Service Operations Coordinator - Spokane, WA

KONE; Seattle (WA); On-site; USD 63,000 - 83,000; Full time

Benefits offered by this job

Competitive salary

401K Employer Match

Medical, Prescription, Dental and Vis8

Job summary

KONE is seeking a Service Operations Coordinator to support its Seattle/T Spokane and Helena branches, based in Spokane, WA. The role focuses on coordination of service repairs, tendered repairs, invoicing prepayments, parts requisition, and scheduling with customers and field teams.

Requirements include 2+ years in customer service, strong MS Word/Excel skills, and a disciplined, organized approach to a fast-paced environment. The position offers growth and a safety-focused culture.

Qualifications

• 2+ years of progressive and successful customer service experience.
• Proficient in MS Word and Excel.
• Well organized and able to multitask in a fast-paced environment.

Responsibilities

• Provide specialized support to the Service Business tendered repair process; booking secured Quoted Repair orders in SAP, initiating invoice downpayments, requisitioning parts, and coordinating with Operations and customers to schedule planned repairs.
• Interact with General Manager, Salespeople, Supervisors and Technicians to increase tender repair revenues and improve customer communications.
• Audit orders for completeness and accuracy and maintain SAP updates; provide internal Technician support and assist with permitting and permit management.

Skills

MS Word

Excel

Customer service mindset

Well Organized

Job description

Service Operations Coordinator - Spokane, WA

Founded in 1910 , KONE is a global leader that provides elevators, escalators and automatic building doors, as well as solutions for maintenance and modernization that add value to buildings throughout their life cycle. Our mission is to improve the flow of urban life and make our world's cities better places to live by providing innovative solutions that help make people's journeys safe, convenient and reliable.

Our operations in over 60 countries around the world has helped us achieve our position as an innovation and sustainability leader with repeated recognitions by Forbes , Corporate Knights for clean capitalism and others.

Job Overview

Are you ready to make your next career move to join our team as our Service Operations Coordinator for KONE Americas? This role will support our Seattle, WA, Spokane, WA and Helena, MT branches, and will sit in Spokane, WA.

Do you enjoy working in a fast-paced environment and have the ability to multitask on a daily basis?

Are you able to collaborate with all levels of the organization to achieve business goals?

Do you thrive in areas where priorities change from time to time?

Are you skillful with technological tools such as Microsoft Office (Excel, Word, PowerPoint)?

Do you demonstrate a passion for quality and results?

Are you committed to promoting a safety culture in your team?

If you answered a resounding YES to these questions, then we have an amazing opportunity for you!

Job Duties

As our Service Operations Coordinator , you will provide specialized support to the Service Business tendered repair process; booking secured Quoted Repair orders in SAP, initiate invoice downpayments, requisition parts, follow-up with customers, and coordinate with Operations and customers to schedule planned repairs.

The role interacts with General Manager, Salespeople, Supervisors and Technicians to increase tender repair revenues and customer communication.

You will bring 2+ years of progressive and successful customer service experience to KONE along with an appetite for learning a new industry. A High School education or equivalent.

Other Listed Duties as Needed

• Perform general office work and administrative tasks related to the ongoing repair business of the branch.
• Book quoted repair orders and requisition parts
• Schedule quoted repair and quick quotes; collaborate with supervisors, customers, 3rd party entities, and regulatory bodies
• Maintain Technician on-call Scheduler, for overtime calls for Technicians and Supervisors
• Assist Service / Repair Supervisor
• Audit completeness and accuracy of orders
• Update SAP
• Provide internal Technician support
• Assist with permitting and permit management
• Assist with invoice dispute and initiate invoices
• Manage and order Office Supplies
• Reporting functions for Branch Staff Meetings
• Additional duties as assigned

Hiring requirements

• Proficient in MS Word and Excel
• Well Organized
• Customer service mindset

About KONE

At KONE, we foster an innovative and collaborative culture, valuing each individual's contribution. Employee engagement and sustainability are key focuses, promoting ethical practices and mutual respect. We're proud to offer experiences and opportunities to help you achieve career and personal goals while maintaining a healthy work-life balance.

We hire individuals who value culture because we believe culture drives innovation

We value your authentic self.

Collaborative, creative, and supportive work environment.

Passionate about safety, quality, and innovation

We care about the communities where we live and work.

Just some of our many benefits include:

• Competitive salary
• Opportunities to learn and grow
• 401K Employer Match
• 401k Employer Non-elective Contribution
• Well-being Program
• Medical, Prescription, Dental and Vision Insurance
• Digital Health Solutions & Telehealth
• Health Savings Account (HSA)
• Flexible Spending Accounts (FSAs)
• Employee Family Assistance Program (EFAP)
• Family & Medical Leave
• Parental Leave
• Leave to Care for a Domestic Partner
• Paid Time Off & Holidays
• Company Paid Life and AD&D Insurance
• Supplemental Life and AD&D Insurance
• Company Paid Short-term and Long-term Disability
• Buy-Up Long-term Disability
• Critical Illness Insurance
• Hospital Indemnity & Accident Insurance
• Identity Theft Protection
• Legal Insurance
• KONE Credit Union
• Tuition Reimbursement

Variable Compensation

KONE Annual Bonus plan at 5% Target Incentive based on achievement of company goals and individual goals.

Compensation

The hiring range for this role in the Spokane, WA location is $63,000.00 - $82,740.00. The compensation package offered will depend on candidate's ability to meet the requirements of the role, needs for the business strategy, and a range of factors unique to each candidate, including their skill set, years and depth of experience, certifications, and location.

Come share your passion and energy to make a positive impact at KONE for our customers