service

Inventory management

CRM systems

Team coaching

Education

High School Diploma

Bachelor's degree preferred

Tools

CRM systems

Inventory management systems

Job description

Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

About Rivian

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.

As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.

Role Summary

As a Service Operations Supervisor, you are at the center of the Rivian service experience. Your primary responsibility is to lead our front-of-house and parts operations, ensuring the seamless and exceptional service our owners expect. You will champion Rivian's high standards of hospitality and operational precision, leading by example and empowering your teams of Service Advisors and Parts Advisors. By focusing on flawless execution, you will ensure every customer interaction is positive, every part is precisely where it needs to be, and every owner gets back to their adventure with confidence.

Responsibilities

Uphold the Customer Experience

Champion and uphold Rivian's world-class service standards, meticulously executing every customer touchpoint from arrival to departure to be welcoming, intuitive, and memorable.

Serve as the ultimate ambassador of the Rivian brand, embodying our values and ensuring every customer interaction reflects our commitment to excellence and adventure.

Champion the voice of the customer, using feedback to relentlessly refine and elevate the service experience in line with company standards.

Act as the primary point of contact for complex customer situations, resolving issues with grace, empathy, and a commitment to restoring owner confidence.

Oversee Front-of-House Operations

Direct intake and checkout flows to address all customer concerns with the highest level of responsiveness and attention, embodying an automotive hospitality approach.

Guide thoughtful responses to customer inquiries and escalated operational failures in a timely fashion, applying sound problem‑solving skills to maintain a high standard of quality for our customers.

Ensure the accurate translation of customer‑reported concerns into clear, actionable work orders for technicians to complete.

Orchestrate communication of estimated completion times, regular updates, and thorough follow-through on each customer vehicle.

Analyze service lapses that impact customer experience and collaborate with supervisors to implement improvements.

Oversee the administration of new and used vehicle warranty repairs in accordance with manufacturer warranty guidelines.

Ensure all operations meet the requirements of state and federal law for automobile repair and consumer protection.

Lead & Inspire Your Team

Build, coach, and lead high‑performing teams of Service Advisors and Parts Advisors, fostering an inspirational culture of hospitality, precision, and collaboration.

Develop your team's talent, providing the training, tools, and empowerment they need to act as true advocates for our owners.

Actively manage team performance, providing regular feedback, conducting performance reviews, and maintaining a strong understanding of each team member's strengths and development areas.

Directly oversees front of house and service support functions, including but not limited to the RIV EXCEL process, establishing a cascade of accountability that ensures operational goals are met across all shifts and departments.

Rally your team around a shared vision of exceptional service, celebrating successes and fostering a deep sense of pride and purpose in their work.

Cultivate an inclusive and positive environment where team members feel supported, valued, and motivated to perform at their best.

Lead by example, demonstrating a willingness to jump in and support any role or task necessary to ensure the team's collective success and uphold service excellence.

Master On‑Site Parts & Inventory

Direct the flow of parts and materials with precision, ensuring the right components are in the right place at the right time, every time.

Execute a flawlessly efficient inventory system with relentless accuracy, ensuring the production team is supported with immediate parts availability.

Manage on‑site parts logistics, anticipating the needs of the workshop and orchestrating the flow of components to eliminate any downtime for technicians.

Analyze inventory data and performance metrics to continuously optimize for efficiency, accuracy, and cost-effectiveness.

Additional Qualifications/Responsibilities

Qualifications

• 5+ years of leadership experience in a high‑touch, customer‑obsessed environment such as premium hospitality, luxury retail, or a top‑tier service organization.
• High School Diploma, GED, or other recognized high school equivalency credential required.
• Bachelor's degree or equivalent experience in a relevant field is preferred
• Demonstrated experience in inventory management and internal logistics.
• Proven ability to lead, coach, and inspire teams to deliver exceptional results in a fast‑paced environment.
• Strong proficiency with digital tools, including Customer Relationship Management (CRM) and inventory management systems.

This is who you are:

• A Gracious Host: You possess a natural, profound sense of hospitality and empathy, making everyone feel instantly welcome and cared for.
• An Executor of Excellence: You have a meticulous eye for detail and a deep passion for flawless execution of established standards.
• An Inspiring Coach: You know how to build and rally a team, unlocking their potential and inspiring them to achieve greatness together.
• A Strategic Operator: You are a master of process and efficiency, able to orchestrate complex operations with precision and foresight.
• An Unflappable Leader: You handle pressure with grace and confidence, navigating challenges with a calm, solutions‑oriented mindset.

Physical Demands:

Physical exertion may be required to perform occupational tasks (sitting up to 2 or more hours at a time, standing for up to 8 or more hours a day, walking, bending, kneeling, laying, twisting, carrying, reaching, stretching, pushing, pulling, and lifting up to 50 lbs).

Frequent use of hands for purposes of grasping and using tools correctly, entering data, writing communications, or calling customers or internal partners

Strong understanding of written and spoken English

Ability to see, read and interpret documents such as governmental regulations, safety rules, operating and maintenance instructions or schematics

Up to 25% travel may be required

This role may require regular interaction with customers and their families, 3rd party affiliates, and suppliers within Rivian facilities, on mobile service routes, or at community outreach events.

Pay Disclosure

The salary range for this role is $95,000 to $125,000 annually for California (Bay Area) based applicants. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, geographic location, shift, and organizational needs.