Service Manager II - Needham MA

Socket.dev; Needham (MA); On-site; USD 85,000 - 110,000; Full time

Job summary

VIP, Inc. is seeking a Service Manager II to lead a service team, uphold safety standards, and deliver exceptional customer experiences at the location. You will develop staff, manage scheduling, and ensure compliance with VIP processes and industry regulations.

The role requires building trained teams with LMS and vendor trainings, achieving VIP quality standards, and coordinating with management to optimize service delivery.

Qualifications

• Two years related experience in automotive service management.
• Completion of two-year college or technical school program recommended.
• Or an equivalent combination of education and experience.

Responsibilities

• Ensure workplace safety is Priority #1 and complete safety training.
• Carry out duties and responsibilities of the Assistant Manager.
• Learn VIP processes to lead a team and deliver exceptional customer experience.
• Schedule the team to meet customers’ needs across all hours of operation.
• Communicate with the team via daily huddles and routine meetings.
• Train, coach and support staff including LMS and vendor training; ensure ASE certifications.

Skills

People management

Leadership

Communication

Time management

Automotive knowledge

Education

Two-year college or technical school

Job description

TITLE: Service Manager II (SMII)

REPORTING TO: Service Manager

EMPLOYMENT CLASSIFICATION: Exempt

GENERAL SUMMARY:

The SMII lives VIP’s mission to EARN AUTOMOTIVE CUSTOMERS FOR LIFE by learning the VIP culture and management processes while serving in place of an Assistant Manager as a permanent member of a VIP team. An SMII has been identified as having a high potential to develop into a successful Service Manager in the future. The SMII is in development to be prepared to lead a team to ensure effective operation in serving customers at their location. The SMII ensures that the team operates under safe conditions according to established policies and procedures and in compliance with federal and state regulations. The SMII will deliver an exceptional customer experience and results through helping the team achieve execution of VIP programs and standards.

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Makes sure that workplace safety is Priority #1. Follows all safety policies, completes all safety-related training, locks out any unsafe equipment, and reports any unsafe conditions or actions to a member of Management.

2. Carry out all required duties and responsibilities of the Assistant Manager position.

3. Learn the VIP way of building an extraordinary team that delivers a different and better customer experience to every customer.

4. Learn VIP’s processes and be prepared to successfully execute the essential duties and responsibilities listed below

a. Hire the best associates in the area

b. Develop a superior team

i. Ensure all associates have taken and passed all their required LMS training

ii. Have all associates complete any and all relevant vendor training

iii. Make sure all associates are T.I.A basic automotive service certified

iv. Career path with associates during structured associates coaching sessions

v. Sign up associates and provide study material for any applicable ASE certifications

c. Proper scheduling of the team to make sure they can meet our customers’ needs all hours of operation

d. Effectively communicate with the team throughout the day, daily huddles, and bi-monthly store meetings

e. Monitor e‑mail throughout the day for customer appointments and communication

f. Train, support and deliver the 5 for 5 process to educate our customers about their vehicle’s conditions and partnering with them on any necessary solutions

g. Control the dispatching and assignment of work orders to technicians using the guideline of the first available technician that can perform the work properly should receive the work order

h. Attend off site meetings and training sessions as needed, typically, several times per year

5. Facility and Equipment Maintenance

a. Ensures satisfactory maintenance, appearance, and condition of facility to comply with security, safety and environmental codes and ordinances

b. Ensures satisfactory maintenance, appearance, and condition of equipment, ensuring the team has the resources they need to meet our customer’s needs

c. Manages daily preparation of location, service desk, and equipment prior to start of business each day and the recovery and securing of location and unclaimed customer vehicles at close of each business day

d. Ensures appropriate steps are taken to maintain a clean service department throughout the business day

e. Inspects customer waiting area and parking lot for cleanliness each day prior to opening for business

f. Any facility or equipment issues should be entered into the facility or equipment database

6. Procedural Compliance

a. Enforces strict compliance with the service Code of Ethics and all municipal, state, and federal regulations and procedures pertaining to the operation of the location.

6. Additional Responsibilities (Performs other functions as required.)

Communicates with other levels of management as needed to ensure compliance with service standards and company policies

Serves as policy administrator in assigned location

PERFORMANCE MEASURMENT:

The SMII supports the Service Manager to help the team achieves all targeted levels of performance as outlined by leadership through various daily, weekly, and monthly reports.

STANDARD MANAGEMENT WORK WEEK:

SCHEDULE: The standard expectation is 5-day work and minimum 50 hours per week.

ATTENDANCE: Arrive prior to each work shift, be ready to perform duties upon shift start time, and work all scheduled hours as directed by management team

REQUIRED QUALIFICATIONS:

Knowledge, Skills, and Abilities

Strong people management and leadership skills, motivational, supportive, assertive, and decisive

Excellent verbal and written communication

Sound business sense, with the ability to analyze, prioritize, identify, and implement solutions

Strong organization and time management skills

A comprehensive understanding of automotive servicing and the industry

Minimum Educational and/or Experience Level

Two years related experience in automotive service management

Completion of two-year college or technical school program recommended

Or an equivalent combination of education and experience

Proven results Certificates, Licenses, and/or Registrations

Current, valid driver’s license issued in state of residence

Equipment Safety Certification

ASE Certification C1– Service Consultant required

ASE Certification P2 – Parts Specialist recommended

ASE Certification G1 – Maintenance and light repair recommended

State Inspection License Required (where applicable)

ESSENTIAL JOB FUNCTIONS include the following. Other duties may be assigned.

Work Environment

The work environment characteristics described here are representative of those associate encounters while performing the essential functions of the SMII job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Job duties are performed within an indoor service department (generally 800 to2500 sq. ft.), which opens to the outdoors via overhead doors. While performing the duties of this job, the associate is exposed to varying weather, climate and temperature conditions, mechanical equipment, automotive and industrial cleaning chemicals, and noise levels that may reach 110 decibels depending upon type of service being performed. Protective eyewear must be worn in the service area at all times.

Physical Demands

The physical demands described below are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Listed below is a table that summarizes the physical activities associated with the position and the average amount of time required of each physical activity. Protective back support belts must be worn while performing strenuous physical activities involving lifting and exerting force.

Essential Physical Activity Requirements

• Less than 1/3 of Time
• 1/3 to 2/3 of Time
• More than 2/3 of Time
• Sitting
• Reaching
• Standing
• Pushing / Pulling
• Walking
• Climbing
• Kneeling
• Crawling

Essential Weightlifting/Force Exertion Requirements

• Less than 1/3 of Time
• 1/3 to 2/3 of Time
• More than 2/3 of Time
• More than 21lbs.
• Up to 20lbs.

Essential Vision Requirements

• Close vision (clear vision at 20 inches or less)
• Distance Vision (clear vision at 20 feet or more)
• Color Vision (ability to identify and distinguish colors)
• Peripheral Vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point)
• Depth Perception (three-dimensional vision, ability to judge distances and spatial relationships)
• Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)

ACKNOWLEDGEMENT:

Supervisor Date Associate Date

Service Manager II

VIP, Inc is an equal opportunity employer dedicated to a policy of compliance with all federal, State, and local laws regarding nondiscrimination in employment. No question on this application is intended to secure information to be used for unlawful purposes. Consistent with the provisions of the Americans With Disabilities Act (ADA) and the Maine Human Rights Act (MHRA), and other States’ disability laws, applicants may request accommodations needed to participate in the application process.