Service Coordinator

Hitachi Vantara Corporation; Kansas City (MO); On-site; USD 48,000 - 64,000; Full time

Job summary

Hitachi Global Air Power seeks a Service Coordinator in Kansas City, MO to manage incoming inquiries and coordinate field service and shop operations. You will review, reconcile, process, and close service jobs, while supporting scheduling and technician assignments to ensure timely invoicing.

Ideal candidates have an Associate's degree or higher and at least 3 years of administrative experience, with proficiency in SAP ERP and Salesforce CRM.

Qualifications

• Associate's degree or higher; related industry experience may be considered in lieu of education requirements.
• Minimum of 3 years' experience with administration functions.
• Proficiency in Microsoft products and ERP/CRM systems.

Responsibilities

• Handle all incoming calls and emails to the service department and route as needed.
• Prepare service quotes based on customer needs and scheduling requirements.
• Schedule technicians for service jobs and projects to achieve high billable rate.
• Input and reconcile work orders in the ERP system and submit for invoicing.

Skills

Communication

Multitasking

Problem solving

Customer focus

Education

Associate's degree

High School Diploma or equivalent

Tools

SAP ERP

Salesforce CRM

Job description

Job Description:

Job title:

Service Coordinator

Location:

Kansas City, MO

Reports to:

Service Operations Manager

The Company: Hitachi Global Air Power

At Hitachi Air Centers, you'll join a team of passionate professionals who are focused on delivering value, building lasting partnerships, and creating an outstanding customer experience. Every role contributes to our shared goal of helping our customers succeed.

Join us and be part of a team that makes a difference every day through service, expertise, and a commitment to excellence.

Our team is dedicated to helping customers maximize productivity, improve reliability, and keep their operations running efficiently. Through expert service, technical knowledge, parts support, and customized system solutions, we serve as trusted partners to businesses across a wide range of industries.

What sets us apart is our commitment to customer relationships. We don't just support equipment—we support the people and businesses that depend on it. Our teams work closely with customers to understand their unique needs, solve challenges, and deliver responsive, reliable service when it matters most.

At Hitachi Air Centers, our mission is summarized in these three basic statements:

• Provide consultive design and equipment selection support to ensure our customers' systems are reliable and efficient
• Provide best in class field service and customer service support to those who rely on us every day to keep production up and running
• Provide the above at a competitive price

Summary of the position:

This position is responsible for all incoming phone calls and emails from end users, technicians and other company personnel relating to requests for service. Key functions will include reviewing, reconciling, processing, and closing out field service and shop operations jobs / projects. Further, will support scheduling projects and service technician assignments. Goal is to facilitate the closing jobs through collection of required information from service technicians or elsewhere, to ensure invoicing is completed in an expeditious and timely manner.

Duties and responsibilities:

• Responsible for answering incoming calls to the service department.
• Handle internal and external customer inquiries as they pertain to specific work orders, jobs, projects
• Prepare service quotes based on internal and external customer needs
• Scheduling Service Technicians for service jobs and projects with a goal to achieve 85% billable rate or higher.
• Scheduling service visits to ensure we meet our PM Agreement commitments.
• Coordination of the calls with the customers verbally and through email on a continuous basis to ensure we are meeting the customer’s expectations, and they remain informed as projects and service jobs progress
• Responsible for closing field service and shop jobs / projects:
• Capturing ALL required information (service labor hours, parts consumed, costing) for each service / shop job
• Reconciling work orders against actual costs
• Submitting completed work orders to accounting for processing of invoices
• Assist scheduling field and shop technicians to specific jobs or projects
• Input work order data into ERP system
• Track assigned projects - ensure completed timecards, work orders are submitted from technicians in a timely manner
• Work with Parts Coordinators to determine costing and availability of outsourced parts in order to quote and schedule work
• All other duties as required to support superior customer satisfaction
• This is a dynamic position as responsibilities may be added or removed as necessary
• Communication with all departments within the HAC will occur on a regular basis. The depts include Parts, sales and will be expected to assist in covering for other team members when the need arises

Education

• Associate's degree plus
• High School Diploma or equivalent (Related Industry experience may be considered in lieu of education requirements)

Professional experience:

• Minimum of 3 years' experience with administration functions
• Proficiency in Microsoft products

Key behaviors:

• Process driven- assertive
• Self-starting
• Analytical thinking
• Demonstrated ability to solve problems with customer satisfaction as a focus
• Excellent communication skills both verbal and written
• Ability to multitask- manage multiple projects
• Goal-oriented
• Customer focused
• Drive to succeed
• Team player
• Field Service experience on Sullair products a plus
• Familiar with SAP ERP and Salesforce CRM a plus

Direct reports:

• N/A

The successful candidate is responsible for complying with Hitachi's Code of Ethics and related policies. In performing the job, the incumbent shall take all steps necessary to comply with our safety rules and requirements and must actively support the organization’s efforts to meet and exceed its goals of creating and maintaining a safe workplace.

This description is to serve as a guide. It is intended to be flexible and will continue to evolve over time with business needs and demands and may be updated periodically and at the Company's discretion.

Hitachi Global Air Power is an equal opportunity employer and will not discriminate based on race, religion, color, age, gender, sexual orientation, national origin, genetic information, veteran status, physical or mental disability, or other protected categories under applicable law, whether in recruitment, employment, promotion, transfer, compensation, or other conditions of employment.