Service Coordinator Order Experience I

Numotion; Everett (WA); On-site; USD 27,000 - 34,000; Full time

Job summary

Numotion, North America’s largest mobility solutions provider, seeks a Service & Repair Coordinator. You will receive and implement service requests, coordinate orders, schedule technicians, and maintain accurate data across the order processing system to ensure timely delivery and customer satisfaction.

Ideal candidates have a high school diploma or GED and at least one year of customer service experience, with strong communication skills and proficiency in MS Word, Excel, PowerPoint, and

Qualifications

• High school diploma or GED is required.
• Minimum of 1 year of customer service experience.

Responsibilities

• Assist customers with service and repair requests through the order processing system.
• Coordinate scheduling and routing of service technicians.
• Respond to customer inquiries and manage expectations to improve satisfaction.
• Maintain accurate data in the order processing system and track orders to completion.
• Adhere to policies and protect confidentiality; communicate financial responsibilities to customers.

Skills

Customer service

Communication

Organization

Problem-solving

Multitasking

Education

High school diploma or GED

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

At Numotion, we’re on a mission to improve the lives of people with disabilities. As North America’s largest provider of mobility products and services, we deliver personalized solutions from manual and power wheelchairs to medical supplies and other assistive technologies that support health, independence, and everyday participation. We’re committed to a workforce of diverse backgrounds and experiences and to an inclusive environment shaped by open dialogue, attentive listening, and tangible, ongoing action.

Pay Range: $19.26/HR to $25.04/HR. It is not typical for an individual to be hired at or near the top of the pay range and compensation decisions are dependent on the facts and circumstances of each case. The specific compensation offered to a candidate may be influenced by a variety of factors including skills, qualifications, experience and location.

JOB PURPOSE:

Receives and implements service and repair requests and coordinates the timely provision of services. Facilitates timely order movement through Numotion’s order processing system.

KEY RESPONSIBILITIES:

• Assists customers with service & repair requests, enters and maintains accurate data in order processing system while progressing orders through to completion.
• Releases purchase orders for replacement parts accurately and in a timely manner, facilitating completion of warranty and RA documentation as appropriate.
• Responds to customer inquiries, requests, and complaints in a timely manner working with other staff members to increase customer satisfaction and turnaround times; communicates to customers their financial responsibility.
• Takes responsibility to completely resolve issues without additional transfers and/or de‑escalate customers whenever possible.
• Coordinates scheduling & routing of service techs on request.
• Reconciles routes and daily schedules to ensure proper allocation of service technician’s time, reporting discrepancies to management.
• Meets all set productivity and performance standards.
• Participates in Service & Repair initiatives to continually improve department results.
• Other duties as assigned by manager.
• Utilize Numotion Leadership Principles to perform the job with integrity, compliance, and values consistent with Numotion’s mission.
• Adhere to employee or customer confidentiality and comply with Numotion’s policies and federal regulations.
• Always provide excellent customer service for all internal and external customers of the operations. Provide solutions for customer concerns and continually focus on customer service as our top priority.

REQUIRED QUALIFICATIONS, SKILLS, AND EXPERIENCE:

• High school diploma or general education degree (GED) or equivalent combination of experience and education.
• Minimum one year of customer service experience.

PREFERRED COMPETENCIES AND QUALIFICATIONS:

• Strong communication skills, both written and verbal.
• Strong listening, organization and priority setting skills.
• Ability to work in a fast‑paced environment and juggle multiple priorities.
• Ability to think quickly, assess a situation and make a sound decision.
• Ability to provide best‑in‑class customer service.
• Working knowledge of service order processing experience.
• Knowledge of complex rehab equipment and products.
• Prior experience working in durable medical equipment industry.
• Demonstration of exceptional interpersonal and problem‑solving skills both internally and externally with customers.
• Knowledge of MS Word, Excel, PowerPoint, and Outlook.

PHYSICAL WORK REQUIREMENTS:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of working at a desk and/or on a computer.
• Frequent use of hands, wrists, fingers associated with computer equipment.
• Occasionally move and reach with arms and hands.
• Ability to communicate effectively.
• Ability to work overtime as needed.

At Numotion, we offer competitive compensation packages, including medical, dental and vision insurance, short‑term and long‑term disability, a 401k, and life insurance. Numotion is an equal opportunity employer. We strive for a workplace that reflects the communities we serve and do not tolerate discrimination against our employees, customers, and partners regardless of ethnicity, disability, gender identity, sexual orientation, religion, age, citizenship, marital or veteran status. Numotion is a drug‑free workplace. Candidates are required to pass a drug test before beginning employment.