Service Department Coordinator

Jobot Consulting; Fresno (CA); On-site; USD 68,770,000 - 71,635,000; Full time

Job summary

Jobot Consulting in Fresno, CA is seeking a Service Department Coordinator to support a busy HVAC service team in a fast-paced office environment.

The role focuses on dispatching, work order management, scheduling, and customer service, reporting to the HVAC Service Manager. This temp-to-hire position offers a steady schedule Monday through Friday from 7:30 AM to 4:30 PM and a pathway to long-term employment with growth opportunities.

Qualifications

• A minimum of 3+ years of experience in a similar role, preferably within the construction industry.
• Proven experience in customer service, with a strong ability to handle and resolve customer issues effectively.
• Exceptional communication skills, with the ability to handle incoming calls and relay messages accurately.
• Strong organizational skills, with a proven ability to coordinate between various departments and manage multiple tasks simultaneously.
• Proficiency in Microsoft Office, particularly in Word, Excel, and Outlook.
• Service software experience preferred - Vista Field Service (Trimble).
• Experience in data entry, with a keen eye for detail and accuracy.
• Familiarity with processing work orders and service requests.
• Experience in dispatching technicians, with a strong understanding of the resources and information they need to complete their tasks.
• A positive attitude and a strong commitment to providing exceptional customer service.
• Ability to work in a fast-paced, dynamic environment, and adapt to changing priorities.
• High school diploma or equivalent; a degree in a related field will be considered an advantage.

Responsibilities

• Handle and direct incoming calls from clients, ensuring their queries and concerns are addressed promptly and professionally.
• Take detailed messages and relay them accurately to the appropriate department or individual.
• Coordinate between different departments to ensure smooth operations and timely completion of projects.
• Provide regular updates to clients regarding the status of their projects, changes or delays.
• Utilize Microsoft Office tools to create, manage, and maintain records, reports, and other important documents.
• Perform data entry tasks, ensuring all client information and project details are accurately captured and updated in the system.
• Process work orders and service requests, ensuring they are correctly logged and assigned to the appropriate technicians.
• Dispatch technicians to project sites, ensuring they have all the necessary information and resources to complete their tasks.
• Maintain a high level of professionalism and customer service at all times, addressing any issues or complaints promptly and effectively.

Skills

Customer service

Communication

Organization

Dispatch coordination

Teamwork

Education

High school diploma

Bachelor's degree preferred

Tools

Vista Field Service (Trimble)

Microsoft Office

Job description

Service Department Coordinator | Temp-to-Hire | Fresno, CA

Salary: $24 - $25 per hour

Monday–Friday schedule from 7:30 AM to 4:30 PM.

A bit about us

A well-established mechanical services company in Fresno is looking to add a dependable, coachable, and sharp Service Department Coordinator to support their busy HVAC service team. This person will work directly under the HVAC Service Manager and play a key role in keeping the service department organized, responsive, and moving efficiently.

This is a temporary-to-hire opportunity with a Monday–Friday schedule from 7:30 AM to 4:30 PM. Experience in dispatching, service coordination, work order management, scheduling, customer service, or supporting field technicians is highly desirable. The hiring manager is less concerned with HVAC experience and more interested in finding someone who is organized, coachable, professional, computer-savvy, and eager to learn in a fast-paced environment.

Why join us

• Opportunity to learn a valuable service operations role within a stable company
• Direct training and support from the HVAC Service Manager
• Fast-paced, team-oriented office environment
• Temp-to-hire opportunity with long-term potential
• Great role for someone who enjoys variety: phones, scheduling, technicians, parts, service coordination, and general office support

Job Details

We are a leading construction company seeking a dynamic and experienced Consulting Service Department Coordinator. This role is integral to our operations, serving as the primary point of contact for our clients and ensuring seamless coordination between various departments. The successful candidate will have a strong background in customer service, be highly organized, and have a keen eye for detail. If you have a knack for juggling multiple tasks, thrive in a fast-paced environment, and have a passion for delivering top-notch customer service, we would like to hear from you.

Responsibilities

• Handle and direct incoming calls from clients, ensuring their queries and concerns are addressed promptly and professionally.
• Take detailed messages and relay them accurately to the appropriate department or individual.
• Coordinate between different departments to ensure smooth operations and timely completion of projects.
• Provide regular updates to clients regarding the status of their projects, changes or delays.
• Utilize Microsoft Office tools to create, manage, and maintain records, reports, and other important documents.
• Perform data entry tasks, ensuring all client information and project details are accurately captured and updated in the system.
• Process work orders and service requests, ensuring they are correctly logged and assigned to the appropriate technicians.
• Dispatch technicians to project sites, ensuring they have all the necessary information and resources to complete their tasks.
• Maintain a high level of professionalism and customer service at all times, addressing any issues or complaints promptly and effectively.

Qualifications

• A minimum of 3+ years of experience in a similar role, preferably within the construction industry.
• Proven experience in customer service, with a strong ability to handle and resolve customer issues effectively.
• Exceptional communication skills, with the ability to handle incoming calls and relay messages accurately.
• Strong organizational skills, with a proven ability to coordinate between various departments and manage multiple tasks simultaneously.
• Proficiency in Microsoft Office, particularly in Word, Excel, and Outlook.
• Service software experience preferred - Vista Field Service (Trimble)
• Experience in data entry, with a keen eye for detail and accuracy.
• Familiarity with processing work orders and service requests.
• Experience in dispatching technicians, with a strong understanding of the resources and information they need to complete their tasks.
• A positive attitude and a strong commitment to providing exceptional customer service.
• Ability to work in a fast-paced, dynamic environment, and adapt to changing priorities.
• High school diploma or equivalent; a degree in a related field will be considered an advantage.

Jobot is an Equal Opportunity Employer.

We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.

Jobot also prohibits harassment of applicants or employees based on any of these protected categories.

It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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