Service Center Support PT

FedEx Freight; Hermantown (MN); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401(k) retirement savings

Job summary

FedEx Freight in Minnesota is seeking an administrative associate to handle customer needs, documentation for freight movements, and daily service-center operations. You will support phone and email inquiries, enter shipment data, prepare invoices, and coordinate pickups and deliveries.

This role emphasizes accuracy in documentation, effective communication with drivers and customers, and teamwork in a fast-paced setting within a FedEx service center. Training and compliance are required.

Qualifications

• High school diploma or GED required.
• Two years general office experience preferred.
• One year customer service experience preferred.
• Previous transportation experience preferred.
• Strong phone and interpersonal skills are essential.
• Ability to count and perform basic math; typing/data entry skills.
• Excellent written and verbal communication skills.
• Ability to learn company systems and programs.

Responsibilities

• Perform administrative/clerical tasks: filing, copying, imaging, answering phones, data entry, mail/distribution.
• Verify and complete required documentation and reports.
• Provide accurate information and assistance to customers (pick-up/delivery needs, scheduling, and troubleshooting).
• Enter freight shipment information into the system and generate/adjust freight bills.
• Administer freight pick-up processes as required.
• Assist customers via phone, e-mail, and fax with inquiries (tracking, quotes, billing).
• Schedule freight deliveries and coordinate drop-offs.
• Review Hours-of-Service logs and report discrepancies.
• Coordinate with operations, sales, and service centers to meet customer needs.

Skills

Strong phone interpersonal skills

Typing data entry skills

PC experience with systems

Time management

Independent/team player

Follow instructions/training

Written and verbal communication

Education

High school diploma or GED

Two years general office experience

One year customer service experience

Previous transportation experience

Tools

Office equipment (fax/copier/scanner)

Job description

Starting Rate of Pay: $19.23/ hour

POSITION OVERVIEW

Responsible for handling the needs of customers, processing documentation that accompanies the movement of freight, and performing other administrative and customer service duties as necessary in the daily operation of the service center.

ESSENTIAL FUNCTIONS

• Perform administrative/clerical functions, including but not limited to, maintaining files, copying, imaging, answering phones, data entry, sorting/ distributing mail and/or packages


• Verify and complete required documentation and reports


• Provide accurate information and assistance to customers, which includes determining pick-up and/or delivery needs, problem resolution, updating systems to meet customer special handling requirements, selling company services and provide potential leads to sales


• Enter freight shipment information into computer system to include, but not limited to, accurately status shipments, generate freight bills and/or correct freight bills, etc.


• Administer freight pick-up process, as required


• Assist customers via phone, e-mail and/or fax in all inquiries, including but not limited to, tracing shipments, rate quotes, tariff discrepancies, billing and/or invoicing questions, etc.


• Make freight delivery appointments, as required


• Review drivers' Hours-of-Service logs to ensure accuracy, as required; report discrepancies to appropriate leadership member


• Assist city operations, including but not limited to, checking-in drivers and processing related documentation, coordinating drop-off situations, coordinating driver collections, etc.


• Communicate with sales, operations and other service centers and/or departments to ensure customer’s needs are achieved and all issues are resolved


• Reconcile cash and checks collected, prepare deposits and prepare COD check remittance to customers, as required


• Comply with all applicable laws/regulations, as well as company policies/procedures


• Perform other duties as required

Disclaimer

This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, essential functions and qualifications required of employees assigned to the job.

QUALIFICATIONS

• High school diploma or GED


• Two years general office experience preferred


• One year customer service experience, preferred


• Previous transportation experience preferred


• Strong phone and interpersonal skills


• Ability to count and perform basic math, with or without a calculator


• Strong written and verbal communication skills


• Ability to comprehend the various FedEx service products to assist in determining customers' needs


• Ability to use general office equipment, e.g. computer, fax machine, copier, scanner, etc


• Typing/data entry skills


• Ten-key skills preferred


• PC experience with the ability to learn required computer systems/programs


• Demonstrated time management, organizational and multi-tasking skills


• Ability to handle confidential information


• Ability to follow instructions and complete required training


• Ability to work independently and/or as a team member


• Ability to work in a fast-paced team environment

WORKING CONDITIONS

Office/dock environment

Fast-paced; deadline oriented

Hours may vary due to operational needs

EST FedEx Freight, Inc

FedEx Freight is an Equal Opportunity Employer, including disabled and veterans.

If you have a disability and you need assistance in order to apply for a position with FedEx Freight, please e-mail at [e-mail].

FedEx Freight will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Pay:

Hourly: $19.23 - $22.51

The compensation listed reflects the pay range or rate of pay reasonably expected for this posted position at the posted location(s). If this opportunity includes multiple job levels, the pay information represents the minimum and maximum range for all levels. Actual pay is determined by job-related factors permitted by law and relevant to the position, such as experience, tenure, market level, pay at the location for this job, performance, schedule, and work assignment.

Eligible employees offered health, vision, and dental insurance, employee assistance program, personal/sick paid time, 401(k) retirement savings plan, bonus potential, tuition reimbursement, adoption assistance, paid parental leave, paid bereavement, employee discounts, vacation (FT only), paid holidays (FT only).